All purchases made and contracts awarded for
any supplies, materials, equipment or contractual services shall be
made pursuant to a written requisition from the head of the department
whose appropriation will be charged. All such contracts shall conform
with applicable requirements of state statutes for competitive bidding.
There is hereby created and established a Purchasing
Committee of the Township.
The Purchasing Committee shall consist of the
Township Clerk, Township Engineer, Chief Financial Officer and a designee
of the Mayor.
The Purchasing Committee shall be authorized
to receive such bids as may be presented and immediately proceed to
unseal them and publically announce the contents in the presence of
the parties bidding, or their agents, if they choose to be then and
there present, and shall also make proper record of the prices and
terms upon the minutes of the body.
The Purchasing Committee shall keep full, complete
and accurate minutes on all bids received and shall comply with the
applicable provisions of state law.
All advertisements for bids shall be in accordance
with state law, N.J.S.A. 40A:11-23 et seq., and shall designate the
time and place of the meeting at which the Purchasing Committee shall
receive the bids. Whenever possible, the advertisement for bids shall
designate an hour for receiving bids between the hours of 10:00 a.m.
and 3:30 p.m. from Monday through Friday, and no bids shall be received
previous to the hour designated on the advertisement and none shall
be received thereafter.
After the bids are received and recorded as
provided by this article, they shall be turned over to the Township
Clerk in consultation with the appropriate department head for tabulation
and recommendations to the Mayor and Council.
The Purchasing Committee established by this
article shall only exercise those powers enumerated herein and shall
not be authorized to purchase materials and supplies pursuant to N.J.S.A.
40A:11-9.