The Village Board of Trustees seeks to exercise the local option
set forth in § 103, Subdivision 1, of the New York General
Municipal Law, as amended by Chapter 608 of the Laws of 2011 and Chapter
2 of the Laws of 2012, which amendment authorizes the Village to award
purchase contracts and contracts for services subject to competitive
bidding under General Municipal Law § 103 on the basis of
either lowest responsible bidder or "best value" as defined in § 163
of the New York State Finance Law. The "best value" option may be
used if it is more cost efficient over time to award the good or service
to other than the lowest responsible bidder if factors such as lower
cost of maintenance, durability, higher quality and longer product
life.
The Village Board of Trustees may award purchase contracts and
service contracts that have been procured pursuant to competitive
bidding under the General Municipal Law § 103 by either
lowest responsible bidder or best value.
The provisions of this chapter apply to Village purchase contracts
involving an expenditure of more than $10,000 and Village contracts
for services involving an expenditure of more than $35,000 but exclude
purchase contracts necessary for the completion of a public works
contract pursuant to Article 8 of the State Labor Law and exclude
any other contract that may in the future be excluded under state
law from the best value option. If the dollar thresholds of General
Municipal Law § 103 are increased or decreased in the future
by the State Legislature, the dollar thresholds set forth herein shall
be deemed simultaneously amended to match the new General Municipal
Law thresholds.
Goods and services procured and awarded on the basis of best
value are those that the Village Board of Trustees determines will
be of the highest quality while being the most efficient. The determination
of quality and cost efficiency shall be based on objectively quantified
and clearly described and documented criteria which may include, but
shall not be limited to, and/or all of the following: cost of maintenance;
proximity to the end user if distance or response time is a significant
term; durability; availability of replacement parts or maintenance
contractors; and longer product life; product performance criteria;
and quality of craftsmanship.
Whenever any contract is awarded on the basis of best value
instead of lowest responsible bidder, the basis for determining best
value shall be thoroughly and accurately documented.
Any inconsistent provision of the Village's procurement
policy, as adopted prior to the effective date of this chapter by
resolution of the Village Board of Trustees, or as amended thereafter,
shall be deemed superseded by the provisions of this chapter.