This chapter shall be known and may be cited as the "Rules of
Procedure" and is hereinafter sometimes referred to as "the rules."
[Amended 6-21-2006 by BOH 1-2006]
A. Regular meetings.
(1) The Board of Health shall hold regular meetings on the third Wednesday
of each month at 6:30 p.m.
[Amended by Ord. No. BOH
1-2014]
(2) Whenever the day fixed for any regular meeting falls upon a legal
or national holiday, said meeting shall be held at the same hour the
next succeeding day which is not a legal or national holiday, unless
the Board, by resolution, shall otherwise provide.
B. Special meetings.
(1) The Chairman of the Board may, and upon written request of the majority
of the members of the Board, call a special meeting of the Board.
The request and call for such special meeting shall specify the purpose
of the meeting, and no other business shall be transacted at that
meeting. The call for a special meeting shall be filed with the Secretary
of the Board of Health at least 24 hours before the time for which
the meeting is called, and the Secretary shall forthwith give notice
thereof, by telephone, fax or e-mail, to each Board member at such
places as the latter shall have previously designated for that purpose
and shall also serve or cause to be served a written copy of the call
upon each Board member by giving a copy to him personally or by leaving
a copy at his usual place of abode. The Secretary shall also forthwith
release copies of the call to an officially designated newspaper or
newspapers and post at least one copy of the call in a prominent place
in the Municipal Building. Upon written consent, executed by 2/3 of
the members of the Board, a special meeting may be held without prior
notice, notwithstanding the above provisions of this section, but
the Secretary or Board Chairman shall forthwith give notice of such
special meeting by telephone to each Board member at such place as
the latter shall have previously designated for that purpose.
(2) The Board itself may call a special meeting by motion adopted by
a majority of its members present at any regular meeting. The motion
calling for such special meeting by the Board shall specify the purpose
of the meeting, and no other business shall be transacted at that
meeting unless otherwise permitted under this chapter. The Secretary
shall give notice of such special meeting as required hereinabove.
C. Place of meetings. All meetings of the Board shall be held at the
Township Municipal Building, 204 Flanders-Drakestown Road, Budd Lake,
New Jersey, in the Town's Meeting Room, except that, in case
of an emergency making it impracticable to conduct the business of
the Board at the established location, the Board, by resolution, upon
such reasonable public notice as the circumstances permit, may meet
in or adjourn a meeting to any other building in the Township.
D. Public meetings. All regular and special meetings of the Board shall
be open to the public.
E. Conference meetings. The Board may meet at any time in informal conference
for consideration of Board business or the preparation of the agenda
for its future meetings. Any person may observe these meetings, except
where the subject matter requires confidentiality.
The Secretary shall keep minutes and records of the Board's
proceedings, maintain and compile its ordinances and resolutions and
perform such other functions and duties as may be required by law.
[Amended by Ord. No. BOH
1-2014]
An agenda for each regular meeting of the Board shall be prepared
by the Secretary, under the supervision of the Chairman of the Board.
The agenda shall be completed no later than 4:00 p.m. on the Friday
before the Wednesday, day of the regular meeting of the Board. As
soon as the agenda for each meeting has been prepared, the Secretary
shall provide a copy for each Board member. Upon approval of the Chairman
of the Board, emergency matters may be added to the agenda.
The Chairman of the Board or, in his absence, the Vice Chairman
shall take his chair at the hour appointed for the meeting and shall
call the Board to order. In the absence of the Chairman and Vice Chairman,
the Secretary shall call the Board to order, whereupon the members
of the Board present shall elect a temporary Chairman, who shall forthwith
assume the chair and proceed with the meeting and who shall immediately
relinquish the chair upon the conclusion of the particular business
before the Board as soon as the Chairman or Vice Chairman arrives.
At the opening of each meeting of the Board, the Secretary shall
call the roll, and the names of those present shall be recorded in
the minutes. Four members of the Board shall constitute a quorum.
If a quorum is not present 1/2 hour after the appointed time for any
meeting, the presiding officer shall declare the meeting adjourned.
The Secretary shall, so far as practicable, prepare and distribute
to the Board members minutes of each meeting promptly after the meeting.
The minutes of any meeting may be approved without reading whenever
they have been distributed at least 21 hours prior to the time of
approval. The minutes of each meeting shall be signed by the presiding
officer and by the Secretary.
The vote upon every motion, resolution and ordinance shall be
taken by roll call. Upon the roll call there shall be no discussion
or explanation by any member voting, unless he shall first receive
the Chairman's approval to explain his vote, and the yeas and
nays shall be entered on the minutes.
All reports to the Board and all resolutions shall be filed
with the Board Secretary and entered in the minutes of the Board.
A motion to adjourn shall always be in order and shall be decided
with debate.