[R.O. 2012 §140.170; CC 1979 §10-21]
All expenditures made by the City from funds under the control of the City or any division thereof shall be made in accordance with a budget formulated and approved by the Council in the manner prescribed by law. The City Administrator shall be designated Budget Officer.
[R.O. 2012 §140.180; CC 1979 §10-22]
The proposed annual budget shall be presented by the Budget Officer to the Council at the first (1st) regular meeting in March and shall be considered and approved or rejected by the Council in the manner prescribed by law.
[R.O. 2012 §140.190; CC 1979 §10-23]
A. 
The proposed budget shall present a complete financial plan for the ensuing budget year and shall include at least the following information:
1. 
A budget message describing the important features of the budget and major changes from the preceding year.
2. 
Estimated revenues to be received from all sources for the budget year, with a comparative statement of actual or estimated revenues for the two (2) years next preceding, itemized by year, fund and source.
3. 
Proposed expenditures for each Department, office, commission and other classification for the budget year, together with a comparative statement of actual or estimated expenditures for the two (2) years next preceding, itemized by year, fund, activity and object.
4. 
The amount required for the payment of interest, amortization and redemption charges on the debt of the City.
5. 
A general budget summary.
[R.O. 2012 §140.200; CC 1979 §10-24]
In no event shall the total proposed expenditures from any fund exceed the estimated revenues to be received, plus any unencumbered balance or less any deficit estimated for the beginning of the budget year; provided, that nothing in this Section shall be construed as requiring the City to use any cash balance as current revenue or to change from a cash basis of financing its expenditures.
[R.O. 2012 §140.210; CC 1979 §10-25]
The budget shall be prepared under the direction of the Budget Officer. All officers and employees shall cooperate with and provide to the Budget Officer such information and such records as he/she shall require in developing the budget. The Budget Officer shall review all the expenditures, requests and revenue estimates after which he/she shall prepare the proposed budget as defined in this Article.
[R.O. 2012 §140.220; CC 1979 §10-26]
After the Budget Officer has prepared the proposed budget, he/she shall submit it, along with such supporting schedules, exhibits and other explanatory material as may be necessary for the proper understanding of the financial needs and position of the political subdivision, to the City Council. He/she shall submit at the same time complete drafts of such orders, motions, resolutions or ordinances as may be required to authorize the proposed expenditures and produce the revenues necessary to balance the proposed budget.
[R.O. 2012 §140.230; CC 1979 §10-27]
Upon written notice submitted to the Council at least three (3) days before the proposed budget shall be presented to the Council, the Council shall permit any interested person to appear in person before the Council to present oral arguments or statements in regard to any matter appearing in the proposed budget the council shall have the power to terminate such appearances after a reasonable time.
[R.O. 2012 §140.240; CC 1979 §10-28]
The Council may revise, alter, increase or decrease the items contained in the proposed budget, subject to such limitations as may be provided by law; provided, that in no event shall the total authorized expenditures from any fund exceed the estimated revenues to be received, plus any unencumbered balance or less any deficit estimated for the beginning of the budget year. The Council shall approve the budget before the beginning of each fiscal year and approve or adopt such orders, motions, resolutions or ordinances as may be required to authorize the budgeted expenditures and produce the revenues estimated in the budget.
[R.O. 2012 §140.250; CC 1979 §10-29]
After the Council has approved the budget for any fiscal year and has adopted or approved the orders, motions, resolutions or ordinances required to authorize the expenditures proposed in the budget, the Council shall not increase the total amount authorized for expenditures from any funds, except by ordinance setting forth in detail the facts and reasons making the increase necessary and authorizing the expenditures.
[R.O. 2012 §140.260; CC 1979 §10-30]
During the budget year the Council may, by ordinance, transfer any unencumbered balance or portion thereof from the expenditure authorization of one (1) department or office to another department or office, except as provided by law.
[R.O. 2012 §140.270; CC 1979 §10-31]
Nothing in this Article shall be construed to prevent the Council from transferring, during the last two (2) months of the fiscal year, any unexpended funds in the accounts of any department or office of the City to the accounts of another department or office, if a reasonable necessity therefor shall appear.
[R.O. 2012 §140.280; CC 1979 §10-32]
The budget or the orders, motions, resolutions or ordinances as may be required to authorize the expenditures proposed in the budget as finally approved, and all orders motions, resolutions or ordinances increasing the total amount authorized for expenditure, shall be and remain on file for three (3) years and shall be public records and open to inspection at all reasonable hours in the office of the City Clerk. To each copy so filed, the Budget Officer shall attest to the fact that the preparation and adoption procedures were conducted in the manner prescribed in this Article.
[R.O. 2012 §140.290; CC 1979 §10-33]
If, at the beginning of any fiscal year, the Council has not approved or adopted and filed the budget and the expenditure orders, motions, resolutions or ordinances required in this Article for such fiscal year, and except as otherwise provided by law, the several amounts authorized in the expenditure orders, motions, resolutions or ordinances for the next preceding fiscal year for the objects and purposes specified therein, so far as the same shall relate to operation and maintenance expenses, shall be deemed to be reappropriated for the several objects and purposes specified in such expenditure orders, motions, resolutions or ordinances, until such time as the budget and the expenditure orders, motions, resolutions or ordinances for the current year are approved or adopted and filed as required in this Article.
[R.O. 2012 §140.300; CC 1979 §10-34]
The expenditure orders, motions, resolutions or ordinances approved or adopted and filed as provided in this Article, and the transfers made as provided in this Article, shall constitute the authorization for the expenditures of money for the budget year. No expenditure of City funds shall be made, unless it is authorized as provided in this Article.
[R.O. 2012 §140.310; CC 1979 §10-35]
The Mayor shall make such regulations as he/she shall see fit regarding the performance of ministerial duties in the preparation and administration of the annual budget.
[R.O. 2012 §140.315; Ord. No. 7252 §§2 — 3, 11-7-2002; Ord. No. 7627 §§1 — 2, 12-20-2005]
A. 
The City Council hereby approves and accepts payment in lieu of taxes from the proprietary fund to the general fund of the City, the amount and terms thereof to be determined by the City Council after providing for operating expenses, depreciation accruals, amortization of any bonds and/or lease obligations and reasonable accumulations of operating reserves. Municipal utilities shall pay into the general revenue fund of the City each month ten percent (10%) of the gross operating revenue of the electric, water, wastewater and fiber system, which said payments shall be in lieu of taxes. This percentage shall be effective as of January 1, 2006.
B. 
The City Council hereby approves and accepts that the municipal utilities shall furnish without charge, at the request of the City Council, utilities to all City-owned buildings and grounds as needed. Municipal utilities furnished to City-owned building and grounds without charge shall be retroactive as of April 1, 2002.
[R.O. 2012 §140.320; CC 1979 §10-36; Ord. No. 7691 §1, 8-21-2006]
The City of Monett intends to provide guidelines for safe and prudent investment management and reserves methods to provide financial stability. In order to achieve these objectives, the City of Monett hereby adopts a manual with regard to guidelines and policies for reserves and investments procedures. A copy of said manual is on file in the City Administration Office.