Reservation requests must be submitted at least 14 calendar
days' prior to the requested date. One individual shall be designated
as the responsible party for the requesting board, commission, committee
or agency and such person shall be the responsible party and assume
the responsibility for the cleanup of the Center.
Any board, commission, committee and agency which has used the
Center may request one additional use of the Center in any calendar
year, such request to be made to the Mayor and Council who shall have
full and absolute discretion in the determination of whether an additional
use will be permitted to such board, commission, committee or agency.
Setup and takedown may take place only on the date and time
designated by the Center. Access to the building prior to the use
time for setup must be confirmed in advance. The board, commission,
committee or agency using the Center shall be responsible for all
setup and takedown.
Permission to use the Senior Center may include use of the kitchen.
Kitchen users must make their own catering arrangements, and arrange
for cleaning the kitchen after use. The kitchen shall be used for
heating/warming purposes only. No cooking shall be allowed.
All signs, decorations, scenery, etc., shall be erected without
defacing the facility in any way, and shall be subject to the approval
of the Senior Director. All signs, decorations, scenery, etc., shall
be installed and removed from the facility within the time reserved.
No items or materials may be affixed to walls, doors, flooring, furniture,
etc., that will leave a residue, stain, scratch, or otherwise mar
the surfaces. No smoking, use of candles, open flames and/or decorations
which may be flammable or combustible, smoke-or fog-generating equipment
or apparatus shall be allowed.
The Senior Center is a nonsmoking facility. Smoking is permitted
outside only, and all cigarette butts must be deposited in containers
provided.
Alcohol is not permitted in the Senior Center or on its grounds.
The Senior Center Director may, at their discretion, require
security permits. Security will be provided by the Center at a charge.
The board, commission, committee or agency shall be responsible for
paying the charge. Security may be requested by the board, commission,
committee or agency, or may be required by the Director in the Director's
sole discretion.
The Borough of South Plainfield and the Center assume no responsibility
for accidents, injuries, lost or damaged articles while attending
a meeting or event of a group.
Any exceptions or variations to this policy will require the
prior approval of the Mayor and Council. Requests must be made in
writing and accompany the written application for use of the Senior
Center. The Mayor and Council have the final authority for all decisions.