[Ord. No. 2009-18, § 1]
All requests for public records shall, except for requests by
Borough employees/officials acting in their official capacity and
non-profit organizations, be subject to the Borough's policy
as to copying costs. Said policy is to charge those fees authorized
by the provisions of N.J.S.A. 47:1A-2, which are incorporated herein,
with the exception that all audio tape reproduction shall be subject
to a ten ($10.00) dollar copying fee plus the actual cost of reproduction
for each reproduced tape. If specific fees are chargeable by any other
provision of the Borough Code which exceed the following fees, the
fees required by said other provisions of the Code shall prevail.
[Ord. No. 2009-18, § 1]
Additional fees shall be charged for large-sized paper documents
and maps per page cost and are as follows:
(1)
Zoning map - $4.00;
(2)
Street map - $2.00 per page;
(3)
Drug-Free School Zone map - $1.00;
(4)
Soils Survey map - $4.00;
(5)
Site plan -$5.00 per page;
(6)
Subdivision plat - $5.00 per page;
(7)
Tax maps - $5.00 per page;
(8)
Engineering plans - $5.00 per page;
(9)
Water or Sewer maps - $5.00 per page;
(10)
Blue Prints - $15.00 for the first page together with $5.00
for each page thereafter.
[Ord. No. 2009-18, § 1]
Additional fees shall be charged for the following police documents:
(1)
Police accident reports - same as Subsection 30-1.1 above, if requested and picked up in person;
(2)
Police
accident reports, when copies are requested other than in person $5.00
for the first three pages and $1.00 per page for each additional page,
as established by N.J.S.A. 39:4-131;
(3)
Photographs
or copies - $5.00 each for the first 10; $3.00 each additional;
(4)
A fee
of $10.00 is hereby established for fingerprinting of any individual;
(5)
For
Municipal Court discovery, videotapes, DVDs and CDs shall be charged
at the rate of $25.00 per item; other forms of electronic or digital
storage media shall be charged at a rate to be determined as needed;
(6)
On
any item that cannot be photocopied on the Borough copy machine or
not otherwise provided for herein, the actual cost incurred in making
the copy shall be charged;
(7)
Actual
postage shall be charged for any discovery sent by mail, as well as
$0.25 for the envelope for any discovery sent by mail;
(8)
Where
Municipal Court discovery must be obtained from an entity other than
the Borough of Cliffside Park, e.g., another police department, the
actual cost paid to the other entity shall be paid by the requestor;
(9)
Radio/tape
- $15.00 per item;
(10)
Operations
reports - $10.00 per report;
(11)
Investigation
reports - $10.00 for one- to five-page reports; $16.00, six-or-more
page reports.
[Ord. No. 2009-18, § 1]
Additional fees shall also be charged for the following electronic
records:
(1)
Copy
of videotape where tape is supplied by the municipality - $50.00;
(2)
Copy
of audiotape where tape is supplied by the Borough - $30.00;
(3)
Copy
of electronic document of database on floppy disks - $5.00, plus cost
of disk ($1.00 each);
(4)
Copy
of electronic document or database on CD - $5.00, plus cost of CD
($3.00 each).
[Ord. No. 2009-18, § 1]
Additional fees shall also be charged for the following miscellaneous
items:
[Ord. No. 2009-18, § 1]
A special service charge, as permitted by law, shall be imposed,
in addition to the actual cost of duplicating the record, where the
nature, format, manner of collation or volume of printed matter is
such that it cannot be reproduced by ordinary document-copying equipment
in ordinary business size or where such record involves an extraordinary
expenditure of time and effort to accommodate the request. The requestor
shall have the opportunity to review and object to the special service
charge prior to it being incurred. Charges shall be as follows:
a.
The actual cost (materials and supplies but no staff labor) of duplication
or reproduction; plus
b.
A special service charge of $50.00 per hour or the actual direct
cost of labor (if less) shall be imposed for each hour of extraordinary
time predicated to be utilized to respond to the request. The rate
shall be assessed in ten-minute increments. A deposit of 50 percent
of the estimated amount shall be made at the time of the request if
the estimated cost of reproducing and/or special service charge exceeds
$15.00. The balance will be paid at the time of pickup of documents.
The requestor shall be provided with an opportunity to review and
object to the charge prior to the charge being incurred.
c.
In the event a review is required by a professional, charges for
extraordinary expenditures of time shall be based upon the hourly
rate charged by the professional to the Borough, calculated at ten-minute
intervals. The requestor shall be provided with an opportunity to
review and object to the charge prior to any charge being incurred.
[Ord. No. 2009-18, § 1]
The Council reserves the right to amend all fees established
herein annually by resolution.
