[Adopted 9-29-2015 by Ord. No. 2015-01]
This article is entitled the "Town of Wescott Alternative Claims Procedure Ordinance." The purpose of this article is to authorize an alternative procedure for approving financial claims against the Town that are in the nature of bills and vouchers.
The Town Board of the Town of Wescott, Shawano County, Wisconsin, has the specific authority under § 60.44(2), Wis. Stats., to adopt this article.
This article, adopted by a majority of the Town Board on a roll call vote with a quorum present and voting and proper notice having been given, establishes an alternative procedure for approving financial claims against the Town that are in the nature of bills and vouchers as provided in this article.
Payments of claims against the Town may be made from the Town treasury under the procedure established in § 43-24 for bills or vouchers that are of a routine nature, namely: payroll, utility bills, property tax refunds, insurance payments, tax settlement checks, special assessment or bills which are due prior to the Town Board commencing in which a late fee would be assessed.
A. 
Subject to the restrictions under § 43-23, the payment of a claim against the Town may be made from the Town treasury if the Town Clerk approves, in writing, the claim as a proper charge against the Town treasury. A claim against the Town is a proper charge against the Town treasury if the Clerk determines that all of the following conditions have been met:
(1) 
Funds are available under the Town budget to pay the bill or voucher.
(2) 
The item or service covered by the bill or voucher has been authorized by the Town Board or an authorized Town official, agent, or employee.
(3) 
The item or service covered by the bill or voucher has been supplied or rendered in conformity with the authorization.
(4) 
The claim appears to be a valid claim against the Town.
B. 
The Town Clerk may require submission of proof to determine compliance with the conditions under Subsection A prior to approval. (For example, the Clerk may require verification of quantity, quality, etc., by another Town official or employee.)
C. 
After determining that the conditions under Subsection A have been met, the Clerk shall indicate approval of the claim by placing his or her signature on the bill or voucher. Upon approval of a bill or voucher under this procedure, the Clerk shall prepare and sign a check and have it countersigned by the Town Treasurer and the Town Chairperson, pursuant to § 66.0607, Wis. Stats. The Treasurer shall then mail or deliver the completed checks to the appropriate parties.
D. 
At least monthly, the Town Clerk shall file with the Town Board a written list of claims approved pursuant to this article. The list shall include the date paid, name of claimant, purpose, and amount.
If any provision of this article or its application to any person or circumstance is held invalid, the invalidity does not affect other provisions or applications of this article that can be given effect without the invalid provision of application, and to this end the provisions of this article are severable.
This article is effective on publication or posting. The Town Clerk shall properly post or publish this article as required under § 60.80, Wis. Stats.