[HISTORY: Adopted by the Town Board of the
Town of St. Joseph as indicated in article histories. Amendments noted
where applicable.]
[Adopted 2-3-2005 by Ord. No. 2005-2]
This article is entitled the "Destruction of
Obsolete Records." The purpose of this article is to provide the Town
officers of the Town of St. Joseph with the authority to destroy certain
obsolete public records in possession of the Town of St. Joseph.
The Town Board of the Town of St. Joseph, St.
Croix County, Wisconsin, has the specific authority under § 19.21
(4), Wis. Stats., to manage and destroy obsolete public records in
the possession of the Town of St. Joseph.
The Town Board, by the article, adopted on proper
notice, with a quorum and roll call vote of the Town Board present
and voting, has authorized the powers and has established the duties
of the Town officers of the Town of St. Joseph to manage and destroy
obsolete public records in the possession of the Town of St. Joseph.
[Amended 1-11-2024 by Ord. No. 2024-02]
The Town of St. Joseph Town officers, pursuant
to § 19.21, Wis. Stats., noted in this article may destroy
the following nonutility financial records of which they are the legal
custodians and which are considered obsolete not less than seven years
after payment or receipt of any sum involved in the particular transaction,
unless a shorter period has been fixed by the State Public Records
Board pursuant to § 16.61(3)(e), Wis. Stats., and then after
such shorter period:
A.
Bank statements, deposit books, slips and stubs.
B.
Bonds and coupons after maturity.
C.
Cancelled checks, duplicates and check stubs.
D.
License and permit applications, stubs and duplicates.
E.
Official bonds.
F.
Payrolls and other time and employment records of
personnel employed by the Town.
G.
Receipt forms.
H.
Special assessment records.
I.
Vouchers, requisitions, purchase orders and all other
supporting documents pertaining thereto.
[Amended 1-11-2024 by Ord. No. 2024-02]
The Town of St. Joseph Town officers, pursuant
to § 19.21, Wis. Stats., may destroy the following records
of which they are legal custodians and that are considered obsolete,
but not less than seven years after the record was effective, unless
another period has been set by statute and then after such a period,
or unless a shorter period has been fixed by the State Public Records
Board pursuant to § 16.61(3)(e), Wis. Stats., and then after
such a shorter period:
A.
Assessment rolls and related records, including Board
of Review minutes.
B.
Contracts and papers relating thereto.
C.
Correspondence and communications.
D.
Financial reports other than annual financial reports.
E.
Insurance policies.
F.
Oaths of office.
G.
Reports of boards, commissions, committees and officials
duplicated in the Board minutes.
H.
Petitions.
I.
Election notices.
J.
Canceled registration cards.
Any audio recordings of a governmental meeting
of the Town may be destroyed, erased or reused no sooner than 90 days
after the minutes of the meeting have been approved and published,
if the purpose of the recording was to make minutes of the meeting.
Recordings from the proceedings of the Board of Review must be kept
for seven years.
