Pursuant to the provisions of N.J.S.A. 40A:5-17, all claims shall be
submitted for the furnishing of supplies or rendering of services in writing,
under oath or certification in lieu of oath, upon voucher forms provided by
the Governing Body for that purpose. The said voucher form shall include a
detailed statement of the goods furnished or services rendered as to dates,
quantities, if appropriate, or scope of the services, and if sufficient spare
is not provided on said voucher form, shall be continued in rider attached
thereto and signed by the claimant.
The said voucher form shall be certified by the department chief, his
assistant or the employee having personal knowledge employed by the borough,
under whose department the furnishing of said goods or services were required
and evidenced by his signature upon said voucher, which certification shall
state that the said goods or services were actually received by or furnished
to the municipality in accordance with the claim therein presented.
A further certification shall appear upon the said voucher by the Borough
Clerk or another municipal employee designated by resolution to so act, and
evidenced by the signature of said person that the receiving slips, or other
documentation supporting said claim, has been examined and corroborates the
voucher, and that funds have been appropriated and an unexpended balance therefrom
is available for payment thereof.
All such vouchers shall be reviewed by a member of the Governing Body,
who shall be either the Chairman of the Finance Committee, or his assistant,
or the chairman of the committee under whose jurisdiction the claim for materials
or services fall, or by his assistant, and shall be either approved or disapproved
by the signature appearing on said voucher by said person. In the event of
disapproval, a notation shall be made on a separate writing and attached to
said voucher, stating the reason or reasons for such disapproval.
The said vouchers shall be presented to the Governing Body by the Borough
Clerk at any regular meeting next succeeding five days (excluding Saturdays,
Sundays or holidays) of receipt of the voucher from the claimant. In the event
that any such voucher has been disapproved as aforesaid, the reasons therefor
shall be stated in the record and the Governing Body shall thereupon approve
or disapprove, by resolution, of all vouchers before it. In the event that
said Governing Body shall disapprove of any such claim as presented by voucher,
the claimant shall be notified thereof by the Borough Clerk by certified mail
within five days thereafter. A public hearing shall be afforded any claimant
whose voucher has been so disapproved by action of the Governing Body, and
no suit shall lay against the borough until the claimant has exhausted his
remedies as herein provided.
This chapter shall take effect after adoption and publication as provided
by law as of the first day of January 1962.