The unique nature and beauty of the City of Glen Cove and its
many residential properties have made it the location for the on-site
production of many still photography shoots, television commercials,
student documentary projects, motion-picture, television, and video
programs. Due to the nature of these location shoots, there is a concomitant
increase in electronic equipment, vehicles, traffic, and people within
the City which impacts the infrastructure of the City, the utilization
of public safety personnel and other government resources. It is in
the public interest to require those individuals and enterprises who
seek to undertake such activities within the City to assume the financial
burden associated with those activities in order to ensure that the
taxpayers of the City of Glen Cove are not adversely impacted with
that financial burden. The requirements herein are not meant to infringe
upon the First Amendment rights of any bona fide news organization,
as coverage of contemporaneous news events serves the public interest
and the provisions herein shall not apply thereto.
As used herein, the following terms shall have the meanings
indicated:
BASE CAMP
Base camps house crew parking (which can be a significant
number of cars), portable bathrooms, star trailers, and a catering
tent. All vehicles other than working trucks are located in a base
camp. "Working trucks" are those defined as vehicles that are vital
to the making of the film, such as camera, props, and grip and light.
COMMERCIAL FILMING
The recording on film or any other electronic or photographic
material or substance of any image or sound where such recording shall
be used for a commercial purpose and on-site preparation for such
activity and all on-site activity associated with the filming, including
but not limited to on-site restoration and cleanup. Such commercial
purposes shall include but not be limited to the making of motion
pictures, music videos, television programs, advertisements, commercials,
and still photography. Specifically excluded from the provisions of
this definition are any activity undertaken by a bona fide news organization
which enters into the City to cover contemporaneous news stories;
weddings; and other similar types of photography undertaken by a commercial
photographer.
STUDENT FILMING
Films and/or videos recorded by a student in the fulfillment
of educational requirements, provided that such works will not be
used for a commercial purpose.
No person, firm, association, corporation, or enterprise shall
commence commercial or student filming or establish a base camp anywhere
in the City of Glen Cove unless a permit therefor has been previously
issued by the Mayor's Office of the City of Glen Cove.
Applicants for a permit under this chapter must submit the following
documents:
A. An application for a permit under this chapter shall be made to the
Mayor's Office at City Hall during normal business hours at least
seven days prior to any activity commencing anywhere in the City of
Glen Cove. Such application form, which shall be provided by the Mayor's
Office, shall contain the following information:
(1) Name, address and telephone number of the person or entity owning
the rights to the commercial film, if applicable.
(2) Name, address and telephone number of the location coordinator or
other contact person.
(3) Purpose and description of the filming.
(4) Specific locations of the properties to be used.
(5) Dates and times of day that the properties will be used.
(6) Such other information as may be required by the Mayor's Office.
B. Written consent of the owners of all properties where all filming
activities are to take place.
An applicant who has obtained a filming permit from the City
within the last 12 months may reapply for a new permit upon three
days' notice as described below so long as the City received
no substantiated written complaints regarding the prior filming from
any City resident and the present application complies with all other
provisions in this chapter. The application must be made to the Mayor's
Office at City Hall in person, by electronic mail, or certified mail
at least three business days prior to any activity commencing anywhere
in the City.
Any change in the planned activities for which the permit has
been requested or obtained shall be submitted by the applicant in
advance of the proposed changes and shall be approved or denied in
the same manner as the original application.
The fees for a music/entertainment video filming permit, commercial
filming permit, motion pictures/TV programs filming permit, documentaries/public
service announcements filming permit, student project filming permit,
setup and breakdown for filming fees, and parking fees shall be as
set forth in the attached fee schedule, which may be amended from
time to time by resolution. Any City personnel required to be on location, in the
sole discretion of the Mayor's Office, shall be reimbursed at
their hourly rate and/or at cost by the permittee in addition to any
fees contained on the fee schedule.