[HISTORY: Adopted by the Town Board of the
Town of Orchard Park 10-27-2007. Amendments noted where applicable.]
A.
Each Chairman of all the Town boards and committees
will prepare recommendations regarding skills, requirements, life
experience, qualifications relative to that board or committee.
B.
These recommendations will be kept on file in the
Supervisor’s office. This will include any specific requirements
for the make-up of the board or committee. The respective department
will review all resumes. Their recommendations will be forwarded to
the Town Board prior to the date of the Town Board review of all the
resumes.
The following procedure shall apply to appointments
to the Planning Board, Library Board, Board of Assessment Review,
Economic Development Board, Insurance Board, Recreation Commission,
Zoning Board of Appeals, Conservation Board and Ethics Board.
This procedure shall be followed by the Town
Board (the “Town Council”) in order to effectively solicit
interest from and effect the timely review and consideration of all
interested village and Town citizens for appointment to serve on all
the boards.
A.
Notification of expiring terms. During the first week
of October of each calendar year, the appointee and the respective
Chairperson of each board will be notified of terms expiring. If the
current board member whose term is expiring wishes to be considered
for another term on that board, written notification shall be given
to the Supervisor and Town Board. If that member’s resume already
exists on file, he or she will be given the opportunity to update
it and it will be reviewed along with the other candidates’
resumes. If a resume is not on file, one must be submitted.
B.
Notification of mid-term vacancies. Each respective
Chairperson of the boards shall, upon his or her understanding that
a vacancy exists or will exist due to a board member resignation or
for other reasons that a current Board member can or will no longer
be able to perform his/her duties, promptly notify the Supervisor
and the Town Board in writing that a vacancy exists or will exist
on the respective board, and the effective date of the vacancy.
C.
Distribution of board vacancy notices. Written notifications
of board vacancies received by the Supervisor shall be immediately
forwarded to the Town Council members, the Town Clerk and filed.
A.
Upon receipt of a written notification of expiring,
or mid-term, board vacancies, the Town Clerk shall promptly arrange
for public notification to Town and village residents that Board vacancies
exist in order to solicit public interest in filling the board vacancies.
The Town Clerk shall quarterly advertise the vacancies in the official
Town newspaper, arrange for posting of the same advertisement in electronic
form on the Town Web site, and promptly post the same notice on the
Town Clerk’s official bulletin board and the entrance to Town
Board room.
B.
Content of public notice. The public notice shall
describe each board vacancy and include a brief synopsis of the responsibilities,
duties, length of the term, and the effective date each vacancy is
expected to be filled. The notice shall request a letter of interest
(either written or electronic), to include a brief resume, from interested
Town or village residents. The public notice shall allow residents
a period of 30 calendar days from the date of the public notice to
respond and express their interest.
C.
Received letters of interest. The Supervisor’s
secretary shall ensure that letters of interest received are promptly
recorded, filed and copies are distributed to the Supervisor and to
the other Town Council members.
A.
Expiring term appointments. An interview by the Town
Council for board member positions involving an expiring term vacancy
shall be made 30 days prior to the last day of the current member’s
expiring term.
B.
Mid-term appointments. Appointment decisions by the
Town Council for a board member position involving a mid-term vacancy
shall be made no later than 45 calendar days from the date of the
notification of vacancy.
All appointments shall be done by resolution
at a public Town Board meeting.
[Added 3-7-2012 by L.L. No. 2-2012]
Every person appointed to a board or committee of the Town of
Orchard Park shall be a resident of the Town of Orchard Park at the
time of his or her appointment and throughout the term of his or her
appointment or said person will be ineligible to accept appointment
to said board or committee of the town of Orchard Park or must resign
his or her appointment. This requirement may be waived by resolution
of the Town Board for nonresidents with special expertise pertinent
to a specific board or committee.
