The following fees are hereby fixed and established
for certain services extended and materials distributed by Police
Department of the municipality:
A. Copies of reports of a noncriminal nature, except
accident reports:
(2) Each additional page: $1.
B. Accident reports shall be charged in accordance with
New Jersey State statutes.
C. Search fees, in cases where a review of a record is
desired: $3.
D. Viewing photographs of an accident scene: $3.
E. Copies of photographs:
(1) Four inches by five inches: $5.
(2) Eight inches by 10 inches: $8.
F. Photostatic copies of any other reports:
(2) Each additional page: $1.
G. Taking fingerprints of applicants for private employment
with own fingerprint card and must be a Rahway resident: $25.
[Amended 5-12-2003 by Ord. No. O-32-03; 12-13-2010 by Ord. No. O-28-10]
H. The Municipal Clerk, as the custodian of government
records for documents, may, in accordance with N.J.S.A. 47:1A-1 et
seq., appoint a deputy custodian of government records for documents
pertaining to Police Department matters.
[Added 4-8-2002 by Ord. No. O-13-02]
The viewing or reviewing of reports or of photographs
of accident reports shall be permitted and conducted at Police Headquarters
daily, Monday through Friday, from 8:00 a.m. to 4:00 p.m.
No search fee shall be charged in the event
that a report or photograph is not on file with the Police Department
nor for any report for which a formal request is made by any local,
county, state or federal law enforcement agency or by the federal
postal authorities.
[Amended 7-9-1984 by Ord. No. A-12-84; 6-15-1988 by Ord. No.
A-6-88; 5-12-2003 by Ord. No. O-32-03; 9-10-2007 by Ord. No.
O-33-07; 9-14-2009 by Ord. No. O-31-09]
The following fees are hereby fixed and established
for certain services extended and materials distributed by the Division
of Engineering:
A. Certified flood zone letter: $25.
D. Flood Elevation Certificate Search: $50.
[Amended 2-11-1991 by Ord. No. A-2-91; 5-12-2003 by Ord. No.
O-32-03; 7-12-2004 by Ord. No. O-25-04; 9-10-2007 by Ord. No.
O-33-07]
The following fees are hereby fixed and established
for certain services extended and materials distributed by the Departments
of Community Services and Building, Planning and Economic Development:
A. Certified copy of death certificate: $10.
B. Certified copy of birth certificate: $10.
C. Certified copy of marriage certificate: $10.
D. Certified copy of certificate of domestic partnership:
$10.
E. Certified copy of certificate of Civil Union: $10.
F. File a correction to Birth, Death, Marriage, Civil
Union or Domestic Partnership record: $25.
H. Zoning Ordinance, including Map: $40.
J. Flood Prevention Ordinance: $10.
K. Floodplain Ordinance: $10.
L. Subdivision Ordinance: $15.
M. Stormwater Runoff Ordinance: $8.
N. Site Plan Review Ordinance: $15.
O. Fee for individual plan sheet copies: $5 per sheet.
P. Fee for mailing documents: $5 in addition to listed
fees.
Q. Copy of Master Plan: $50.
R. Copies 24 inches by 36 inches: $5 per page.
S. Copies larger than 24 inches by 36 inches: $7.50 per
page.
T. Copy of Planning Board or Board of Adjustment tape:
$25.
[Amended 12-13-1993 by Ord. No. A-57-93; 4-8-2002 by Ord. No. O-13-02; 9-10-2007 by Ord. No. O-33-07; 11-8-2010 by Ord. No. O-23-10]
A. Generally.
(1) All documents that are deemed to be "government records"
pursuant to N.J.S.A. 47:1A-1 et seq., the Open Public Records Act,
shall be open to public search, inspection and examination, subject
to and within the limitations prescribed by law.
(2) All government records shall be carefully and conveniently
filed, kept and preserved and be and remain the sole property of the
City and shall not at any time be removed from the offices of such
department except when required for use in official business and shall
then be returned to such office without delay. Each department head
shall be responsible for enforcing the requirements of this subsection
in his or her department.
(3) Any requests for copies of government records shall
be made to the City Clerk on a form established by the City Clerk
for such purposes.
(4) A deposit shall be paid prior to filing a request
where it is estimated that the records requested will cost in excess
of $5 to reproduce. The amount of the deposit shall equal the total
estimated cost of fulfilling the request.
(5) Nothing in this section shall require the custodian
of documents or any other municipal official to examine, analyze,
tabulate, or interpret documents which are subject to production under
the New Jersey Open Public Records Act.
B. Ordinary requests for information. The statutory fee
schedule shall apply to routine requests under the Open Public Records
Act. The fees of N.J.S.A. 47:1A-5 are incorporated in this section
as such fee schedule presently exists or as such fees might appear
in future modifications or amendments of the statute. Fees for routine
copies of municipal documents, therefore, are:
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Page Size
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Fee
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Letter (8 1/2 by 11)
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$0.05
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Legal (8 1/2 by 14)
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$0.07
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C. Special service charge/special charges authorized.
(1) The City Clerk or other custodian or keeper of documents qualifying for mandatory production as government records under the Open Public Records Act shall be entitled to special service charges and/or special charges as set forth in §
199-7D.
(2) Any requester of government records which are eligible for the imposition of a special charge or special service charge under §
199-7D shall receive advance notice of the amount of fees and charges before any work is started. The City Clerk shall require prepayment of any charges over $5 before causing the work to begin.
D. Fees, special service charges and special charges.
(1) Duplication of other work beyond capability of City
in-house workforce. Whenever the in-house City workforce or available
municipal equipment is insufficient to duplicate or produce government
records in a timely fashion, the City Clerk may cause such duplication
or production to be accomplished by outside vendors such as copy centers
or producers of digital images. If the cost of such duplication or
production charged by such vendors exceeds the routine charges set
forth in N.J.S.A. 47:1A-5, the actual direct cost of same without
any additional surcharge for labor costs shall be paid.
(2) Special service charges authorized. Whenever government
records cannot be reproduced by regular copying equipment or fulfillment
of the request would involve extraordinary time and effort (for example,
where a large number of records must be recovered from storage or
substantive staff time is required to review, sort and assemble records),
charges may be imposed as follows:
(a)
The actual cost (materials and supplies but
no staff labor) of duplication or reproduction; plus
(b)
A special service charge of $50 per hour or
the actual direct cost of labor (if less) shall be imposed for each
hour of extraordinary time predicted to be utilized to respond to
the request.
(3) Electronic and digital records.
(a)
Cost of obtaining a copy of existing electronic
files to a disk or CD in the format that currently exists is $10.
For security reasons, the use of a disk or CD provided by the requestor
is prohibited.
(b)
If a request for governmental records involves
production or conversion of digital or computerized records or film
which is: in a medium not routinely used by the City; not routinely
developed or maintained by the City; or requiring a substantial amount
of manipulation or programming of information technology, the requester
shall pay fees and special fees, including: direct costs to comply
with the request, plus special charges consisting of the lesser of
the cost of technology and labor actually incurred or $25 per hour.
(c)
Copy of Council meeting: video tape, $15; audio
tape, $5.
E. Notice of requester of copyright laws.
(1) The City of Rahway may be compelled by New Jersey
law to produce or duplicate governmental records but no compliance
with these legal obligations shall be deemed to constitute a license,
sublicense or waiver of copyright laws.
(2) The City Clerk shall give the following notice to
any requester of governmental records:
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NOTICE - COPYRIGHT LAWS
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You must comply with U.S. copyright laws. These
laws may restrict your right to use, duplicate or modify the records
provided to you by the City of Rahway. You should consult your own
legal counsel on this since severe civil and criminal penalties for
violation of copyright laws are provided.
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F. Waivers for governmental or educational requester.
The Mayor, Clerk or City Council (by resolution) may waive the fees
or other charges otherwise chargeable if the requester of governmental
records is a governmental or educational entity.
A receipt shall be issued by the appropriate
municipal employee for any such moneys received by the municipality.
All moneys shall be tuned over to the Municipal Treasurer.
[Added 2-10-1992 by Ord. No. A-1-92;
amended 5-12-2003 by Ord. No. O-32-03]
Should the City receive a negotiable instrument
from a customer in payment of a bill, charge or deposit due, and such
instrument is subsequently dishonored or uncollectible for any reason,
the City shall charge the customer a handling charge of $30 per instrument.
[Added 7-11-2011 by Ord. No. O-20-2011]
Upon redemption of a tax sale certificate, the Tax Collector
shall send the certificate to the Union County Clerk for cancellation
of record. The County shall impose a charge of $30 to handle, process
and mail the cancelled certificates. The Tax Collector shall collect
the charge for each tax sale/certificate redeemed.