Township of Penn, PA
Westmoreland County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Board of Commissioners of the Township of Penn as indicated in article histories. Amendments noted where applicable.]
GENERAL REFERENCES
Administrative assistant — See Ch. 3.
Manager — See Ch. 28.
Residency requirements — See Ch. 46.
[Adopted 10-15-2001 by Res. No. 95]
[Amended 11-18-2013 by Ord. No. 894]
A. 
Department. The Township Manager shall be within the Department of Administration.
B. 
Position summary. The Township Manager shall be the chief executive officer of the Township and shall be responsible to the Board of Commissioners of the Township as a whole for the proper and efficient administration of the affairs of Penn Township.
C. 
Essential duties and responsibilities.
(1) 
The Township Manager shall review and supervise the actions of all Township department heads unless by statute any function of such municipal department is imposed upon some other Township officer or person.
(2) 
The Township Manager shall have the authority to suspend or otherwise discipline any employee, except police officers of the Township of Penn, who shall be disciplined in accordance with Subsection C(3) below. The Township Manager shall not have the authority (without approval of the Board of Township Commissioners) to hire, appoint or employ any positions, including but not limited to the Township Secretary, Solicitor, or Engineer, or any other position specifically reserved to the Commissioners under the First Class Township Code of the Commonwealth of Pennsylvania or any amendments thereto.
(3) 
Further, provided that all police officers shall be hired, suspended or discharged in accordance with the laws of the Commonwealth of Pennsylvania. The Board of Commissioners of the Township of Penn hereby reserves to itself and does not delegate to the Township Manager the right to hire, suspend, or discharge any police officer of the Township of Penn. There is specifically reserved to the Chief of Police of the Township of Penn the right to suspend or discipline or recommend discharge of any police officer of the Township of Penn pursuant to the provisions of the Township civil service regulations and the civil service provisions of the First Class Township Code, 53 P.S. § 55625 et seq. (or any amendments thereto). The Township Manager shall report at the next regular meeting thereafter to the Board of Commissioners of Penn Township any action taken by authority of this section.
(4) 
Neither the Board of Commissioners nor its members shall dictate or attempt to influence or dictate the hiring or discipline of any person from municipal employment by the Township Manager. Other than for the purposes of inquiry, the Board of Commissioners or any of its members or committees or their members shall deal with the administrative service of the Township solely through the Township Manager, and neither the Board of Commissioners nor any of its members shall give orders, publicly or privately, to any subordinate of the Township Manager.
(5) 
The Township Manager shall refrain from any attempt to influence decisions of a legislative or quasi-judicial nature, such as but not limited to zoning changes, consideration of subdivision or development plans, purchase of open space or parklands. The Township Manager shall also refrain from actively engaging in federal, state, county, or municipal politics.
(6) 
The Township Manager shall prepare and submit to the Board of Commissioners before the first day of October of each year, or any such alternate date as the Board or Commissioners shall determine, a budget for the next fiscal year and an explanatory budget message. In preparing the budget, the Manager or an officer designated by the Manager shall obtain from the head of each department support data as requested. The Township Manager shall review such estimates and may revise them before submitting the budget to the Board of Commissioners.
(7) 
The Township Manager shall be responsible for the administration of the budget after its adoption by the Board of Commissioners of the Township of Penn.
(8) 
The Township Manager shall, with the advice of the Director of Finance, and in conjunction with the preparation of the yearly budget, develop long-range fiscal plans for the municipality, such plans to be presented annually to the Board of Commissioners for its review and consideration.
(9) 
The Township Manager shall attend all public meetings of the Board of Commissioners, and such other meetings as directed, with the right to take part in the discussion, and shall receive notice of all special meetings of the Board of Commissioners.
(10) 
The Township Manager shall prepare the agenda for each meeting of the Board of Commissioners and supply facts pertinent thereto.
(11) 
The Township Manager shall keep the Board of Commissioners informed as to the conduct of Township affairs; supply periodic reports of the condition of the Township's finances and such other reports as the Board of Commissioner's request; and make such recommendation to the Board of Commissioners as deemed necessary.
(12) 
The Township Manager shall submit to the Board of Commissioners as soon as possible after the close of the fiscal year a complete report on the financial and administrative activities of the Township for the preceding year.
(13) 
The Township Manager shall see that the provisions of all franchises, leases, permits, contracts, bonds, and privileges granted by the Township of Penn are observed.
(14) 
The Township Manager may employ, by and with the approval of the Board of Commissioners, experts and consultants to perform work and to advise in connection with any of the functions of the Township which are within the Township Manager's duties.
(15) 
The Township Manager shall attend to the awarding of contracts in due form of law and shall supervise the performance and faithful execution of the same except insofar as such duties are expressly imposed upon some other Township officer by statute.
(16) 
The Township Manager shall be the Purchasing Officer of the Township of Penn and shall purchase, in accordance with the provisions of the First Class Township Code of the Commonwealth of Pennsylvania or any amendments thereto, all supplies and equipment for the various agencies, boards, departments and other offices of Penn Township. An accurate record of all purchases will be made and shall, from time to time or when directed by the Board of Commissioners, be submitted to them in written form. The Township Manager shall also issue rules and regulations, subject to the approval of the Board of Commissioners, governing the requisition and purchasing of all municipal supplies and equipment.
(17) 
The Township Manager shall prepare and keep current inventory showing all real and personal property of the Township and its location and shall be responsible for the care and custody of all such property, including equipment, buildings, parks and all other Township property, except insofar as such duties are expressly imposed upon some other Township officer by statute.
(18) 
The Township Manager shall cause to be kept a complete set of maps and plats showing the location of all Township utilities and other municipal properties, all streets and other public places and all lots or parcels of land subdivided according to law.
(19) 
The Township Manager shall be responsible for administrating all aspects of business relating to risk management (including determining adequacy of various insurance coverages and review of certificates of insurance) and employee safety (which may include but not limited to employee safety training, committees, accident investigations, etc.).
(20) 
Complaints concerning municipal services or personnel that are unable to be resolved by the appropriate department director shall be referred to the Township Manager. Upon receipt of such complaint, the Township Manager or a designated officer shall investigate and dispose of such complaint, and the Township Manager shall report thereon to the Board of Commissioners, except insofar as some other proceeding for the disposition of the complaint is expressly provided by statute.
(21) 
The Township Manager will search for and make recommendations for grants, both government and private, that will enhance the infrastructure, services, recreation, and cultural value of the residents of the Township of Penn.
(22) 
The Township Manger and appropriate staff members will design, develop, and implement a marketing program to present to residential developers, commercial and industrial business, that may be interested in expanding or relocating, highlighting the Township of Penn and the opportunities which the Township can provide.
(23) 
The Township Manager shall develop a five-year plan and long-range plan pertaining to all issues of municipal government; both plans shall be reviewed, updated, and approved annually by the Board of Commissioners. Said plans shall contain specific goals and objectives and time tables linked to those items.
(24) 
The Township Manager may be appointed as the Township Secretary and perform duties as described in Article IX of the First Class Township Code of the Commonwealth of Pennsylvania or any amendments thereto. If the Township Manager is appointed as the Township Secretary, the Board of Commissioners of the Township of Penn shall establish said compensation by a separate resolution adopted at a duly scheduled Township meeting.
(25) 
In the event the Board of Commissioners desires to hire a new employee(s) (except a police officer), the Board shall notify the Township Manager of its decision to hire. The Township Manager shall review and process all applications for employment. The Township Manager shall then forward a list of five qualified applicants or a lesser number if so directed by the Board of Commissioners. The Board shall then hire such employee(s) from the list forwarded to them.
D. 
Qualifications.
(1) 
Education and experience.
(a) 
Preference given to a candidate possessing a bachelor's degree in public policy or a related field with at least five years' experience in municipal management; or
(b) 
A bachelor's degree and at least 10 years' experience in municipal government, five of which shall have been in municipal management; or
(c) 
Any equivalent combination of education and experience.
(2) 
Necessary knowledge, skills, and abilities.
(a) 
The Township Manager must pass a criminal background investigation and must be able to be bonded in an amount as set forth in Chapter 28 (Manager), § 28-4 (Bond of Manager), of the Code of the Township of Penn.
(b) 
Skill in the operation of personal computers, including word processing, spreadsheet and database software, motor vehicle, calculator, phone, copy and fax machines.
(c) 
Ability to establish and maintain effective working relationships with employees, other government officials, and the public; ability to communicate effectively orally and in writing; ability to read and analyze financial reports, land surveys, maps, and construction plans; ability to prepare and analyze comprehensive technical reports and data.
(d) 
Thorough and extensive knowledge of municipal government business practices, including the Pennsylvania Municipalities Planning Code and the First Class Township Code of the Commonwealth of Pennsylvania provisions; knowledge and skills relating to personnel management; working knowledge of personal computers.
E. 
Physical demands.
(1) 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
(2) 
Work is performed about 70% in the office and 30% out of the office in attendance at various meeting and inspection of various land developments and construction sites. Hand-eye coordination is necessary to operate computers and various pieces of office equipment.
(3) 
While performing the duties of this job, the employee is frequently required to talk or listen; sit; use hands to finger, handle, feel or operate objects, equipment, or controls; reach with hands and arms. The employee must have a valid driver's license and a safe driving record. The employee must occasionally lift and/or move up to 35 pounds. Specific vision abilities required include close vision, distance vision, peripheral vision, depth perceptions, and the ability to adjust focus.
F. 
Work environment.
(1) 
The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
(2) 
The work environment is generally an office environment in a moderately quiet setting. Occasional trips to banking or other governmental offices and inspection of land development or building projects are required.
(3) 
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
(4) 
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
[1]
Editor's Note: See also Ch. 28, Manager.
[Amended 11-18-2013 by Ord. No. 894]
A. 
Department. The Administrative Assistant to the Township Manager is within the Department of Administration.
B. 
Position summary. The Administrative Assistant reports directly to and works in close association with the Township Manager. The Administrative Assistant will assist or, in the absence of the Township Manager, be responsible for all functions of the Manager's position as more fully described in the Township Manager's job description.
C. 
Essential duties and responsibilities. As directed by or in the absence of the Township Manager, the Administrative Assistant shall:
(1) 
Supervise all Township departments and employees unless by statute any function of such municipal department is imposed upon some other Township officer or person dictates otherwise.
(2) 
Review, process, and prioritize all employment applications except police.
(3) 
Review and process all employee payroll functions and develop and maintain confidential employee personnel files.
(4) 
Recommend discipline, suspension, and discharge except regarding the police.
(5) 
Prepare and submit an annual budget, plus supplemental summary reports as may be needed throughout the year.
(6) 
Be responsible for the administration of the budget by department.
D. 
Qualifications.
(1) 
Education and experience.
(a) 
A bachelor's degree in business administration or a related field with at least five years' experience in executive and administrative functions; or
(b) 
A minimum of eight years' experience with township administration and executive functions; or
(c) 
Any equivalent combination of education and experience.
(2) 
Necessary knowledge, skills, and abilities.
(a) 
The Administrative Assistant to the Township Manager must pass a criminal background investigation and must be able to be bonded in an amount equal to that of the Township Manager.
(b) 
Thorough and extensive knowledge of municipal government business practices, including the Pennsylvania Municipalities Planning Code and the First Class Township Code of the Commonwealth of Pennsylvania provisions; knowledge and skills relating to personnel management; working knowledge of personal computers.
(c) 
Skill in the operation of personal computers, including word processing, spreadsheet and database software, motor vehicle, calculator, phone, copy and fax machines.
(d) 
Ability to establish and maintain effective working relationships with employees, other government officials, and the public; ability to communicate effectively orally and in writing; ability to read and analyze financial reports, land surveys, maps, and construction plans; ability to prepare and analyze comprehensive technical reports and data.
E. 
Physical demands.
(1) 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
(2) 
Work is performed about 80% in the office and 20% out of the office in attendance at various meeting and inspection of various land developments and construction sites. Hand-eye coordination is necessary to operate computers and various pieces of office equipment.
(3) 
While performing the duties of this job, the employee is frequently required to talk or listen; sit; use hands to finger, handle, feel or operate objects, equipment, or controls; reach with hands and arms. The employee must have a valid driver's license and a safe driving record. The employee must occasionally lift and/or move up to 35 pounds. Specific vision abilities required include close vision, distance vision, peripheral vision, depth perceptions, and the ability to adjust focus.
F. 
Work environment.
(1) 
The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
(2) 
The work environment is generally an office environment in a moderately quiet setting. Occasional trips to banking or other governmental offices and infrequent inspection of land development or building projects are required.
(3) 
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
(4) 
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
[1]
Editor's Note: See also Ch. 3, Administrative Assistant.
[Amended 11-18-2013 by Ord. No. 894; 12-21-2015 by Ord. No. 907]
A. 
Department. The Finance Director is within the Department of Administration.
B. 
Summary and purpose.
(1) 
Position summary. Performs a variety of routine and complex administrative tasks in assisting the Township Manager with the financial, accounting, budget management, investment management, debts management, grants management, and Treasurer duties of Township business. The Finance Director reports to and works under the general supervision of the Township Manager.
(2) 
Position purpose. The Finance Director works to enhance and promote the professional management of Township financial resources by identifying, developing and advancing fiscal strategies, policies, and practices for the public benefit.
C. 
Essential duties and responsibilities.
(1) 
Prepare vouchers and daily deposits and assign appropriate budget account numbers to each.
(2) 
Perform payroll preparation, including maintenance of payroll software and employee updates; furnishing of quarterly and year-end payroll and/or tax reports to various governmental entities and/or subcontractors as well as annual summary of compensation for all Township employees.
(3) 
Post accounts payable vouchers and prepare the monthly billing sheet for final review and approval by the Board of Commissioners.
(4) 
Change and/or update the general ledger chart of accounts and fixed asset records as may be required annually for preparation of the budget.
(5) 
Analyze preliminary trial balances, prepare journal entries, and post month-ending closing entries.
(6) 
Prepare monthly financial statements of all funds maintained by the Township and prepare the monthly Treasurer's report.
(7) 
Reconcile all Township bank statements and resolve any discrepancies with the appropriate banking institution.
(8) 
Complete year-end closing of all of the Township's financial reports; submit year-end payroll records to subcontractors for year-end closure as needed.
(9) 
Use personal computer with financial management software and create spreadsheets to compile accounting and budget information and schedules to enhance management's ability to produce more timely and accurate budgets and financial reports.
(10) 
See that all money owed Penn Township is promptly paid and that proper proceedings are taken for the security or collection of all Township claims except insofar as such duties are expressly imposed upon some other Township officer by statute or ordinance, whether heretofore or hereafter passed.
(11) 
Pursue collection of delinquent accounts; prepare and mail final notices, establish and monitor payment schedules and conduct taxpayer account research.
(12) 
Search tax and court records in the process of issuing municipal "no lien" letters; prepare and maintain an accounting of all such issuings.
(13) 
Assist the Township Manager with compilation of financial records and forecasts for budget preparation, annual budget narrative report and with long-range fiscal plans for the municipality and special projects, as may be requested by the Manager.
(14) 
Coordinate and attend quarterly Police Pension Advisory Board meetings.
(15) 
Work with pension consultant to prepare and submit required reports to the state on an annual basis.
(16) 
Work with actuary to prepare biannual actuarial report of the Police Pension Fund and the Other Post-Employment Benefits (OPEB) Trust as needed.
(17) 
Complete various benefit forms for employees as needed and update and maintain current records of the same.
(18) 
Prepare records and work closely with the auditors for completion of the annual audits required by DCED, PennDOT, and Auditor General's office.
(19) 
Assist Township entities with preparation of financial reports and annual budget preparation.
(20) 
Make all reasonable efforts to identify cost savings and recommend changes to contracts or agreements that result in savings for the Township.
(21) 
Prepare and post relevant financial documents to the web.
(22) 
Attend the monthly Commissioner regular and caucus meetings.
(23) 
Complete monthly and an annual report of activities and accomplishments.
D. 
Qualifications.
(1) 
Education and experience.
(a) 
Graduate from a four-year college or university with a bachelor's degree in accounting or business administration or a related field with at least 12 credit hours in accounting coursework and two years of progressively responsible governmental accounting or finance experience;
(b) 
At least 10 years' experience in municipal administration, including written documentation and verification showing proficiency in Subsection C(1) through C(23) as set forth above; or
(c) 
Any equivalent combination of education and experience.
(2) 
Necessary knowledge, skills, and abilities.
(a) 
Working knowledge of computers, financial software and electronic data processing; working knowledge of governmental accounting principles and practices; working knowledge of computer financial applications; working knowledge of payroll and accounts payable functions.
(b) 
Good written and oral communication and interpersonal skills; computational skills, manually and with a calculator; problem solving skills; able to resolve discrepancies.
(c) 
Ability to establish and maintain effective working relations with employees, vendors, and others.
(d) 
The Finance Director must pass a criminal background investigation and must be able to be bonded in an amount equal to that of the Township Manager.
E. 
Equipment used. Personal computer, including spreadsheet software and printer; adding machine; copy machine; fax machine; calculator; and telephone.
F. 
Physical demands.
(1) 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
(2) 
While performing the duties of this job, the employee is frequently required to talk or listen and sit for extended periods of time. The employee is occasionally required to walk and drive, and must possess a valid driver's license and have a safe driving record. The employee will have to use hands to finger, handle, or feel objects, equipment, and reach with hands and arms.
(3) 
The employee must occasionally lift and/or move up to 35 pounds. Specific vision abilities required by the job include close vision and the ability to adjust focus.
G. 
Work environment.
(1) 
The work environment characteristics described here are representative of those the employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
(2) 
The work environment is generally an office environment in a moderately quiet setting; occasional trips to banking or other governmental offices are required.
(3) 
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
(4) 
The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
[Amended 8-18-2014 by Ord. No. 900]
A. 
Department. The Public Works Director is within the Department of Public Works.
B. 
Position summary and purpose. This position is responsible to oversee the combination of physical assets, management practices, and personnel necessary for Penn Township to provide and sustain structures and services essential to the welfare and quality of life for its citizens. This position performs administrative and technical work in the administration, planning, coordination, and supervision of the activities of the Public Works Department. Responsible to manage people, finances, and other necessary resources to meet existing needs and to plan for the future of the Township in regards to the infrastructure and land use. Develop and implement a program that plans for the future based on available resources to ensure a successful Public Works Department with a focus on sustainability. Recommends long-range planning for the betterment of the Township policies, procedures, efficiency and greening in Public Works matters. The Public Works Director reports directly to and works under the general supervision of the Township Manager, and provides daily direction and supervision of the Public Works Foreman and public works staff.
C. 
Essential duties and responsibilities.
(1) 
In conjunction with the Public Works Foreman, prepares daily work crew and equipment assignments for all routine or emergency or improvement projects for all Township-owned roads, bridges, drainage systems, infrastructure, facilities, buildings and parks.
(2) 
Supervises, evaluates, and directs the Township road crew employees and equipment to meet the needs as identified in Subsection C(1) immediately above.
(3) 
Maintains detailed equipment, physical property, and material inventory as may be needed for project management and equipment maintenance, purchase or leasing.
(4) 
Orders and maintains an inventory of any parts, supplies, or materials utilized by the Public Works Department.
(5) 
Meets with Township residents, property owners, contractors working within the Township, Township Engineers, and utility representatives as needed to coordinate all work within any Township right-of-way or on any Township property.
(6) 
Preparation of an annual department budget, including detailed recommendations for capital project and equipment procurement.
(7) 
With Township Manager, assists in the preparation of a long-range budget, capital improvements plan.
(8) 
Works with and maintains necessary IT to carry out duties above and manages the Township's Geographic Information System, Pavement Management System, Retroreflectivity Sign Plan and other physical asset inventories.
(9) 
Recommends and implements sustainability and green practices into public works projects and facility maintenance.
(10) 
Recommends and implements a comprehensive risk management plan for the Public Works Department.
(11) 
Works with the Board of Commissioners in implementing long-range master site plans of park facilities.
D. 
Qualifications.
(1) 
Education and experience.
(a) 
Graduation from a four-year college or university with a Bachelor's Degree in civil engineering, or related public works discipline.
(b) 
Requires at least eight years of progressive experience in a leadership position in the various disciplines of public works including road, utility design/project management/construction/public works/parks management/fleet management.
(c) 
Preference given for heavy equipment operating, paving, building and construction field experience.
(d) 
Active membership in the American Public Works Association and a track record of continued professional development desired.
(e) 
Any equivalent combination of education, management experience and field experience.
(2) 
Necessary knowledge, skills and abilities.
(a) 
Considerable knowledge of civil engineering principles, practices and methods as applicable to a municipal setting, especially road maintenance; knowledge of applicable Township codes, ordinances, and policies affecting the Public Works Department.
(b) 
Strong management, supervisory, and interpersonal skills, effective written and verbal skills, excellent IT skills and proven leadership ability, required public administration, or a closely related field with two years' field experience related to public works supervision or inspection.
(c) 
The ability to direct others in the safe and efficient use of public works facilities, equipment and tools.
(d) 
Knowledge of sustainable best practices for road maintenance, road/street evaluations for maintenance (repair vs. replacement), stormwater maintenance, land use management, landscape architecture and playground safety guidelines and standards.
(e) 
Ability to communicate effectively both orally and in writing with employees, engineers, consultants, other governmental agencies, and the general public; ability to conduct necessary engineering project research and compile comprehensive reports and/or job estimates.
(f) 
Knowledge of the Commonwealth of Pennsylvania and the Pennsylvania Turnpike Commission and Central Westmoreland Council of Governments joint purchasing opportunities and procedures.
(g) 
Must possess a valid driver's license and have a safe driving record.
(3) 
Equipment used. Personal computer, including word processing, network server, GIS, spreadsheet, and database; motor vehicle; phone; radio; calculator; fax and copy machine, hand-held GPS survey instruments, level, and transit, distance measuring computer.
E. 
Physical demands.
(1) 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
(2) 
Work is performed about 60% in the office and 40% out of doors in the inspection of various public works projects and routine work. Hand-eye coordination is necessary to operate computers and various pieces of office equipment.
(3) 
While performing the duties of this job, the employee is frequently required to talk or listen; sit; use hands to finger, handle, feel or operate objects, equipment, or controls; reach with hands and arms; walk over uneven difficult construction site terrain; climb ladders and/or scaffolding at construction sites. The employee must have a valid driver's license and a safe driving record. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision, distance vision, peripheral vision, depth perceptions, and the ability to adjust focus.
F. 
Work environment.
(1) 
The work environment characteristics described here are representative of those the employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
(2) 
While performing the duties of this job, the employee often works in outside weather conditions, and will be exposed to wet and/or humid conditions, frigid or hot temperatures, airborne particles, and extremely noisy environments. The employee may have to inspect subterrain or elevated construction locations.
(3) 
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
(4) 
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
G. 
Key measures.
(1) 
Ensure the effective utilization of the asset management program.
(2) 
Provide management and supervision of foreman and crew leaders.
(3) 
Meet or exceed federal and state requirements.
(4) 
Strives for excellence in safety for the motoring public.
(5) 
Establish annual goals for the Department by December of each year.
(6) 
Provide monthly feedback and an annual evaluation of performance of all staff.
(7) 
Monitor budget and provide explanation for variances of plus or minus 5%.
(8) 
Develop and educate Public Works personnel on Township policy on a continuous basis.
(9) 
Present to the Township Manager a monthly report of the preceding month's activities and accomplishments with an orientation toward outcomes and impacts.
(10) 
Develop a five-year plan incorporating all areas of responsibility by October and update annually.
(11) 
Develop an operational plan to incorporate all areas of responsibility by October and update annually.
(12) 
Work closely with other public utilities in coordinating paving and road repairs.
(13) 
Monitor fleet management program to ensure all vehicles meet state and federal transportation regulations and provide repair/buy analysis to appropriate staff prior to budget deadlines.
(14) 
Review operating procedures to ensure optimization.
(15) 
Work with appropriate staff to develop all preventative maintenance programs for buildings by December and update annually thereafter.
(16) 
Develop a maintenance program for grounds and traffic signals by December and update annually thereafter.
H. 
Other duties of the job.
(1) 
Complete annual reports.
(2) 
Attend the monthly Commissioners regular and caucus meetings.
(3) 
Attend staff meetings.
(4) 
Approve all Public Works purchases over the amount set by Township policy.
(5) 
Participate in the Township Safety Committee.
(6) 
Assist in hiring employees.
(7) 
Attends, as needed, the Penn Township Sewer Authority, Western Westmoreland Municipal Authority, Penn Trafford Area Recreation Commission, Penn Township Rec Board meetings as needed.
(8) 
Interact with agencies such as PennDOT, Turnpike, local governments, etc.
(9) 
Perform other duties as assigned or required.
A. 
Department. The Director of Community Development and Chief Code Enforcement/Zoning Officer is within the Department of Community Development.
B. 
Position summary.
(1) 
This position performs administrative, professional, and technical work in the supervision and coordination of land development and community planning for the Township. The Director of Community Development reports to and receives broad policy guidance and direction from the Township Manager or Administrative Assistant.
(2) 
Additionally, this position is the Chief Code Enforcement Officer and Chief Zoning Officer, both in accordance with provisions set forth in the First Class Township Code and the Pennsylvania Municipalities Planning Code; this position is the primary sewage enforcement officer in accordance with Act 537 (The Sewage Facilities Act); this position is a host landfill inspector as certified by the Pennsylvania DER and in accordance with provisions of the Act 101; this position is a building official in accordance with various provisions of the BOCA Building Code.
C. 
Essential duties and responsibilities.
(1) 
Coordinate community development operations to assist developers with either broad and/or specific development projects; plan and organize workloads and staff assignments; motivate and evaluate assigned staff; review progress and direct changes as needed.
(2) 
Interface with the Township Engineer and other professionals in coordinating the administration of the Township Zoning, Subdivision, and Land Development Codes.
(3) 
Coordinate code enforcement/planning activities with other agencies.
(4) 
Administer and enforce the Township Zoning, Subdivision, and Land Development Codes, in addition to Township development programs, either directly or through subordinates.
(5) 
Provide leadership and direction in the development of short- and long-range plans and projects; gather, interpret, and prepare data for studies, reports, and recommendations; coordinate Department activities with other departments and agencies as required.
(6) 
Provide technical and staff review assistance to the Board of Commissioners, Planning Commission, Zoning Hearing Board, and Building and Fire Code Appeals and Advisory Board as required.
(7) 
Evaluate land use proposals to ensure compliance with applicable Township codes and monitor compliance with state or federal laws, codes, and regulations.
(8) 
Oversee the permitting and inspection functions of the Department, including but not limited to applications, fee assessment and collection, plan review, building and related permitting issuance and inspections, occupancy inspections, landfill inspections, and on-site sewage permitting and inspections.
(9) 
Ensure the maintenance of accurate and complete records of the Department activities and of records relating to licenses, permits, maps, prints, and other relevant documents relating to Township planning and development programs and projects.
(10) 
Make presentations to the Board of Commissioners and/or Planning Commission and/or Zoning Hearing Board or other board, commission, or committee as may be required.
(11) 
Provide assistance to the Township Manager or Administrative Assistant as may be required by either the Township Manger or Administrative Assistant.
(12) 
Prepare and administer an annual capital and operating budget.
(13) 
Oversee the development and maintenance of a database of information for planning and community development purposes.
(14) 
Perform annual work evaluations of the employees within the Community Development Department.
D. 
Qualifications.
(1) 
Education and experience.
(a) 
Certification as a sewage enforcement officer in accordance with provisions of Act 537 and a host landfill inspector as certified by the Pennsylvania DER in accordance with provisions of Act 101; and:
(b) 
Master's degree in planning, public administration, or a closely related field with at least three years' experience in community development; or
(c) 
Certification as a planner by the American Institute of Certified Planners and minimum of eight years' experience as a Planning Director or Community Development Director, plus certifications as noted in Subsection B(2) of the position summary above.
(d) 
Any equivalent combination of education and experience.
(2) 
Necessary knowledge, skills, and abilities.
(a) 
Thorough knowledge of zoning laws, comprehensive plans, and the Municipalities Planning Code, including their formation, process of adoption, and enforcement; extensive knowledge of planning techniques, programs, and processes; working knowledge of personal computers and geographic information system applications.
(b) 
Skill in the operation of personal computers, including word processing, spreadsheet and database software, motor vehicle, calculator, phone, copy and fax machines.
(c) 
Ability to establish and maintain effective working relationships with employees, developers, and the public; ability to communicate effectively orally and in writing; ability to read and analyze land surveys, maps, and construction plans; ability to prepare and analyze comprehensive technical reports and data.
E. 
Physical demands.
(1) 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
(2) 
Work is performed about 50% in the office and 50% out of doors in the inspection of various land developments and construction sites. Hand-eye coordination is necessary to operate computers and various pieces of office equipment.
(3) 
While performing the duties of this job, the employee is frequently required to talk or listen; sit; use hands to finger, handle, feel or operate objects, equipment, or controls; reach with hands and arms; walk over uneven difficult construction site terrain; climb ladders and/or scaffolding at construction sites. The employee must have a valid driver's license and a safe driving record. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision, distance vision, peripheral vision, depth perceptions, and the ability to adjust focus.
F. 
Work environment.
(1) 
The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
(2) 
While performing the duties of this job, the employee occasionally works in outside weather conditions, and is occasionally exposed to wet and/or humid conditions, frigid or hot temperatures, airborne particles, and extremely noisy environments. The employee may have to inspect subterrain or elevated construction locations.
(3) 
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
(4) 
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
A. 
Department. The Chief Building Inspector and Deputy Zoning Officer is within the Department of Community Development.
B. 
Position summary. This position performs administrative and technical work in the administration and enforcement of the Subdivision and Land Development and Zoning Codes. The Chief Building Inspector and Deputy Zoning Officer works subject to the general supervisory authority of the Township Manager and under the general supervision of the Community Development Director.
C. 
Essential duties and responsibilities.
(1) 
Review site and building plans for compliance with Township codes.
(2) 
Conduct investigations of properties or developments for compliance with Township codes. Prepare investigation and inspections reports and provide required documentation.
(3) 
Issue zoning, building construction, and other approvals and permits as authorized by the Township Code.
(4) 
Discuss Township Code requirements with developers, contractors, architects, engineers, or the public.
(5) 
Issue warnings, notices of violation, enforcement notices, or stop-work orders for Code violations.
(6) 
Prepare cases for enforcement actions and testify at hearings.
(7) 
Calculate fees and penalties.
(8) 
Do research and prepare draft studies in relation to long-range plans, community development programs, and land development regulations.
(9) 
Draft staff reports to the Zoning Hearing Board and Building and Fire Codes Appeals and Advisory Board.
(10) 
Prepare and present the Township position on matters before the Zoning Hearing Board.
(11) 
Assist the Director of Community Development in the administration of land use regulations.
(12) 
Coordinate activities with other Township personnel.
D. 
Qualifications.
(1) 
Education and experience.
(a) 
Graduate from a four-year college or university with a bachelor's degree in engineering, construction technology, architecture, or a closely related field; or
(b) 
Current valid certifications by BOCA in not less than the one- and two-family dwelling building inspector, mechanical inspector, plumbing inspector, electrical inspector, and dwelling combination inspector, plus BOCA plans examiner and five years' experience in the inspection field.
(c) 
Any equivalent combination of education and experience.
(2) 
Necessary knowledge, skills, and abilities.
(a) 
Considerable knowledge of the principles, practices, purposes, scope, and techniques of community planning; considerable knowledge of building design and construction; basic knowledge of the design and construction of sewers, streets, and utilities.
(b) 
Skill in the operation of a personal computer, including word processing and spreadsheets software; motor vehicle; calculator; phone; copy and fax machines.
(c) 
Ability to establish and maintain effective working relationships with employees, developers, and the public; ability to communicate effectively orally and in writing; ability to read and analyze land surveys, maps, and construction plans; ability to prepare and analyze comprehensive and technical reports and data.
E. 
Physical demands.
(1) 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
(2) 
Work is performed about 50% in the office and 50% out of doors in the inspection of various land developments and construction sites. Hand-eye coordination is necessary to operate computers and various pieces of office equipment.
(3) 
While performing the duties of this job, the employee is frequently required to talk or listen; sit; use hands to finger, handle, feel or operate objects, equipment, or controls; reach with hands and arms; walk over uneven difficult construction site terrain; climb ladders and/or scaffolding at construction sites. The employee is required to have a valid driver's license and a safe driving record. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision, distance vision, peripheral vision, depth perceptions, and the ability to adjust focus.
F. 
Work environment.
(1) 
The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
(2) 
While performing the duties of this job, the employee occasionally works in outside weather conditions, and is occasionally exposed to wet and/or humid conditions, frigid or hot temperatures, airborne particles, and extremely noisy environments. The employee may have to inspect subterrain or elevated construction locations.
(3) 
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
(4) 
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
[Amended 5-20-2002 by Res. No. 61]
A. 
Department. The position is within the Department of Community Development.
B. 
Position summary. This position performs technical work in the enforcement of the Subdivision and Land Development,[1] Zoning Codes,[2] Building Codes;[3] sewage enforcement in accordance with Act 537,[4] and landfill inspection in accordance with provisions of Act 101.[5] The Building Inspector and Assistant Zoning Officer/Code Enforcement Officer/Engineering Technician/Sewage Enforcement Officer/Landfill Inspector works subject to the general supervisory authority of the Township Manager, and under the general supervision of the Community Development Director.
[1]
Editor's Note: See Ch. 156, Subdivision and Land Development.
[2]
Editor's Note: See Ch. 190, Zoning.
[3]
Editor's Note: See Ch. 63, Building Construction.
[4]
Editor's Note: See 35 P.S. §750.1 et seq.
[5]
Editor's Note: See 53 P.S. §4000.101 et seq.
C. 
Essential duties and responsibilities:
(1) 
Review site and building plans for compliance with Township Codes.
(2) 
Prepare required documentation and site evaluations for on-site sewage permitting in accordance with provisions of Act 537.
(3) 
Prepare required documentation and site inspections at any landfill(s) within the Township of Penn in accordance with provisions of Act 101.
(4) 
Assist the Director of Community Development in the conducting of investigations of properties or developments for compliance with Township Codes. Obtains information to assist the Director of Community Development during investigations and inspections and may provide required documentation.
(5) 
Issue routine zoning, building construction, and other approvals and permits as authorized by the Township Code.
(6) 
Respond to questions concerning Township codes or sewage requirements or landfill issues with developers, contractors, architects, engineers, or the public.
(7) 
Issue routine warnings, notices of violation, enforcement notices, or stop-work orders for Code violations and building violations.
(8) 
Calculate fees and penalties for various permits and/or violation notices.
(9) 
Assist the Director of Community Development for the preparation of data on matters before the Zoning Hearing Board.
(10) 
Conduct daily site inspections and evaluations of any building construction site and/or land development sites, on-sewage systems, and landfill as directed by the Director of Community Development.
D. 
Qualifications.
(1) 
Education and experience.
(a) 
Certification as a sewage enforcement officer in accordance with provisions of Act 537 and/or as a host landfill inspector as certified by the Pennsylvania D.E.R. in accordance with provisions of Act 101, and
(b) 
Graduate from a two-year college or university with an associates degree in engineering technology, construction inspection technology, or a closely related field, or
(c) 
Current valid certifications by BOCA in not less than the one- and two-family dwelling building inspector, mechanical inspector, plumbing inspector, electrical inspector, and dwelling combination inspector, and two years experience in the inspection field, or
(d) 
Any equivalent combination of education and experience.
(2) 
Necessary knowledge, skills, and abilities.
(a) 
Limited knowledge of the principles, practices, purposes, scope, and techniques of community planning; considerable knowledge of building design and construction and inspection; basic knowledge of the design and construction of sewers, streets, and utilities.
(b) 
Skill in the operation of a personal computer, including word processing and spreadsheets software; motor vehicle; calculator; phone; copy and fax machines.
(c) 
Ability to establish and maintain effective working relationships with employees, developers, and the public; ability to communicate effectively orally and in writing; ability to read and analyze land surveys, maps, and construction plans.
E. 
Physical demands.
(1) 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
(2) 
Work is performed about 40% in the office, and 60% out of doors in the inspection of various land developments and construction sites. Hand-eye coordination is necessary to operate computers and various pieces of office equipment.
(3) 
While performing the duties of this job, the employee is frequently required to talk or listen; sit; use hands to finger, handle, feel or operate objects, equipment, or controls; reach with hands and arms; walk over uneven difficult construction site terrain; climb ladders and/or scaffolding at construction sites. The employee is required to have a valid driver's license and a safe driving record. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision, distance vision, peripheral vision, depth perceptions, and the ability to adjust focus.
F. 
Work environment.
(1) 
The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
(2) 
While performing the duties of this job, the employee occasionally works in outside weather conditions, and is occasionally exposed to wet and/or humid conditions, frigid or hot temperatures, airborne particles, and extremely noisy environments. The employee may have to inspect subterrain or elevated construction locations.
(3) 
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
(4) 
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
[Adopted 1-19-2004 by Ord. No. 784]
The office of the Assistant Township Manager is hereby created by the Board of Commissioners of the Township of Penn, Westmoreland County, Pennsylvania.
A. 
As soon as practical after the enactment of this article, the Board of Commissioners of the Township of Penn shall elect, by a majority vote of its members present at a duly called meeting of the Board of Commissioners, one person to fill the office of the Assistant Township Manager, who shall serve until his/her successor is elected and qualified, or until said office of Assistant Township Manager is abolished.
B. 
In the case of a vacancy, the Board of Commissioners of the Township of Penn shall fill said office by a majority vote of the members in attendance at a regularly called meeting of the Board of Commissioners of the Township of Penn. In addition to the qualifications set forth in Subsection A above, the resolution may be, from time to time, amended by resolution.
C. 
The Board of Commissioners shall by resolution establish the essential duties, responsibilities, education and experience, necessary knowledge, skills and abilities for the position of Assistant Township Manager. The resolution may be, from time to time, amended by resolution.
D. 
In the event the Assistant Township Manager shall decide to resign, he/she shall give to the Board of Commissioners at least 90 days' notice of his/her intention to so resign.
A. 
The Assistant Township Manager shall be chosen solely on the basis of his executive and administrative ability, with special reference to his actual experience or his knowledge of accepted practices in respect to the duties of his/her office as herein outlined.
B. 
The Assistant Township Manager need not be resident of the Township of Penn or of the Commonwealth of Pennsylvania at the time of his/her appointment, but during the tenure of his/her office he/she may reside outside the Township of Penn only with the approval of the Board of Commissioners. If the Board of Commissioners fails within a reasonable time, not to exceed 60 days after the appointment, to approve the Assistant Township Manager's residence outside the Township of Penn, he/she must immediately become and during his/her tenure remain a resident of the Township of Penn.
Before entering upon his duties, the Assistant Township Manager shall give a bond to the Township of Penn, with a bonding company as surety, to be approved by the Board of Commissioners, in the sum of $25,000, conditioned for the faithful performance of his/her duties, and the premium for said bond shall be paid by the Township of Penn.
The salary of the Assistant Township Manager shall be fixed from time to time by an Ordinance adopted by the Board of Commissioners of the Township of Penn.
The powers and duties of the Assistant Township Manager shall relate to the general management of the Township business as administered by the Township Manager through the Department's created by the Commissioners of the Township of Penn; and, not expressly by statute imposed or conferred upon other Township officers or persons. Subject to recall by ordinance, the powers and duties of the Assistant Township Manager shall be as directed by the Township Manager, or in the absence of the Township Manager, shall include the following:
A. 
Supervise all Township departments and employees unless a statute (i.e., police powers) dictates otherwise.
B. 
Review, process, and prioritize all employment applications except police.
C. 
Review and process all employee payroll functions and develop and maintain confidential employee personnel files.
D. 
Recommend discipline, suspension, and discharge except regarding the police.
E. 
Prepare and submit an annual budget, plus supplemental summary reports as may be needed throughout the year.
F. 
Be responsible for the administration of the budget by department.