[HISTORY: Adopted by the Mayor and Council of the Borough of Madison 12-29-1970
by Ord. No. 26-70. Amendments noted where applicable.]
The position of Borough Administrator of the Borough of Madison is hereby
created, and employment of a qualified person for that position is hereby
authorized.
[Amended 6-14-1976 by Ord. No.15-76; 11-13-1995
by Ord. No. 49-95; 3-12-2007 by Ord.
No. 6-2007]
The Borough Administrator shall qualify, be appointed and serve a term
of office in accordance herewith:
A.
Appointment. The Borough Administrator shall be appointed
pursuant to the provisions of N.J.S.A. 40A:9-136 et seq.
B.
Term of office. The term of the first Borough Administrator appointed after the adoption of this chapter shall expire December 31, 1971. Subsequent appointments thereafter shall be for four-year terms with provisions for suspension or removal as set forth in Subsection C.
C.
Removal.
(1)
The Borough Administrator may be removed at any time by a two-thirds
vote of the Borough Council. The resolution of removal shall become effective
three months after its adoption by the Borough Council. The Borough Council
may provide that the resolution shall have immediate effect; provided, however,
that the Borough Council shall cause to be paid to the Administrator forthwith
any unpaid balance of his or her salary and his or her salary for the next
three months following adoption of the resolution, unless the cause for such
removal is the result of the conviction of said Administrator of an indictable
offense of a subject matter relating to his or her employment.
(2)
The Borough Administrator, upon receipt of a resolution of removal
properly approved, may reply within 10 days of receipt and request a public
hearing. A public hearing, if any, shall be held not earlier than 15 days
nor later than 30 days after the request is received by the Borough Council.
The findings of the hearing and the decision of removal shall be by written
resolution approved by a two-thirds vote of the Borough Council.
(3)
If the Borough Administrator is restored to his or her position,
he or she shall be entitled to any compensation lost by reason of such suspension.
Also, if after once being formally appointed to a four-year term he or she
is not subsequently reappointed, the Borough of Madison shall pay his or her
salary for three calendar months following the failure to reappoint.
D.
Qualifications. The Borough Administrator shall be appointed
on the basis of administrative qualification. A master's degree in public
administration, or similar advanced degree, including other master’s
degrees, or law degree, with a minimum of five years of work experience in
government is required. No elected member of the Borough Council or Mayor
may receive such appointment during his or her term of office nor within one
year after the expiration of said term.
During any approved absence or disability of the Borough Administrator,
an officer or employee of the borough may be appointed by the Borough Council
to temporarily perform the duties and responsibilities of the position.
The compensation of the Borough Administrator shall be fixed by the
Borough Council in a Salary Ordinance of the borough.[1]
A.
The Borough Administrator shall act as the chief administrative
officer of the borough. His duties shall include the development of rules
and regulations for administrative procedures governing purchasing practices,
operation of all departments, personnel management and general coordination
of departments, offices, boards and agencies of the borough, all for the purpose
of increasing the effectiveness and efficiency of the borough government and
promoting its economic operation. All rules and regulations promulgated by
the Borough Administrator shall be subject to the approval of a majority vote
of the Borough Council. The Borough Administrator shall perform the duties
hereinafter enumerated and such other duties as may be assigned to him by
the Mayor with the consent of the Borough Council.
[Amended 11-13-1995 by Ord. No. 49-95]
B.
He shall act as the chief administrator of the borough
government and, as such, will supervise all salaried personnel of the borough
through the respective department heads, unless otherwise provided for by
law or by this chapter. He shall not engage in any other occupation or employment
while employed by the borough, except as assigned by the Mayor and Council.
C.
He shall coordinate the functions of all departments,
boards, agencies, offices, officials and employees of the borough and shall
maintain liaison with the Board of Education of the Borough of Madison, authorities
and commissions.[1]
D.
He shall collect all data and prepare a proposed budget
annually for consideration by the Mayor and Council on or before February
10 of each year, after obtaining requests for appropriations from all departments
of the borough and consulting with all department heads. Said proposed budget
shall be accompanied by the proper supplemental detail in support of the proposed
budget appropriation with a comparison of the prior year's expenditure
and an analysis of the proposed expenditures with recommendations regarding
the feasibility thereof. Upon adoption of the budget, current accounts of
the expenditures made shall be kept on a monthly basis, based upon the supplemental
detail of the adopted budget.
[Amended 11-13-1995 by Ord. No. 49-95]
E.
He shall require the Finance Director to furnish annually
an accounting of fixed assets owned by the borough and recommend the sale
of any surplus, obsolete equipment, materials and supplies.
[Amended 11-13-1995 by Ord. No. 49-95]
F.
He shall prepare and have custody of all municipal records
not required by law to be kept by another officer of the borough and establish
and ensure the maintenance of a coordinated filing system for all borough
departments, offices, boards and agencies.
G.
He shall:
(1)
Keep the Mayor and Council currently informed on all
matters within his jurisdiction by submitting such reports as he deems advisable
or as requested by the Mayor and Council.
(2)
Prepare and present to the Mayor and Council an annual
report on borough matters.
(3)
Make such other reports as from time to time the Mayor
and Council may require.
H.
He shall:
(1)
Advise the Mayor and Council on all matters of administration,
organization and personnel and assign office personnel to the performance
of various duties in various departments.
I.
He shall:
(1)
Study, recommend, implement and enforce procedures and
policy of the borough and its departments for receipt, dissemination and collation
of and responses to communications and requests for information, after consultation
with department heads.
(2)
Receive, distribute and follow up requests for information
and complaints from citizens and keep the Mayor and Council informed on such
matters.
J.
He shall prepare an agenda for and arrange meetings and
conferences of the Mayor and Council and other agencies of the borough when
so requested by the Mayor and Council.
K.
He shall attend all meetings of the Mayor and Council,
unless excused by that body.
Nothing herein shall derogate from or authorize the Borough Administrator
to exercise the powers and duties of elected officials of the borough and
of the boards and agencies thereof established pursuant to law.
