[HISTORY: Adopted by the Board of Alderman of the City of Derby 12-14-2000.
Amendments noted where applicable.]
A.
All purchases of, and contracts for, supplies, materials
and equipment shall be based upon competitive bids subject to the criteria
and exceptions set forth herein.
B.
The Finance Committee shall solicit sealed bids by providing
notice to prospective suppliers and by posting such notice in City Hall.
C.
Each bid shall be opened publicly at the time stated
in the notice soliciting such bid. If the amount of expenditure exceeds $5,000,
sealed bids shall be solicited by public notice, inserted at least once in
a newspaper published in New Haven County and circulated within the city for
at least five calendar days before the final date of submission for such bids.
A.
The regulations of this chapter shall not apply to purchases
of, and contracts for, supplies, material and equipment where the cost of
such purchase is below $1,000, such purchase being within the authority of
the head of the department, subject to the approval of the Mayor, the City
Clerk and the Finance Committee.
B.
The regulations of this chapter shall not apply to purchases
of, and contracts for, supplies, materials and equipment where the cost of
such purchases is greater than $1,000 and less than $5,000. In such event,
the department head is required whenever possible to obtain three written
price quotes in the open market. The department head must obtain the approval
of the Mayor, the City Clerk and the Finance Committee prior to the issuance
of purchase order for such item.
Whenever an emergency exists by reason of extraordinary conditions or
because of unusual market conditions, the Finance Committee, with the approval
of the Mayor and the City Clerk, may waive the regulations of this Chapter,
subject to the unanimous approval of the Board of Aldermen and the Board of
Apportionment and Taxation, by written consent or resolution.
