[HISTORY: Adopted by the Town Board of the Town of Marilla 5-1-1978 (Ch. 52, Art. I, of the 1999 Code). Amendments noted where applicable.]
GENERAL REFERENCES
Records retention and disposition— See Ch. 123.
As used in this chapter, the following terms shall have the meanings indicated:
AGENCY
The Town of Marilla and its departments, divisions, offices, bureaus and boards or commissions created or appointed by the Town Board and any special or improvement district of the Town, other than a library district, a fire district, a district corporation or district having a separately elected governing body.
RECORD
The same meaning as set forth in Subdivision 4 of § 86 of the Public Officers Law.
The following persons are hereby designated as records access officers for the agency:
A. 
The Town Supervisor, Town Hall, Two Rod Road, Marilla, New York 14102.
B. 
The Town Clerk, Town Hall, Two Rod Road, Marilla, New York 14102.
C. 
Superintendent of Highways, Town Hall, Two Rod Road, Marilla, New York 14102.[1]
[1]
Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. I).
The records access officers shall be responsible for assuring that agency personnel:
A. 
Comply with the requirements and provisions of the Freedom of Information Law,[1] the rules and regulations of the Committee on Open Government and with this chapter in providing access to agency records.[2]
[1]
Editor's Note: See Article 6 of the Public Officers Law.
[2]
Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. I).
B. 
Maintain an up-to-date subject matter list of records; update it twice a year and make it available for public inspection and copying.
C. 
Explain in writing reasons for denial of access and advise requester of his or her right to appeal, setting forth the name, title, business address and telephone number of persons to whom appeal may be taken.
D. 
Upon request, calculate in advance the total cost of copies.
E. 
Permit requester to make his or her own copy, without damaging the record and without relinquishing custody of the same.
A. 
Records of the agency are located at the Town Hall, Two Rod Road, Marilla, Erie County, New York 14102.
B. 
All requests for public access to records shall be accepted and records produced during all hours that the Town Hall is regularly open for business, i.e., 9:00 a.m. to 4:30 p.m.
[Amended 3-11-1999 by L.L. No. 2-1999[1]]
The Town Board is hereby designated to hear and determine appeals from a denial of access to agency records, in accordance with the Freedom of Information Law, rules and regulations of the Committee on Open Government and this chapter.
[1]
Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. I).
Unless another fee is prescribed by state law, the fee for:
A. 
Photocopying a record not exceeding nine inches by 14 inches shall be $0.25 per copy.
[Amended 3-11-1999 by L.L. No. 2-1999[1]]
[1]
Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. I).
B. 
Other records shall be the actual cost of reproduction, excluding fixed costs such as salary of employee.
C. 
A typed or handwritten transcript shall consist of the actual clerical time involved in making the transcript.
A copy of this chapter shall be posted by the Town Clerk on the signboard maintained pursuant to Subdivision 6 of § 30 of the Town Law, and a copy thereof shall also be mailed or delivered to the news media for public information purposes.