[HISTORY: Adopted by the Town Board of the Town of Algoma 7-20-2005 by Ord. No. 120. Amendments noted where applicable.]
Portions of the Town of Algoma Municipal Building (Town Hall)
will be made available, with Town Board approval, for occasional use
to the following persons or entities at the times and on the terms
set forth below.
The Town Hall meeting room, kitchen, bathrooms, and grounds
can be made available to the following:
A.
Town residents and owners of an interest in fee simple in real estate
(taxpayers) within the Town for showers, picnics, and other social
gatherings.
B.
Recognized, permanently organized groups, whether civic or noncivic,
profit or nonprofit, when sponsored by a resident or a person owning
an interest in fee simple in real estate within the Town. The sponsor
shall be in attendance at all times and shall be responsible for all
damages to the premises and compliance with all terms of this chapter.
C.
Governmental agencies, such as Planning Commissions, Fire Departments,
and other organizations relating to government.
A.
The Town Hall can be made available between the hours of 9:00 a.m.
and 11:00 p.m. CST or, when in effect, CDT for such periods of time
as the Town Board deems appropriate.
B.
Providing the Town Hall is not being used for other purposes, persons
renting it may set up earlier in the day or the previous day and may
stay after the event to clean up. Such additional use is in the discretion
of the Town Board and must be arranged at the time of application.
Persons wishing to use the Town Hall must submit a written request
to the Town Clerk by completing request forms furnished by the Clerk
no earlier than six months prior to the date requested and no later
than the adjournment of the regular Town Board meeting immediately
preceding the date requested. The Town Board, Town Chair, or Town
Clerk may at any time and without notice cancel, limit, or otherwise
modify any permission for use previously granted as is deemed necessary
to accommodate business of the Town or any entity thereof.
Cancellation by the applicant of an approved reservation 15
days or less prior to the rental date forfeits the entire fee.
The rental rate and required damage deposit shall be determined
from time to time by Town Board resolution.
No intoxicating liquor is allowed on the premises. Beer and
wine may be served without charge but shall not be sold. No beer or
wine may be served to minors or in any other manner contrary to law.
The Town Hall and grounds must be left in the same orderly condition
in which they were found. The refrigerator, stove and sink may be
used. Perishable items of any kind must be removed from the refrigerator.
The stove and oven must be turned off at the end of the rental. Garbage
must be removed from the premises.
The capacity of the large meeting room per fire codes is no more than 162 persons. Outdoor events may exceed this number. Please note: The firefighters' room, the Town Board meeting room, and administrative offices are not open as part of a public rental. The chairs and tables in those rooms are not included in rental. See § 59-12 for chair and table information.
The applicant shall contact the Town Clerk the week prior to
the function to make arrangement to pick up the keys. The keys may
not be picked up earlier than one day before the function and must
be returned by the first business day following the function. Failure
to do so may result in loss of deposit refund.
Simple decorating may be done as long as no nails or items are
permanently fastened to the structure. Decorations need to be removed
from the premises immediately following the event.
There are 10 large tables that each seat 10 people and 100 chairs
available for use. They must be put back in the same arrangement they
were found when the event is over. A sketch is on the bulletin board
in the large meeting room. Noncompliance with this may result in loss
of refund.
During the warmer months, the outside grounds are available
for use in conjunction with the inside of the building. The grounds
must be left in neat condition, i.e., paper, cups, etc., picked up.
Tables and chairs must not be removed from the building.
Absolutely no smoking is allowed within the Municipal Building.
Smoking is allowed on the grounds outside the building only.[1]
The Town Board may from time to time delegate authority to administer
this chapter to the Town Clerk or other Town official or employee.
