For purposes of this chapter, the following terms shall have
the meanings indicated:
APPLICANT
Any natural person, syndicate, association, partnership,
firm, club, company, corporation, limited-liability company, institution,
agency, government corporation, municipal corporation, district or
other political subdivision, or any officers, agents, employees or
other representative, acting either for himself or for any other person
in any capacity; or any other entity recognized by law as the subject
of rights and duties, other than the City of Crystal Lake, who submits
an application pursuant to this chapter.
APPLICATION
Forms provided by the City for major or minor special events.
BLOCK PARTY
Any outdoor party or gathering organized by a group of neighbors
that is held on private property primarily for residents of a specific
neighborhood.
CARNIVAL
Any aggregation of shows or riding devices, games of skill
or chance, or any combination of shows and riding devices, or any
combination of several enterprises, such as Ferris wheels, tilt-a-whirls,
carousels, roller coasters, giant swings, or other riding devices,
whether carried on or engaged in or conducted in any field, park,
or in a building or enclosure, and whether carried on, engaged in
or conducted as one enterprise or by several concessionaires, and
whether one admission fee is charged for admission to all such shows
or entertainments, or a separate fee for admission is charged for
each amusement.
CARNIVAL RIDES
Riding devices including, but not limited to, Ferris wheels,
tilt-a-whirls, carousels, roller coasters, and giant swings.
CIRCUS
A show consisting of acrobats, trained animals, clowns, or
similar forms of entertainment that is held in an arena, which may
be open air or enclosed in a tent or building.
CITY
The City of Crystal Lake and its officers, agents, employees,
and representatives.
CITY PROPERTY
Public streets, sidewalks, rights-of-way, or other property
owned or controlled by the City.
CITY SERVICES
Services provided by City departments, including, but not
limited to, public safety, crowd control, traffic control, management
of the event site, road closures, demarcation of no-parking tow zones,
inspection services, garbage removal, and production of event materials,
and City website information.
CODE
The Crystal Lake Municipal Code.
FESTIVAL
An organized series of concerts, plays, movies, or other
types of entertainment held on one day or consecutive days in one
geographic location.
FILM PRODUCTION EVENT
The use of City property for the purpose of producing, videotaping,
or filming of commercials, movies, television programs, and/or other
media, commercial, not-for-profit, educational or artistic activities.
GUN SHOW
An event where vendors gather at one location to display
and sell guns, ammunition, and/or other firearm-related materials,
generally lasting no more than a few days.
MAJOR SPECIAL EVENT
A special event or film production event held on public and/or
private property, including, but not limited to, parades, festivals,
carnivals, circuses, and athletic events which meet at least one of
the following criteria:
[Amended 9-15-2020 by Ord. No. 7653]
A.
Closure of roads, streets, or City blocks;
B.
Demarcation of temporary "No Parking, Tow Zones";
C.
Issuance of multiple permits or licenses;
D.
Provision of City services as defined herein;
G.
Designated a major special event by the Director of Community
Development.
MINOR SPECIAL EVENT
A special event or film production event, including, but
not limited to, events such as neighborhood parades, outdoor sales
events, open-air gatherings, or athletic events that do not require
closure of road, streets, or City blocks. Minor special events are
events that do not require provision of City services as defined herein.
OPEN-AIR GATHERINGS
Any organized assembly of citizens held outdoors and upon
any public property where the number of participants expected may
reasonably be assumed to exceed 50. Examples include but are not limited
to rallies, demonstrations, and picnics.
OUTDOOR SALES EVENT
Any sales event of a limited duration that is held outside
on private property in conjunction with a special promotion or holiday
season. Examples include but are not limited to tent sales, sidewalk
sales, farm or garden produce stand sales, or holiday tree and decorative
greenery sales.
PARADE
Any parade, march, ceremony, show, exhibition, pageant, or
procession of any kind, or any similar display, in or upon any street,
park, or other public place in the City.
SPECIAL EVENT
An event held on public and/or private property outside of
the normal and intended use of that property, that has a defined and
limited duration, is open to viewing or participation of the general
public or involves a large gathering of people outside of normal operations,
and occurs once or only a few times per year. Examples of special
events include, but are not limited to: carnivals, festivals, gun
shows, circuses, parades, open-air gatherings, film production events,
religious tent meetings, outdoor sales events, and athletic events
such as 5K run/walks, bicycle races or organized rides, or triathlons,
or any other event that requires City approval as determined by the
Director of Community Development.
[Amended 8-15-2017 by Ord. No. 7391]
A. The following are exempt from obtaining a major or minor special
event permit:
(1) The City of Crystal Lake.
(2) Events at Three Oaks Recreation Area. See Chapter
383, Parks and Recreation, for events at Three Oaks Recreation Area.
(3) Sidewalk sales. See Chapter
440, Sidewalk Sales, for sidewalk sales.
B. The following are exempt from obtaining a major or minor special
event permit, unless City services are required of or required by
the City of Crystal Lake:
(1) The Crystal Lake Park District for events wholly on Park District
property or property the Park District manages.
(2) Educational institutions approved or authorized by the State of Illinois
for events wholly on their property.
(3) Block parties that do not request a full closure of a road, street,
or City block.
(4) Film production exemptions. Schools, businesses, places of worship,
and residents using their own premises for producing films for their
own educational, family, or training purposes; individuals filming
on public or private property for personal, noncommercial purposes;
and the filming of actual news events or stories within the City of
Crystal Lake are exempt from obtaining a major or minor special event
permit.
The approval of any special event shall be subject to the following
conditions:
A. All special events must comply with state law and with the City Code,
ordinances, rules, regulations, and policies.
B. There shall be in every permitted premises for major special events
not less than two exits leading to the outside, each not less than
three feet in width and, if doors are present, they are required to
open outward.
C. Occupancy at a special event shall be in compliance with City and
state law.
D. The nature and intensity of the event must be planned so that the
event will be compatible with the existing development in the area
of the event. The event shall not significantly or materially be detrimental
to the public health, safety, and welfare, or injurious to property
or improvements in the surrounding area, including, but not limited
to, excess traffic, parking, noise, pedestrian safety, and adverse
effects on neighboring areas.
E. Parking areas, both on- and off-street, for a particular event, are
to be of adequate size, properly located, and the entrance and exit
drives shall be laid out to prevent traffic hazards and nuisances.
For major special events, the applicant shall coordinate with the
City Engineer to provide maps and information relative to parking
and accessible parking.
F. A special event permittee shall allow free and unobstructed access
to the premises during the pre-inspection and permitting phases of
event approval by authorized City personnel while acting on City business.
G. Any activity occupying or using any street, public place, or public
right-of-way in the City may be allowed only in accordance with the
provisions of this Code where applicable.
H. Security to be provided for a major special event, whether provided by private security personnel and/or by the Crystal Lake Police Department shall be evaluated and coordinated with the Crystal Lake Police Department. Security may be provided by private security personnel and/or by members of the Crystal Lake Police Department. If Crystal Lake Police are used to assist with security for an event, the applicant shall be responsible for their costs, which will be assessed as part of the charge back provided for in §
453-4E of this chapter.
I. If the sale or distribution of food and beverages is proposed at
a special event, said use must be approved by the McHenry County Department
of Health.
J. Smoking on event premises shall be in compliance with state law.
K. All special events permitted under this chapter shall post signs,
clearly and conspicuously, at all entrances to the special event in
conformity with the Firearm Concealed Carry Act, 430 ILCS 66/65 et
seq., as amended from time to time.
L. Special events that include fundraising activities shall comply with
City and state law.
M. Carnivals, carnival rides, and circuses must comply with City and
state law.
N. If consumption of alcohol is proposed, said use must comply with
City and state law.
O. If animal use or exhibition is proposed, said use must comply with
City and state law.
P. The applicant will be wholly responsible for keeping the site of
the special event clean; free of trash, papers, and other debris.
Trash containers in adequate number shall be placed in convenient
locations for the use of the public.
Q. The applicant shall obtain any necessary limited-duration sign permits
for promotional and informational signage in connection with the special
event.
R. In addition to the specific regulations, standards, and time limitations
set forth in the Code, all special events shall be subject to such
conditions and restrictions on their location and operation as deemed
necessary from time to time by the City Manager or his designee.
S. Carnivals must comply with the following conditions:
(1) The carnival must be operated or sponsored by a not-for-profit group.
(2) No gambling devices, lottery, number or paddle wheel, number boards, punch boards, or other games of chance shall be operated or used in connection with a carnival, with the exception of video gaming terminals that have been lawfully approved and operating in accordance with §
268-3 of this Code.
(3) No lewd, lascivious, or indecent show or attraction making indecent
exposure of the person or suggesting lewdness or immorality.
(4) The applicant must include the following as part of the application
for a special event:
(a)
Names of two municipalities in which the firm conducting the
carnival has recently conducted a carnival.
(b)
Whether the carnival operator, or any firm, corporation or association
which he/she is employed by or represents, has ever been convicted
of a violation of this chapter or any ordinance of any other municipality
regulating carnivals and, if so, the location of such violation.
(c)
Whether any accidents involving personal injuries to carnival
attendees or staff have occurred during the operation of any carnival
operated by the carnival operator in the previous five years. If yes,
the carnival operator shall include information about any accidents.
(d)
Proof of a valid amusement ride permit issued by the Illinois
Department of Labor.
(e)
A statement verifying that the carnival operator does not employ
any child sex offenders.
(f)
A statement verifying that none of the carnival operator's employees
are fugitives from Illinois or any other state's law enforcement agencies.
(g)
An accurate and comprehensive list of carnival workers, including,
for example, driver's license information, social security information,
etc. The carnival operator shall also keep this list on site and available
for inspection.
(h)
A statement verifying that the carnival operator has conducted
a criminal background check on each employee.
(i)
A statement verifying that the carnival operator conducts pre-employment
or random drug testing of employees.
(j)
The carnival operator must provide proof of insurance separate
from the applicant.
(5) All carnival employees must keep government-issued photo identification
(such as a state-issued identification card or driver's license) on
their person at all times during the public event. The government-issued
identification must be presented at any time to an officer of the
City upon request.
(6) No employee, agent or other representative of the carnival may live,
sleep, or otherwise remain overnight on the premises of the carnival.
Persons providing security on the site may receive an exemption from
the Police Department for this requirement.
(7) The carnival operator must display a valid amusement ride permit
issued by the Illinois Department of Labor on the operator's equipment.
The City Manager, Police Chief, Fire Rescue Chief, or the Director
of Community Development may revoke any issued special event permits
under any of the following conditions:
A. The applicant is found in violation of this chapter, or of the statutes
of the State of Illinois or ordinances of the City of Crystal Lake
relating to the public health, safety, or fire protection.
B. The applicant has made a false material statement in the application.
C. The applicant fails to comply with any of the provisions of this
chapter or the terms or conditions of the permit issued pursuant to
this chapter.