[HISTORY: Adopted by the Board of Commissioners
of the Township of Butler 11-1-1965 as Ch. I, Part 6, of the 1965 Code; amended in its entirety 10-5-1998 by Ord. No.
765. Subsequent amendments noted where applicable.]
All disbursements in discharge of Township indebtedness
duly incurred shall be made by checks signed by the President or Vice
President of the Board of Commissioners and the Township Treasurer
and Township Secretary.
No payment may be made unless there are sufficient
funds in the account to pay for them and no checks may be made payable
in the future.
A. All accounts payable shall be listed by the Township
Secretary and submitted monthly to the Board of Commissioners for
approval. The listing and individual invoices shall be reviewed by
the Township Manager and Finance Department Commissioner prior to
being sent to the Board of Commissioners.
B. Accounts payable must be approved by a majority of
the Board of Commissioners prior to the issuance of checks.
C. Individual invoices for capital projects and other
items not listed on the monthly bills listing may be presented for
consideration by the Butler Township Board of Commissioners at any
public meeting.
When discount or penalty on any bill payable
is allowed, bills shall be paid to take advantage of the discount
or to prevent the penalty and listed and approved with the monthly
bills report.
A. Payroll disbursements shall be made in accordance
with budget guidelines and collective bargaining agreements.
B. Payroll disbursements will be included with the monthly
bills listing following the month actually paid.
Disbursements of petty cash and replenishment
of petty cash shall be authorized by the Township Secretary and included
in the following month's bills list to be approved by the Township
Commissioners.