[HISTORY: Adopted by the Town Board of the Town of Orchard Park 10-27-2007. Amendments noted where applicable.]
Each Chairman of all the Town boards and committees will prepare recommendations regarding skills, requirements, life experience, qualifications relative to that board or committee.
These recommendations will be kept on file in the Supervisor’s office. This will include any specific requirements for the make-up of the board or committee. The respective department will review all resumes. Their recommendations will be forwarded to the Town Board prior to the date of the Town Board review of all the resumes.
The following procedure shall apply to appointments to the Planning Board, Library Board, Board of Assessment Review, Economic Development Board, Insurance Board, Recreation Commission, Zoning Board of Appeals, Conservation Board and Ethics Board.
This procedure shall be followed by the Town Board (the “Town Council”) in order to effectively solicit interest from and effect the timely review and consideration of all interested village and Town citizens for appointment to serve on all the boards.
Notification of expiring terms. During the first week of October of each calendar year, the appointee and the respective Chairperson of each board will be notified of terms expiring. If the current board member whose term is expiring wishes to be considered for another term on that board, written notification shall be given to the Supervisor and Town Board. If that member’s resume already exists on file, he or she will be given the opportunity to update it and it will be reviewed along with the other candidates’ resumes. If a resume is not on file, one must be submitted.
Notification of mid-term vacancies. Each respective Chairperson of the boards shall, upon his or her understanding that a vacancy exists or will exist due to a board member resignation or for other reasons that a current Board member can or will no longer be able to perform his/her duties, promptly notify the Supervisor and the Town Board in writing that a vacancy exists or will exist on the respective board, and the effective date of the vacancy.
Distribution of board vacancy notices. Written notifications of board vacancies received by the Supervisor shall be immediately forwarded to the Town Council members, the Town Clerk and filed.
Upon receipt of a written notification of expiring, or mid-term, board vacancies, the Town Clerk shall promptly arrange for public notification to Town and village residents that Board vacancies exist in order to solicit public interest in filling the board vacancies. The Town Clerk shall quarterly advertise the vacancies in the official Town newspaper, arrange for posting of the same advertisement in electronic form on the Town Web site, and promptly post the same notice on the Town Clerk’s official bulletin board and the entrance to Town Board room.
Content of public notice. The public notice shall describe each board vacancy and include a brief synopsis of the responsibilities, duties, length of the term, and the effective date each vacancy is expected to be filled. The notice shall request a letter of interest (either written or electronic), to include a brief resume, from interested Town or village residents. The public notice shall allow residents a period of 30 calendar days from the date of the public notice to respond and express their interest.
Received letters of interest. The Supervisor’s secretary shall ensure that letters of interest received are promptly recorded, filed and copies are distributed to the Supervisor and to the other Town Council members.
Expiring term appointments. An interview by the Town Council for board member positions involving an expiring term vacancy shall be made 30 days prior to the last day of the current member’s expiring term.
Mid-term appointments. Appointment decisions by the Town Council for a board member position involving a mid-term vacancy shall be made no later than 45 calendar days from the date of the notification of vacancy.
All appointments shall be done by resolution at a public Town Board meeting.
[Added 3-7-2012 by L.L. No. 2-2012]
Every person appointed to a board or committee of the Town of Orchard Park shall be a resident of the Town of Orchard Park at the time of his or her appointment and throughout the term of his or her appointment or said person will be ineligible to accept appointment to said board or committee of the town of Orchard Park or must resign his or her appointment. This requirement may be waived by resolution of the Town Board for nonresidents with special expertise pertinent to a specific board or committee.