[HISTORY: Adopted by the Board of Commissioners (now City Council) of the City of Brigantine 8-17-1977 by Ord. No. 21-1977. Amendments noted where applicable.]
GENERAL REFERENCES
Comptroller — See Ch. 3, § 3-42.
Purchasing Board — See 3.
Any person claiming payment from the City of Brigantine shall first present a detailed bill of items supplied or services performed, to the responsible executive agency, specifying particularly how the bill or demand is made up, with a certification of the party claiming payment that it is correct.
[Amended 11-25-1987 by Ord. No. 20-1987]
No bill, claim or demand shall be considered for payment unless it shall be presented on a proper City purchase order. The purchase order must include a certification of the department head or other municipal official responsible for the particular function from which the billing is derived, that said department head or municipal official has personal knowledge of the fact that the goods have been received by, or the services rendered to, the City of Brigantine, and that those services or goods are consistent with any existing contract or purchase order. The City Comptroller shall have the duty to audit, warrant and make recommendations on all claims and bills.
[Amended 11-25-1987 by Ord. No. 20-1987]
The bill or claim, duly certified, shall be presented to the City Comptroller for inclusion on the agenda at the next formal meeting of the governing body, and it shall be the duty of the City Comptroller to examine all bills or claims submitted for payment in order to ascertain if proper administrative procedures have been followed.
[Amended 11-25-1987 by Ord. No. 20-1987]
A claim shall be considered by the governing body which shall approve the same, except that said governing body may reject any claim presented to it after having stated the reason for such rejection. Any disapproved claim shall be referred back to the City Comptroller with such instructions that the governing body may give at the time of disapproval.
It shall be the duty of the Municipal Clerk to record all claims in the official minutes indicating that the governing body has by formal action approved of the same with appropriate record as to any claims disapproved or rejected.
[Amended 11-25-1987 by Ord. No. 20-1987]
After the Clerk has certified that the claims have been approved by the governing body and recorded the same in the official minutes, he shall turn said claims over to the City Comptroller, who shall forthwith prepare the necessary check or checks for the payment thereof, which check or checks shall be signed by any two of the three members of the governing body and countersigned by any one of the Chief Financial Officer or City Comptroller or whichever other municipal official may be designated by resolution of the governing body. After preparing checks for the payment of the claim, the City Comptroller shall record them in the proper books of account and thereafter mail, or cause to be delivered, the checks to the claimants.