[Ord. No. 2010-07 § II;
amended 9-13-2022 by Ord. No. 2022-26]
a.
There
shall be a local Emergency Management Council established pursuant
to N.J.S.A. App. A:9-41.
b.
The Emergency
Management Council shall also serve as the Township’s "Local
Emergency Planning Committee," pursuant to the "Super Fund Amendments
and Reauthorization Act of 1986," commonly known as the Emergency
Planning and Community Right-to-Know Act, and codified at 42 U.S.C.
§§ 11001–11050.
[Ord. No. 2010-07 § II;
amended 2-9-2021 by Ord. No. 2021-01; 9-13-2022 by Ord. No. 2022-26]
The local Emergency Management Council shall consist of not
more than 15 members, who shall be appointed by the Mayor and shall
hold office at the will and pleasure of the Mayor. The Mayor may also
appoint such alternate members as he/she deems appropriate. Any vacancies
in the membership of the Council shall be filled by the Mayor. The
Mayor shall determine the number of members who shall serve on the
Council; however, the Mayor shall not appoint fewer than five such
members. The membership of the local Emergency Management Council
shall include representatives from each of the groups and organizations
described in 42 U.S.C. § 11001(c).
[Ord. No. 2010-07 § II;
amended 9-13-2022 by Ord. No. 2022-26]
a.
The local
Emergency Management Council shall assist the Township in establishing
various local volunteer agencies needed to meet the requirements of
all local Emergency Management activities in accordance with rules
and regulations established by the Governor in accordance with the
provisions of N.J.S.A. App. A:9-41. The local Emergency Management
Council is authorized, within the limits of appropriations, to establish
an adequate organization to assist in supervising and coordinating
the emergency management activities of the Township. It shall be lawful
for the members of the local Emergency Management Council also to
be members of other agencies created by reason on any emergency.
b.
The local
Emergency Management Council, in its capacity as the Local Emergency
Planning Committee, shall be responsible for preparing an emergency
response plan (ERP) in accordance with 42 U.S.C. §§ 11003,
including evaluating and making recommendations regarding the need
for additional resources to develop, implement, and enforce the ERP.
The local Emergency Management Council shall also ensure that the
ERP, along with the other documents listed in 42 U.S.C. §§
11044, are made available to the general public in a manner consistent
with federal and state laws, regulations, and directives.
[Ord. No. 2010-07 § II]
The Emergency Management Coordinator shall be a member of the
Emergency Management Council and shall serve as its Chairman.
[Ord. No. 2010-07 § II]
The Police Department and Departments of the Township Government
shall cooperate with and assist the Council as necessary.
[1991 Code § 65-1; Ord. No. 98-34 § 1[B]; Ord. No. BOH 02-2005 § 1; Ord. No. 2012-17; Ord. No. 2013-01]
Pursuant to N.J.S.A. 26:3-1, there shall be a Board of Health
consisting of seven persons, who shall be residents of the Township.
If any of the members are members of any of the professions allied
to medicine or health care, they shall not be required to be residents
of the Township. The Township Clerk, if appointed Local Registrar
by the Board of Health, shall perform all the duties of that office.
[1991 Code § 65-2; Ord. No. BOH 02-2005 § 1; Ord. No. 2012-17; Ord. No. 2013-01]
a.
The Board shall organize annually on or before the first Wednesday
in January, or as soon thereafter as reasonably practicable.
b.
Each member of the Board shall be appointed by the Township Committee
for a term of three years. The Board shall elect a Chairman and Vice
Chairman from among its members and may employ a secretary, registrar
and attorney and such other personnel as it may deem necessary to
carry into effect the powers vested in it.
c.
Any vacancy occurring in the membership of the Board shall be filled
in the same way and manner as the original appointment, but for the
unexpired portion of the term only.
[1991 Code § 65-3; Ord. No. 93-2; Ord. No. BOH 02-2005
§ 1; Ord. No. 2012-17; Ord. No. 2013-01]
The members of the Board of Health shall serve without compensation.
[1991 Code § 65-4; Ord. No. BOH 02-2005 § I; Ord. No. 2012-17; Ord. No. 2013-01; amended 11-21-2023 by Ord. No.
2023-23]
a.
The Board shall administer and enforce all health ordinances of the
Township now in effect, whether adopted by the former Township Committee
acting as the Board of Health or any prior Board of Health, and it
shall exercise any other powers as may be granted to it and shall
perform such other duties as may be required by any statute of the
State of New Jersey now in effect or which may hereafter be enacted.
b.
The Board shall adopt such rules and regulations, as it may deem
necessary to govern its procedure. It shall meet regularly at least
once every two months, and at such other times as the Board may determine
or at the call of the Chairman.
Note: Pursuant to Ordinance No. 2013-01, Section 4, the initial
organization meeting of the Board shall take place within 14 days
of the appointment of a majority of the new Board members. This ordinance
shall be implemented by initial appointments as follows, where after
all appointments shall be made pursuant to 2-58.2b: there shall be
three members appointed for a term not to exceed three years, two
members appointed for a term not to exceed two years, and two members
appointed for a term not to exceed one year, all appointments ending
on December 31 of the appropriate year.
[1991 Code § 73-9; Ord. No. 91-30]
a.
The duties and responsibilities of members of the Planning Board and the Zoning Board of Adjustment require that the members understand and apply law and regulations (Chapter 35 Land Use, the Municipal Land Use Law[1] and case law) to the specific facts involved in a particular
application.
[1]
Editor's Note: See N.J.S.A. 40:55D-1 et seq.
b.
To properly carry out their functions, it is advisable that members
of the Planning Board and Zoning Board of Adjustment be familiar with
the substantive law and procedural rules applicable to the Boards
on which they serve.
c.
A mechanism should be established whereby, at Township expense, the
members of each Board are afforded an opportunity to become familiar
with at least the following areas:
1.
The purposes of planning zoning.
2.
New Jersey's Municipal Land Use Law.
3.
The function and jurisdiction of the Planning Board and Zoning Board
of Adjustment.
4.
The procedural rules of each Board.
5.
Springfield's Land Use regulations.
6.
Ethical constraints; recognizing potential conflicts of interest.
7.
Understanding the contents of an application before either Board.
8.
Understanding and interpreting site plans, elevations, landscaping
plans, lighting plans, stormwater detention plans, etc.
9.
The criteria required to be shown for favorable action by either
Board.
10.
Recognizing jurisdictional problems.
11.
Environmental issues and considerations in planning and zoning.
[1991 Code § 73-10; Ord. No. 91-30; Ord. No. 96-2 § 1[a]]
All newly appointed members of the Springfield Planning Board
or Board of Adjustment, unless exempt as hereafter set forth, shall
complete an appropriate course of instruction within three months
after their appointment, or as soon thereafter as an appropriate course
shall be offered.
[1991 Code § 73-11; Ord. No. 91-30; Ord. No. 96-21 § 1[b]]
If practical the Township Engineer, Township Planner, Attorneys
to the Planning Board and Board of Adjustment and other appropriate
employees of the Township of Springfield shall, within the first three
months of each year, hold a course for all new members of the Springfield
Planning Board or Springfield Board of Adjustment which covers the
areas of study previously set forth herein. If the Township does not
offer such course, then alternatively, the new members may take an
appropriate course, such as the course offered by the New Jersey Planning
Officials or any other course comparable thereto.
[1991 Code § 73-12; Ord. No. 91-30; Ord. No. 96-21 § 1[c]]
Members of the Planning Board or the Zoning Board of Adjustment
who fail to take the recommended course of instruction within the
required time period, unless there is demonstrated good cause for
failing to do so, shall be summarily removed from their positions
by the appointing authority. It shall be within the discretion of
the appointing authority of each member as to the determination of
compliance herewith and good cause for failing to do so.
[1991 Code § 73-13; Ord. No. 91-30; Ord. No. 96-21 § 1[d]]
a.
Members who take the course of instruction are thereafter exempt
from the requirements of this section, provided that their service
on either Board is without interruption for more than two years.
b.
The Class I and Class III members of the Planning Board are exempt
from the provisions of this section. Members of the Planning Board
and Zoning Board of Adjustment serving as of the effective date of
this section are exempt from the provision of this section; however,
all the aforementioned members are encouraged to avail themselves
of the training opportunities offered to the same extent as other
members.
[1991 Code § 73-14; Ord. No. 91-30]
The cost of providing the education and training described in
this section shall be borne by the Township, including but not limited
to the cost of any publications, tuition and out-of-pocket expenses
incurred by Board members and reasonably related to their fulfilling
the requirements of this section. Costs and expenses shall be paid
out of each Board's respective budget and may be funded through an
education and training surcharge on applicant fees, in addition to
any line item for this purpose within the municipal budget. The Township
Treasurer/Chief Financial Officer is hereby directed to establish
an escrow fund to be used exclusively for such purpose and to which
the surcharge shall be deposited.
[1991 Code § 73-15; Ord. No. 91-30]
Nothing in this section shall be deemed to effect in any way
the eligibility of any person to be appointed to either Board by their
respective appointing authorities.
Former § 2-65, Springfield Improvement Team, previously
codified herein was repealed December 17, 2013 by Ord. No. 2013-17.
[1991 Code § 51-1]
An Environmental Commission is hereby established pursuant to
N.J.S.A. 40:56A-1 et seq.
[1991 Code § 51-2; Ord. No. 02-28 § I(B)]
The Commission shall consist of seven members appointed by the
Mayor, one of whom shall also be a member of the Planning Board and
all of whom shall be residents of the Township. The members shall
serve without compensation, except as hereinafter provided. The Mayor
shall designate one of the members to serve as Chairman and Presiding
Officer of the Commission.
[1991 Code § 51-3]
The Mayor or Township Committee may remove any member of the
Environmental Commission for cause, on written charges served upon
the member and after a hearing thereon at which the member shall be
entitled to be heard in person or by counsel. A vacancy on the Commission
occurring otherwise than by expiration of a term shall be filled for
the unexpired term in the same manner as an original appointment.
[1991 Code § 51-4; Ord. No. 02-28 § I(C)]
a.
The Mayor may appoint not more than two alternate members. Alternate
members shall be designated at the time of appointment as "Alternate
No. 1" and "Alternate No. 2."
b.
The terms of the alternate members shall be for two years, except
that the terms of the alternate members first appointed shall be two
years for Alternate No. 1 and one year for Alternate No. 2 so that
the term of not more than one alternate member shall expire in any
one year. A vacancy occurring otherwise than by expiration of term
shall be filled by the appointing authority for the unexpired term
only.
c.
An alternate member may participate in discussions of the proceedings
but may not vote except in the absence or disqualification of a regular
member. A vote shall not be delayed in order that a regular member
may vote instead of an alternate member. In the event that a choice
must be made as to which alternate member is to vote, Alternate No.
1 shall vote first.
[1991 Code § 51-5]
a.
The Environmental Commission shall keep records of its meetings and
activities and make an annual report to the Township Committee.
b.
The Commission may make such expenditures and appoint such clerks
and other employees as it may require, provided that the same shall
be within the limits of appropriations made to it by the Township
Committee.
[1991 Code § 51-6]
The Environmental Commission is established for the protection,
development or use of natural resources, including water resources,
located within the territorial limits of the Township. It shall have
power to conduct research into the use and possible use of the open
land areas of the Township and may coordinate the activities of unofficial
bodies organized for similar purposes, and may advertise, prepare,
print and distribute books, maps, charts, plans and pamphlets which
in its judgment it deems necessary for its purposes. It shall keep
an index of all open areas, publicly or privately owned, including
open marshlands, swamps and other wetlands, in order to obtain information
on the proper use of such areas, and may recommend to the Planning
Board plans and programs for inclusion in the Master Plan and the
development and use of such areas.
[1991 Code § 51-7]
The Environmental Commission may, subject to the approval of
the Township Committee, acquire property, both real and personal,
in the name of the Township by gift, purchase, grant, bequest, devise
or lease for any of its purposes and shall administer the same for
such purposes, subject to the terms of the conveyance or gift. Such
an acquisition may be to acquire the fee or any lesser interest, development
right, easement, covenant or other contractual right, including a
conveyance on conditions or with limitations or reversions, as may
be necessary to acquire, maintain, improve, protect, limit the future
use of or otherwise conserve and properly utilize open spaces and
other land and water areas in the Township.
[Ord. No. 2011-25]
The Environmental Commission shall be responsible to update
and maintain the Natural Resource Inventory, at a minimum, electronically
or digitally once per year for posting on the official Township website
and in printed version for inclusion in any formal Master Plan revision.
[Ord. No. 2015-15]
There is hereby established a Recreation Council, hereinafter
referred to in this section as the "Council" or "Recreation Council."
[Ord. No. 2015-15]
The Recreation Council shall consist of the following members:
a.
A representative of the Township Committee, appointed by the Township
Committee.
b.
The Director of Recreation.
c.
The Assistant Director of Recreation.
d.
The Recreation Program Coordinator.
e.
The club president or the club president's designate, as recommended
by the Director of Recreation to the Township Committee, of the following
named clubs, appointed by the Township Committee at or after each
Township Committee organization meeting: Soccer Club of Springfield,
Springfield Junior Baseball League, Springfield Jr. Dawgs Football,
Springfield Basketball Association, Springfield Lacrosse Club, Springfield
Cheerleading Program, Springfield Girl's Softball Program, Springfield
Men's Softball League, Springfield Women's Softball League, Springfield
Boy Scouts, Springfield Girl Scouts, and Senior Citizens of Springfield.
The terms of all members shall expire at the end of each calendar
year. Any vacancies due to Recreation Council resignation or succession
within the club may be filled by a recommendation by the Director
of Recreation to the Township Committee.
f.
A representative of the Springfield Public Schools Athletic Department,
upon such representative being appointed by the Township Committee.
[Ord. No. 2015-15]
The members of the Recreation Council shall serve in such capacity
without compensation.
[Ord. No. 2015-15]
a.
The Director of Recreation shall serve as the Chairperson of the
Recreation Council. In the absence of the Director of Recreation,
the Assistant Director of Recreation shall serve as the Chairperson
of the Council.
b.
The Director of Recreation shall appoint a Secretary for the Recreation
Council. The Secretary shall keep minutes of all meetings and official
correspondence of the Council, as well as complete and detailed records
of its activities. The Secretary shall submit a copy of the minutes
to the Township Committee.
[Ord. No. 2015-15]
The Recreation Council shall hold quarterly public meetings
at a time and day determined by the Director of Recreation, which
meetings shall be held in the Township Municipal Building or at such
other suitable public place as the Director of Recreation may determine
upon notice to the Township Committee and to the public. Additional
meetings may be called at any time by the Director of Recreation,
upon notice to all Council members.
[Ord. No. 2015-15]
The Recreation Council shall perform the following functions:
a.
Foster communication, cooperation, input, and implementation of coordinated
programs among youth, adults, and seniors.
b.
Provide feedback and recommendations to assist the Recreation Department
in developing or modifying guidelines and procedures to guide the
Recreation Department in servicing clubs and program participants;
as well as creating new programs and services, or retiring existing
ones.
c.
Cooperatively work, communicate, and plan for programs, field use,
and building use with one another and the Recreation Department.
d.
Offer other applicable assistance to the Recreation Department, if
requested by the Director of Recreation.
[Ord. No. 2015-15]
Nothing in this section shall be construed to make the Director
of Recreation, or Recreation Council, or members of the Recreation
Council, responsible for the death or injury of any person or damage
to any property.
[1]
Editor's Note: Former § 2-68, Drug Abuse and Dangerous
Substances Committee, containing 1991 Code §§ 40-1, 40-2
and 40-3, was repealed in its entirety by Ordinance No. 2002-02.
[Ord. No. 2002-02]
There is hereby established within the Township of Springfield,
pursuant to N.J.S.A. 26:2BB-9, a Municipal Alliance Committee. Membership
on the Committee shall be determined by the Township Committee on
a yearly basis, and may include one or more of the following persons:
Chief of Police; President of the School Board; Superintendent of
Schools; representative of Parent-Teacher Association; other appropriate
school board employees; a representative of the Chamber of Commerce;
the Municipal Court Judge; representatives of local civic organizations;
representatives of local religious groups; other residents of Springfield.
Appointments shall be made by the Mayor, with the consent of the Township
Committee, and all such appointments shall be for a one-year term,
ending on December 31 of the year of appointment. Vacancies shall
be filled for the balance of the unexpired term in the same manner
as original appointments.
[Ord. No. 2002-02]
The Committee, in consultation with the Union County Local Advisory
Committee on Alcoholism and Drug Abuse, shall identify alcoholism
and drug prevention, education and community needs within the Township
of Springfield. The Committee shall also implement programs formulated
pursuant to N.J.S.A. 26:2BB-8. The Committee shall also perform such
other functions as requested by the Township Committee, and shall
serve as an advisory committee to the Township Committee.
[1991 Code § 77-13; Ord. No. 02-28; Ord. No. 2010-08]
a.
The member of any board or any committee appointed by the chairman,
the Mayor or the Township Committee may be removed for absenteeism,
and the vacancy created by such removal shall be filled in the same
manner as originally appointed.
b.
While retaining all other rights of removal existing by reason of
statutory provision or common law, it is the intent of this section
to include absenteeism as a cause for removal.
c.
In accordance with the N.J.S.A. 40A:9-12.1 et seq., hereinafter referred
to as "The Citizen Service Act," the following attendance policy shall
apply to all members of any Township board, committee or commission.
A member's seat on any board, committee or commission may be declared
vacant by the Mayor if that member has been absent from any meeting
for a period of six weeks or the member has missed three consecutive
meetings, whichever period shall be longer, without the express consent
of the individual board's, committee's or commission's chairperson
approval. This subsection shall preempt and supersede any other attendance
ordinance adopted by any Township board, commission or committee.
[1991 Code § 77-13; Ord. No. 02-28 § I(A)]
It shall be the responsibility of the chairman of each board
and committee to send monthly reports of attendance to the Township
Clerk. When the reports reflect absences equal to the number prescribed
in Subsection c above, a ten-day written notice shall be sent to the
member by the Township Clerk of the intent to remove.
[1991 Code § 77-13; Ord. No. 02-28]
Upon request of the member to be removed, a hearing will be
held by the chairman or the Township Committee to determine whether
the absences were excusable.
[Added 6-14-2022 by Ord. No. 2022-13]
[Added 6-14-2022 by Ord. No. 2022-13]
There is hereby established an advisory committee, known as
the Grants Committee, which will utilize the talents of volunteer
residents in order to provide advisory support to the Township and
its departments, boards, and commissions, by assisting the Township
in tracking and analyzing current grants; researching and identifying
new and underutilized funding sources; creating and maintaining a
database of available grants from multiple sources; assisting in the
grant application processes; and, creating a yearly grants calendar
to streamline the application process in subsequent years.
[Added 6-14-2022 by Ord. No. 2022-13]
The Grants Committee shall consist of nine members: one member
of the Township Committee, appointed by the Township Committee; and
eight volunteer members appointed by the Mayor subject to the consent
of the Township Committee, who shall be residents of, or owners of
businesses located within, the Township.
[Added 6-14-2022 by Ord. No. 2022-13]
The Grants Committee shall consist of the following, but any
individual member may serve in more than one role:
a.
Two Researchers: Shall be responsible for meeting with Township staff
to assess grants already being applied for, reviewing the Township's
needs, and researching available and appropriate grant opportunities.
b.
One Writer: Shall be responsible for preparing compelling proposals,
grant applications, and requests for support.
c.
One Graphics Designer: Shall be responsible for creating charts,
graphs, and other visual aids to strengthen proposals, grant applications,
and requests for support.
d.
One Copy Editor: Shall be responsible for assisting in the review
of proposals, grant applications, and requests for support prior to
submission to or by the Township, and ensuing that such submittals
are accurate, understandable, fit for purpose, and free of error,
omission and inconsistency.
e.
One Accountant: Shall be responsible for coordinating with Township
staff to create budgets for proposals, grant applications, and requests
for support.
f.
One Proposal Coordinator: Shall be responsible for reviewing all
grant guidelines, and overseeing the timely preparation of proposals,
grant applications, and requests for support, and assembling the final
package for the Township's review.
g.
One Data Manager: Shall assist Township staff with establishing and
maintaining a grant database and calendar.
h.
One Township Committee Member: Shall assist the Grants Committee
and serve as liaison to the Township Committee.
[Added 6-14-2022 by Ord. No. 2022-13]
Prospective volunteer members of the Grants Committee may submit a letter of interest to the Township Clerk for consideration as committee member. Successful candidates for appointment should possess sufficient qualifications and/or experience to fulfill one of the roles specified in subsection 2-70.3a through g.
[Added 6-14-2022 by Ord. No. 2022-13]
The members of the Grants Committee shall serve without compensation.
[Added 6-14-2022 by Ord. No. 2022-13]
a.
The volunteer members of the Grants Committee shall serve at the
pleasure of the Township Committee for terms of two years each, which
terms shall end on December 31st of the second year following appointment,
and any vacancies in the volunteer membership shall be filled for
the remainder of any unexpired term in the manner provided for the
original appointment.
b.
The Township Committee Member shall serve on the Grants Committee
at the pleasure of the Township Committee, or until the date on which
the Member's term of elective office ends, whichever is later.
Any vacancies in this position shall be filled by the Township Committee.
[Added 6-14-2022 by Ord. No. 2022-13]
The Grants Committee shall elect a chairperson, vice chairperson
and secretary at its first meeting of the calendar year, which officers
shall serve for a term of one year and remain in office until their
term as a member/representative ends or their successor as a Grants
Committee officer has been appointed, whichever occurs first.
[Added 6-14-2022 by Ord. No. 2022-13]
The Grants Committee shall hold meetings as it deems necessary,
but on no less than a quarterly basis, which meetings shall not be
open to the public unless a specific meeting is opened to the public
at the sole discretion of the Grants Committee. The Grants Committee
may make and amend rules concerning the conduct of its meetings.
[Added 6-14-2022 by Ord. No. 2022-13]
a.
The Grants Committee shall interface with, and coordinate all contacts with other Township officials through, the Township Administrator's office. The Grants Committee shall report to the Township Administrator on an ongoing basis regarding its efforts to carry out its functions and duties as set forth in this § 2-70, including, but not limited to, the following:
1.
Exchanging information regarding existing and potential future grant
opportunities;
2.
Assisting in the Township's timely preparation and submission
of grant applications;
3.
Assisting the Township in setting realistic goals for grant funding
based on past performance and current and future opportunities;
4.
Researching governmental and non-governmental funding opportunities:
5.
Providing the Township with detailed memoranda of potential funding
opportunities that include an explanation of qualifications for funding,
Township responsibilities and informational requirements in completing
grant applications to ensure the best possible product for submission;
6.
Assisting the Township and its departments, boards, and commissions
in preparing for the submission of grant applications; and
7.
Attending meetings at the request of the Township Administrator
b.
The Grants Committee shall provide regular updates regarding its
activities and accomplishments to the Mayor and Township Committee
at the public portion of a Township Committee meeting, on no less
than a quarterly basis.
c.
The Township Committee has the authority and discretion, but not the obligation, to provide limited funding resources towards the purposes and efforts of the Grants Committee. All such funds shall be utilized for the purposes specifically authorized by the Township Committee, and relate directly to the powers and duties of the Grants Committee as set forth in this § 2-70. Any and all such expenditures shall be made by the Township, not by Grants Committee, and shall be subject to the approval of the Township Committee.
d.
The Grants Committee is an advisory committee which is empowered to collaborate with, and provide assistance, guidance and recommendations to, Township officials as set forth in this § 2-70. The Grants Committee does not have the independent authority to expend Township funds, and shall not bind the Township to any form of promise or agreement, nor shall the Grants Committee or any of its members/representatives do so or attempt to do so in such capacity.
