[HISTORY: Adopted by the Board of Health of the Township of Mount Olive 10-9-1975 by Ord. No. B-4-75 (Ch. 308 of the 1990 Code). Amendments noted where applicable.]
Administrative code — See Ch. 5.
This chapter shall be known and may be cited as the "Rules of Procedure" and is hereinafter sometimes referred to as "the rules."
[Amended 6-21-2006 by BOH 1-2006]
The Board of Health shall hold regular meetings on the third Wednesday of each month at 6:30 p.m.
[Amended by Ord. No. BOH 1-2014]
Whenever the day fixed for any regular meeting falls upon a legal or national holiday, said meeting shall be held at the same hour the next succeeding day which is not a legal or national holiday, unless the Board, by resolution, shall otherwise provide.
The Chairman of the Board may, and upon written request of the majority of the members of the Board, call a special meeting of the Board. The request and call for such special meeting shall specify the purpose of the meeting, and no other business shall be transacted at that meeting. The call for a special meeting shall be filed with the Secretary of the Board of Health at least 24 hours before the time for which the meeting is called, and the Secretary shall forthwith give notice thereof, by telephone, fax or e-mail, to each Board member at such places as the latter shall have previously designated for that purpose and shall also serve or cause to be served a written copy of the call upon each Board member by giving a copy to him personally or by leaving a copy at his usual place of abode. The Secretary shall also forthwith release copies of the call to an officially designated newspaper or newspapers and post at least one copy of the call in a prominent place in the Municipal Building. Upon written consent, executed by 2/3 of the members of the Board, a special meeting may be held without prior notice, notwithstanding the above provisions of this section, but the Secretary or Board Chairman shall forthwith give notice of such special meeting by telephone to each Board member at such place as the latter shall have previously designated for that purpose.
The Board itself may call a special meeting by motion adopted by a majority of its members present at any regular meeting. The motion calling for such special meeting by the Board shall specify the purpose of the meeting, and no other business shall be transacted at that meeting unless otherwise permitted under this chapter. The Secretary shall give notice of such special meeting as required hereinabove.
Place of meetings. All meetings of the Board shall be held at the Township Municipal Building, 204 Flanders-Drakestown Road, Budd Lake, New Jersey, in the Town's Meeting Room, except that, in case of an emergency making it impracticable to conduct the business of the Board at the established location, the Board, by resolution, upon such reasonable public notice as the circumstances permit, may meet in or adjourn a meeting to any other building in the Township.
Public meetings. All regular and special meetings of the Board shall be open to the public.
Conference meetings. The Board may meet at any time in informal conference for consideration of Board business or the preparation of the agenda for its future meetings. Any person may observe these meetings, except where the subject matter requires confidentiality.
The Chairman of the Board shall:
Appoint such special committees of the Board as may be required, with concurrence of a majority of the Board.
Preside at all meetings of the Board and of the committee of the whole.
State the question and announce the result of all matters upon which the Board may vote.
Rule on all questions of order, subject to appeal of the Board.
Sign all ordinances and resolutions adopted in his presence.
Have such other functions, powers and duties as the Board may from time to time prescribe.
A Vice Chairman of the Board may be chosen by the Board for a term of one year at the respective January organization meeting, and such Vice Chairman shall preside at all meetings of the Board in the absence of the Chairman and sign all ordinances and resolutions adopted in his presence.
The Secretary shall keep minutes and records of the Board's proceedings, maintain and compile its ordinances and resolutions and perform such other functions and duties as may be required by law.
[Amended by Ord. No. BOH 1-2014]
An agenda for each regular meeting of the Board shall be prepared by the Secretary, under the supervision of the Chairman of the Board. The agenda shall be completed no later than 4:00 p.m. on the Friday before the Wednesday, day of the regular meeting of the Board. As soon as the agenda for each meeting has been prepared, the Secretary shall provide a copy for each Board member. Upon approval of the Chairman of the Board, emergency matters may be added to the agenda.
The Chairman of the Board or, in his absence, the Vice Chairman shall take his chair at the hour appointed for the meeting and shall call the Board to order. In the absence of the Chairman and Vice Chairman, the Secretary shall call the Board to order, whereupon the members of the Board present shall elect a temporary Chairman, who shall forthwith assume the chair and proceed with the meeting and who shall immediately relinquish the chair upon the conclusion of the particular business before the Board as soon as the Chairman or Vice Chairman arrives.
At the opening of each meeting of the Board, the Secretary shall call the roll, and the names of those present shall be recorded in the minutes. Four members of the Board shall constitute a quorum. If a quorum is not present 1/2 hour after the appointed time for any meeting, the presiding officer shall declare the meeting adjourned.
The regular business meetings of the Board and, so far as practicable, the special meetings of the Board shall be called to order and shall proceed as follows:
Pledge of allegiance.
Approval of minutes.
Ordinance public hearings.
Ordinance first readings.
Resolutions and special motions.
Board comments (public portion).
[Amended ____ by Ord. No. BOH 1-2014]
Public portion (Board's comments).
[Amended ____ by Ord. No. BOH 1-2014]
Closing Board comments.
The Chairman of the Board, in his discretion, may change the order of business as he deems appropriate in order to expedite the completion of business to be considered. The Board may override any such decision to change the order of business by a vote of 2/3 of the Board members present. The public shall be advised of any change in the order of business at the beginning of the meeting or as soon thereafter as the decision to change the order of business has been made.
The Secretary shall, so far as practicable, prepare and distribute to the Board members minutes of each meeting promptly after the meeting. The minutes of any meeting may be approved without reading whenever they have been distributed at least 21 hours prior to the time of approval. The minutes of each meeting shall be signed by the presiding officer and by the Secretary.
The vote upon every motion, resolution and ordinance shall be taken by roll call. Upon the roll call there shall be no discussion or explanation by any member voting, unless he shall first receive the Chairman's approval to explain his vote, and the yeas and nays shall be entered on the minutes.
There shall be the following standing committees:
Finance Committee. This Committee shall consist of three Board members and shall develop and present the budget to the Mayor. It shall also monitor expenditures through the year.
Program Committee. This Committee shall consist of three Board members and shall develop and plan programs as well as monitor repeating programs for effectiveness.
Legislature Committee. This Committee shall consist of three Board members and shall review all public health laws and Township laws and recommend any required revisions or new regulations it deems necessary.
Health Mobilization Committee. This Committee shall consist of three Board members and shall provide a liaison between the Board, civil defense, area hospitals and other agencies in planning procedures to handle health emergencies.
Public Relations Committee. This Committee shall consist of one Board member and shall be responsible for contact with the press and public.
Professional Advisory Committee. This Committee shall respond to the need for specialized professional advice to other committees or the committee of the whole. It may include non-Board members or, from time to time, paid professionals, as designated by the Board.
Additionally, such special committees as the Board deems necessary may be appointed. The Chairman shall appoint members to all committees, with the concurrence of the Board, and all committees shall be governed by the rules of the Board. No committee shall proceed to the consideration of any matter referred to it, unless a majority of the committee members is present.
Except as otherwise specifically provided in these rules, the proceedings of the Board shall be governed by Robert's Rules of Order.
The Chairman of the Board, or the Vice Chairman in his absence, may move, second and debate from the chair and shall not be deprived of any right to vote or of any other rights, powers or duties of a Board member by virtue of occupying the office of Chairman or Vice Chairman of the Board.
A member of the Board shall be entitled to the floor only upon recognition by the chair. Once a member has been recognized and taken the floor, he shall not be interrupted for any reason, other than a point of order, and in such case the chair shall rule promptly on the point of order, and the speaker shall be allowed to proceed if he is in order. Any member may appeal to the Board from a decision of the chair upon a question of order when, without debate, the chair shall submit to the Board for a majority vote the question: "Should the decision of the chair be sustained?"
The Board member who has made a motion shall be entitled to the privilege of closing debate.
A motion to reconsider may be made by a Board member on the prevailing side, and such motion may be made only at the same meeting at which the action was taken or at an adjournment thereof or at the next regular meeting.
A Board member shall be entitled to have his remarks included in the minutes.
The Chairman, with the consent of Board, may direct a synopsis of the debate on any question to be included in the minutes.
No person shall address any remark or question to any specific Board member, except by permission of the Chairman of the Board; nor shall any person be permitted to address the chair while a motion is pending. A Board member may, through the chair, respond to any communication or address received pursuant to this section.
Persons addressing the Board pursuant to this section shall at no time engage in any personal, offensive or abusive remarks. Unless further time is granted by the Chairman, such persons shall limit their statements to five minutes. The chair may call to order any speaker who violates any provisions of this rule.
Each member of the Board shall cooperate with the chair in preserving order and decorum, and no member shall, by conversation or otherwise, delay or interrupt the proceedings of the Board nor disturb any member while speaking or fail to abide by the orders of the Board or its Chairman, except as specifically permitted by these rules.
Any person who shall disturb the peace of the Board, make impertinent or slanderous remarks or conduct himself in a boisterous manner while addressing the Board shall be forthwith barred by the presiding officer from further audience before the Board; except that, if the speaker shall submit to proper order under these rules, permission for him to continue may be granted by a majority vote of the Board.
Preparation of legislation.
Ordinances and resolutions shall be prepared for the consideration of the Board by the Board Attorney upon the instructions of the Board. No ordinance shall be adopted by the Board without an affirmative vote of the majority of all members of the Board; but resolutions shall be adopted by the Board by a vote of the majority of the members of the Board present, provided that a quorum exists.
An ordinance or resolution may be introduced by any member of the Board. The Secretary shall forthwith provide each member of the Board with a copy thereof. Each resolution and ordinance shall be limited to a single subject, which shall be expressed in its title and be reviewed at a conference meeting prior to submission for public action.
All resolutions shall take effect immediately upon final passage by the Board, unless otherwise specified in the resolution as approved.
The Board shall act by ordinance whenever required by the statute and, whether or not so required, with respect to legislative matters. As to all other matters, it shall act by resolution or motion in accordance with the statutes or general law.
All ordinances shall be introduced, read, heard and enacted in the manner provided by the statutes and general law.
The affirmative vote of a majority of all the members of the Board shall be necessary for the adoption of any ordinance, except as provided otherwise by statute or general law.
All reports to the Board and all resolutions shall be filed with the Board Secretary and entered in the minutes of the Board.
A motion to adjourn shall always be in order and shall be decided with debate.