[HISTORY: Adopted by the Governing Body of the Borough of Allendale 12-28-1967 as Ch. 15 of the 1967 Code. Amendments noted where applicable.]
Pursuant to the provisions of N.J.S.A. 40A:5-17, all claims shall be submitted for the furnishing of supplies or rendering of services in writing, under oath or certification in lieu of oath, upon voucher forms provided by the Governing Body for that purpose. The said voucher form shall include a detailed statement of the goods furnished or services rendered as to dates, quantities, if appropriate, or scope of the services, and if sufficient spare is not provided on said voucher form, shall be continued in rider attached thereto and signed by the claimant.
The said voucher form shall be certified by the department chief, his assistant or the employee having personal knowledge employed by the borough, under whose department the furnishing of said goods or services were required and evidenced by his signature upon said voucher, which certification shall state that the said goods or services were actually received by or furnished to the municipality in accordance with the claim therein presented.
A further certification shall appear upon the said voucher by the Borough Clerk or another municipal employee designated by resolution to so act, and evidenced by the signature of said person that the receiving slips, or other documentation supporting said claim, has been examined and corroborates the voucher, and that funds have been appropriated and an unexpended balance therefrom is available for payment thereof.
All such vouchers shall be reviewed by a member of the Governing Body, who shall be either the Chairman of the Finance Committee, or his assistant, or the chairman of the committee under whose jurisdiction the claim for materials or services fall, or by his assistant, and shall be either approved or disapproved by the signature appearing on said voucher by said person. In the event of disapproval, a notation shall be made on a separate writing and attached to said voucher, stating the reason or reasons for such disapproval.
The said vouchers shall be presented to the Governing Body by the Borough Clerk at any regular meeting next succeeding five days (excluding Saturdays, Sundays or holidays) of receipt of the voucher from the claimant. In the event that any such voucher has been disapproved as aforesaid, the reasons therefor shall be stated in the record and the Governing Body shall thereupon approve or disapprove, by resolution, of all vouchers before it. In the event that said Governing Body shall disapprove of any such claim as presented by voucher, the claimant shall be notified thereof by the Borough Clerk by certified mail within five days thereafter. A public hearing shall be afforded any claimant whose voucher has been so disapproved by action of the Governing Body, and no suit shall lay against the borough until the claimant has exhausted his remedies as herein provided.
This chapter shall take effect after adoption and publication as provided by law as of the first day of January 1962.