Town of Newington, CT
Hartford County
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Table of Contents
Table of Contents
[Adopted 7-27-1993 by Ord. No. 9193-7; amended 11-26-1996 by Ord. No. 9597-4 (§§ 2-26 to 2-31 of the 1974 Code)]
Pursuant to Article VI, § C-612 of the Charter of the Town of Newington, the Town Council hereby establishes an Employee Insurance and Pension Benefits Committee consisting of nine members and two alternate members.
The Employee Insurance and Pension Benefits Committee (sometimes hereinafter called “EIPBC”) shall consist of five members specializing in health, life or disability claims, or employee benefit underwriters, employee benefit consultants, agents, brokers, marketing representatives or pension plan administrators, two Councilors who shall not be members of the same political party, and two members of the Board of Education who shall not be members of the same political party. There shall be two alternate members of the Employee Insurance and Pension Benefits Committee. The Town Manager and the Superintendent of Schools shall be ex officio members of said Committee without vote. The Town's Director of Finance and the School Department's Business Manager shall serve as staff support without vote.
The Chairperson of the Employee Insurance and Pension Benefits Committee shall be the Council member of that political party which holds the majority of the Town Council.
The terms of the Council members and the Board of Education members shall be concurrent with their terms as members of the Town Council and the Board of Education, respectively. Three professional members of the Committee shall have terms which expire on November 30 in an odd-numbered year. Two professional members and the two alternates shall have terms which expire on November 30 in an even-numbered year. All appointments shall be for a period of two years.
[1]
Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. III).
It shall be the function of the Employee Insurance and Pension Benefits Committee:
A. 
To determine the needs and develop specifications for the employee insurance and pension benefits program.
B. 
To invite at least four agents or four direct-writing companies, or a combination of agents and direct-writing companies, to submit qualifications for the purpose of becoming the employee insurance and pension benefits agent of record for the Town of Newington.
(1) 
Such invitation shall be issued at least 120 days prior to the expiration of existing insurance coverage.
(2) 
Such qualifications to be established by the Employee Insurance and Pension Benefits Committee.
(3) 
The Employee Insurance and Pension Benefits Committee shall interview such EIPBC agents or direct-writing companies and shall, based on a majority vote of the Employee Insurance and Pension Benefits Committee, select an agent and/or a direct-writing company and recommend same to the Town Council for appointment.
(4) 
The appointment by the Town Council of the agent of record or consultant shall be for a period of six years.
(5) 
The Employee Insurance and Pension Benefits Committee shall review the performance of the agent of record or consultant not less than annually.
C. 
To recommend to the Town Council the termination of the EIPBC agent of record or consultant if, in the opinion of the majority of the Committee, the agent of record or consultant fails to perform the functions as outlined in § 8-37. Upon termination of such EIPBC agent of record or consultant by the Town Council, a new agent of record or consultant shall be appointed pursuant to § 8-36B.
D. 
To review all submitted insurance proposals.
(1) 
Approval of the proposals to be recommended to the Town Council shall be by a majority vote of the Employee Insurance and Pension Benefits Committee.
(2) 
Upon approval, the proposed insurance program shall be submitted to the Town Council for acceptance.
(3) 
Subject to bargaining unit negotiations, the Committee shall arrange for the purchase of the insurance through the agent of record or consultant following acceptance of the proposed insurance by the Town Council.
E. 
To periodically review employee insurance benefit coverages, loss data, other pertinent information, and make recommendations to the Town Manager and the Town Council with respect to the insurance program.
An employee insurance and pension benefits agent of record or consultant for the Town of Newington shall be appointed by the Town Council. Said agent shall be responsible to the Town Council designee, i.e., the Employee Insurance and Pension Benefits Committee. It shall be a function of the EIPBC agent of record or consultant:
A. 
To solicit and negotiate with at least four insurance companies a program to provide the specific insurance coverages for the Town of Newington, upon appointment and based upon specifications prepared by the Employee Insurance and Pension Benefits Committee.
(1) 
The coverages for health, life, disability and dental shall be considered individual units to be proposed by each insurance.
(2) 
All other coverages may be proposed separately.
B. 
To periodically review Town employee insurance and pension benefit coverages and loss data and make recommendations to the Town Manager and the Employee Insurance and Pension Benefits Committee with respect to the need for ancillary insurance services, additional insurance coverages and modifications, updating or upgrading of existing coverages.