The HDC shall be constituted in accordance with the Glocester
Historic District Zoning Ordinance and R.I.G.L. § 45-24.1-3.
A. Chairman.
(1) A Chairman shall be elected by the HDC from its membership. The Chairman
shall preside over all HDC meetings and shall decide all points of
order and procedure unless directed otherwise by a majority of the
HDC in session at the time. The Chairman shall have the right to vote.
(2) The Chairman shall appoint any committees found necessary to investigate
any matter before the HDC.
(3) The Chairman shall review items proposed for each meeting and determine
the agenda for each meeting.
B. Vice-Chairman. The Vice-Chairman shall, in the absence or disability
of the Chairman, perform the duties of the Chairman.
C. Secretary.
(1) The Secretary shall ensure that public notice of each HDC meeting
is properly posted.
(2) The Secretary shall ensure that applicants receive written notification
in advance of pertinent meeting dates and shall provide written notification
of findings, approvals, and disapprovals for applications for certificates
of appropriateness.
(3) The Secretary shall keep a record of all resolutions, proceedings,
findings of fact, decisions and actions.
(4) The Secretary shall ensure that the Building Official and any other
appropriate official or agency of the Town is notified of the issuance
of a certificate of appropriateness.
The Secretary shall have the responsibility of keeping the HDC's
records. The HDC may also require verbatim recorded or stenographic
records.
A. All records of the HDC shall be on file for public view at the office
of the Glocester Town Clerk. A fee may be charged for copies of any
records.
B. Minutes. Minutes of HDC meetings shall show the vote of each member
present on each question, including abstentions. Minutes shall also
contain:
(1) A listing of HDC members present and absent;
(2) A listing of others in attendance whose presence may be significant
to the proceedings, including but not limited to the Building Official,
Town Solicitor, members of any public body and applicants and/or representatives;
(3) Approval of the minutes of the previous meeting;
(4) Summary of applications for certificates of appropriateness and the
preservation issues presented, including a description of the structures
or appurtenances which will be affected;
(5) Summary of arguments and materials presented in connection with each
application, including supporting documents, objections and corrections;
(6) Summary of HDC deliberations for applications for a certificate of
appropriateness including references to the HDC standards and guidelines
used; and
(7) Findings of fact, conclusions reached, and actions taken on applications
or other general business before the HDC.
The Town Solicitor's office shall be requested by the HDC
to assist in all legal matters.