Editor's Note: Appendix A was revised October 10, 2013.
Amendments noted where applicable.
[Prior ordinance history: Ord. 5-24-73; Ord.
No. 88/9; Ord. No. 00/28; Ord. No. 11/01; Ord. No. OR:12/17.]
[Ord. No. 14/04]
Pursuant to N.J.S.A. 40:45A-1, the date and time of the annual
organization or reorganization meeting is scheduled for any day during
the first week in January. The date of the annual organization or
reorganization meeting shall be set by Resolution of the Mayor and
Council during the prior December and notice of that meeting shall
be given pursuant to applicable law.
Regular meetings, with the exception of the months of July and
August, shall be held on the first and third Thursday, and there shall
be one (1) meeting during July and August as scheduled in the Annual
Meeting Notice. All meetings shall commence at 7:30 p.m. at the Council
chambers unless another time or place is fixed by Resolution of the
Mayor and Council or in the call for the meeting. When the first or
third Thursday falls on a holiday, the regular meeting for that month
shall be held on the Monday before or the Monday following.
[Amended 6-15-2023 by Ord. No. 23/06]
At the annual reorganization meeting of the Council, the Council
shall elect, by majority vote of all its members, one (1) of its members
to act as President of the Council for the ensuing year. The President
of the Council shall, in the absence of the Mayor from the Borough
and in accordance with law, perform the duties of the Mayor. If the
President of the Council is unable to perform the duties of the Acting
Mayor, then the member of Council with the longest term of service
may act temporarily for the President of the Council.
The Council shall be called to order by the Mayor or, in his
absence, by the President of the Council or, in the absence of both,
by the member of the Council with the longest term of service.
A quorum shall consist of three (3) Councilmembers and the Mayor
or, in the absence of the Mayor, four (4) Councilmembers shall constitute
a quorum for transacting business.
[Amended 6-15-2023 by Ord. No. 23/06]
The regular order of business shall be as follows:
a. Salute
to the flag and a moment of silence for our service men and women
serving at home and abroad.
c. Special
presentations, if any.
d. Reports
of standing committees as follows:
1. Administration and Finance
3. Public Works/Buildings and Grounds
e. Reports
of Borough officers and special committees
f. Public
portion, Agenda items only
h. New
Business, Reports, Correspondence
k. Public
portion, general discussion
l. Executive
Session, if necessary
[Amended 6-15-2023 by Ord. No. 23/06]
The Mayor shall, when necessary or advisable, call special meetings
of the Council. In case of his neglect or refusal, any four (4) members
of the Council may call such meeting by notice in writing addressed
and delivered to the Borough Clerk. In all cases of special meetings,
the call shall state the purpose for which such special meeting shall
be called, and the time, which shall be not less than three (3) days
after delivery to the Borough Clerk, and the place at which it shall
be held. The Clerk shall give written notice of such special meeting
to each member of the Council, specifying the time, place and purpose
of such special meeting, and such notice shall be addressed and delivered
to each member personally, or left at his/her residence at least two
(2) days before the time fixed for such meeting, or provide same by
way of e-mail. Presence of any member at such meeting without compliance
with the requirements of this Rule as to notice shall constitute
a waiver by such member of said requirements.
[Amended 6-15-2023 by Ord. No. 23/06]
a. The
standing committees of the Council shall consist of three (3) members
each, appointed by the Mayor, and the members shall serve at the discretion
of the Mayor. The standing committees shall be as follows:
1. Administration and Finance
3. Public Works/Buildings and Grounds
b. Members
of any committee shall rank in the order which they are named by the
Mayor, and, in the absence of the Chairman, the ranking member present
shall act as Chairman of the committee.
c. The
duties of the above committees shall in general be as follows:
1. Administration and Finance:
(n) Miscellaneous clerical salaries
2. Police:
(g) Recommendation of Rules and regulations of Police Department
(h) Traffic and Beautification Committee
3. Public Works Buildings and Grounds:
5. Fire:
(g) Office of Emergency Management
[Amended 6-15-2023 by Ord. No. 23/06]
Rule 8. Nonstanding and Special Committees.
The Mayor shall appoint such other nonstanding committees or
special committees, comprised of members and/or citizens as he shall
deem advisable; and all members of all committees shall be appointed
by the Mayor, or, in his absence, by the presiding officer for the
time being. The Council may also establish a nonstanding committee
or special committee by way of ordinance, with the term of membership
and appointments to be set forth in said ordinance.
The Mayor or presiding officer shall preserve order and decorum,
and shall decide all questions of order, subject to an appeal to the
Council.
Every member shall address the Chair while speaking.
Any member may call for a division of the questions if two (2)
or more distinct propositions be therein involved, either of which
may stand on its own merits.
When a question is under consideration, no motion shall be entertained,
except to adjourn, to lay on the table the previous question, to postpone
indefinitely, to postpone to a stated time, to recommit, to refer
to a committee or to amend, which motions shall have precedence in
the order in which they are mentioned.
Any member having voted with the majority on any question may
move for a reconsideration thereof at the same or any regular meeting;
but no motion for a reconsideration shall be taken a second time on
the same question, except by unanimous consent.
No member shall speak more than twice on the same question without
leave of the Mayor or Council, nor more than once until every member
desiring to speak shall have spoken.
All Resolutions, if required by the Mayor or presiding officer
or a member, shall be reduced to writing. Oral motions shall be permitted
provided the oral motion is reduced to writing and presented to the
Council for memorialization at its next regularly scheduled meeting.
All motions, when seconded and stated from the Chair, shall be open
for discussion. No motion or Resolution can be withdrawn after it
shall have been amended or decided.
No matter foreign to the subject under consideration shall be
received under cover of an amendment of the same.
Every member who shall be present when the question is put shall
vote for or against the same. Any member who desires to abstain must,
prior to any discussion on the measure, seek to be excused from the
vote by a vote of the Council. If the Council excuses that member,
then the member shall step down and not participate in the discussion
or vote.
The yeas and nays may be called for by the Mayor or presiding
officer or any member, in which case the names of the members voting
shall be recorded on the minutes. On every Resolution appropriating
money, the Resolution may be placed on the Consent Agenda and the
yeas and nays on the Consent Agenda shall be called and recorded on
the minutes.
A member called to order shall immediately comply, unless permitted
to explain, and the Council, if appealed to, shall decide on the case.
If there be no appeal, the decision of the Chair shall be binding.
No departure from the regular order of business and no suspension
of any Rule shall be allowed, except at the discretion of the presiding
officer.
Whenever the presiding officer may wish to leave the Chair,
the presiding officer shall have power to substitute a member as the
presiding officer, but no such substitution shall continue beyond
the meeting at which it is made.
Whenever two (2) or more members wish to be recognized, the
presiding officer shall name the member who is first to speak.
Committees appointed to report on any subject referred to them
by the Mayor or the Council shall report the facts in writing or verbally,
as directed by the Mayor, in relation to the subject referred, and
shall attach to said report all resolutions, petitions, remonstrances
and other papers relative to the subject of the report. A minority
of any committee may submit a report. The Council standing committees
may report to the Mayor and Council in writing or orally, at the discretion
of the Committee Chair.
The Mayor shall be ex officio a member of all committees, but
a majority of the members of such committee, exclusive of the Mayor,
shall be sufficient to agree upon a report.
Purchase orders for claims against the Council shall be provided
by and furnished to claimants on application at the office of the
Chief Financial Officer, and no claims shall be received by the Council
unless the same be made out on the appropriate purchase orders and
verified under oath.
Robert's Rules of Order may provide guidance to the Council
on all points not provided for herein.
These Rules shall not be altered, amended, repealed or added
to except at a meeting of the Council and by a majority vote of the
entire Council, except that if the entire Council shall divide evenly
on the question of alteration, amendment, repeal or addition, the
Mayor shall have a vote to break the tie.
All and every previous Rule or Rules at any time heretofore
adopted by this Council are hereby abrogated, and the Rules hereby
adopted shall, until changed by subsequent action, be the only Rules
of this Council.
[Amended 6-15-2023 by Ord. No. 23/06]
Rule 29. Time Limit for Items for Agenda.
No communication, report, petition or matter of any nature may
be considered by the Mayor and Council at its next regular meeting
unless it was received by the Borough Clerk no later than noon 12:00
p.m. of the Friday prior to the meeting, if it be a regular meeting
date, unless such matter is of an emergent nature that requires immediate
Council consideration, which emergent status shall be determined by
the Mayor. Nothing herein shall prohibit a member of the Council from
raising a discussion item or from making a motion on the dais during
a meeting.
The minutes and reports of all Borough boards, committees and
officers are to be incorporated in the Borough Council minutes by
reference thereto and are to be filed and indexed by the Borough Clerk
for future reference.
[Ord. No. OR:13/21; amended 6-15-2023 by Ord. No. 23/06]
Editor's Note: Except for bond and local improvement ordinances.
.The adoption of all ordinances shall comply with the procedural
requirements of N.J.S.A. 40:49-1, et seq., and N.J.S.A. 40A:60-1,
et seq., including all additional requirements that may be applicable
pursuant to New Jersey law, including, without limitation, the required
Planning Board review and notice requirements of the Municipal Land
Use Law, N.J.S.A. 40:55D-1, et seq. The general procedures for the
adoption of an ordinance shall be as follows:
First Reading.
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Councilmember:
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Mayor, I move the adoption of an ordinance concerning [subject
matter or title of ordinance] on first reading direct the Clerk to
advertise a public hearing, in accordance with law.
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(Roll call on ordinance.)
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Final Adoption.
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Councilmember:
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Under Unfinished Business: Mayor, I call up for second reading
an ordinance concerning [subject matter or title of ordinance] and
move to open the public hearing on the ordinance.
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(Public hearing held.)
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(Public hearing closed.)
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Councilmember:
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Mayor, I move the public hearing be closed, this ordinance be
adopted on second reading, and to authorize and direct the Clerk to
advertise the adoption in accordance with law.
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(Roll call vote on ordinance.)
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