[HISTORY: Adopted by the City Council of
the City of Vineland 12-28-1976 by Ord. No. 1063;
amended in its entirety 1-8-2008 by Ord. No. 2007-104 (Ch. 47 of the 1990 Code). Subsequent amendments noted where applicable.]
There is hereby established the Department of
Finance of the City of Vineland, the head of which shall be the Director
of the Department of Finance.
The Director of the Department of Finance shall
be appointed by the Mayor of the City of Vineland, with the advice
and consent of the City Council.
The Director of the Department of Finance shall
be appointed for and serve during the term of office of the Mayor
until the qualification and appointment of a successor.
No person shall be qualified for appointment
as Director of the Department of Finance unless such person is certified
as a municipal finance officer under N.J.S.A. 40A:9-140.2.
[Amended 9-13-2016 by Ord. No. 2016-30]
The Director of the Department of Finance shall:
A.
Prescribe the internal organization of the work of the Department,
consistent with applicable statutes and ordinances.
B.
Appoint, direct and supervise the subordinate officers and employees
of the Department.
C.
Approve or disapprove pay rolls, bills and claims chargeable to the
departmental appropriations.
D.
Provide such information and reports on the work of the eight departments
as may be required by the Mayor or City Council.
E.
Perform such other duties, as directed by the Mayor, not inconsistent
with applicable statutes and ordinances.
F.
Provide accounting support and other such reports and statements
of revenue and expenses as may be required by the Director of Municipal
Utilities.
Within the Department of Finance, there shall
be a Division of Assessments, the head of which shall be the City
Tax Assessor. All personnel of the City Tax Assessor's office are
hereby assigned to the Department of Finance. The City Tax Assessor
and related personnel shall continue to administer and enforce the
tax laws of the State of New Jersey, but said personnel shall be subject
to the general supervision of the Director of the Department of Finance
in all budgetary, personnel and administrative matters unrelated to
the enforcement and administration of the tax laws and other related
laws of the State of New Jersey.
Within the Department of Finance, there shall
be a Division of Collections, the head of which shall be the City
Tax Collector. All personnel of the City Tax Collector's office are
hereby assigned to the Department of Finance. Under the general supervision
of the Director of the Department of Finance and the direct supervision
of the Tax Collector, the Division shall:
A.
Perform all tax collection and other assessment collection
duties required by law.
B.
Perform such other collections of municipal funds
as directed by the Mayor or Director of the Department of Finance.
C.
Make periodic recommendations and reports to the Mayor
and Director of the Department of Finance as required.
[Added 10-24-2023 by Ord. No. 2023-62]
A.
Within the Department of Finance, there shall be the Division of
Purchasing, the head of which shall be the Purchasing Agent. The individual
designated to serve as the Purchasing Agent shall possess a Qualified
Purchasing Agent Certificate pursuant to N.J.S.A. 40A:11-9. Under
the general subpervision of the Mayor and Director of Finance, the
Qualified Purchasing Agent shall:
(1)
Be assigned the authority, responsibility and accountability for
the purchasing activity for the City of Vineland.
(2)
Prepare public advertisements for bids and receive bids for the provision
or performance of goods or services on behalf of the City of Vineland.
(3)
Award contracts permitted pursuant to N.J.S.A. 40A:11-3, in the name
of the City of Vineland.
(4)
After receipt of bids, read, record and tabulate all bids received
and provide a written record of the same to the Business Administrator
for recommendation to City Council.
(5)
Conduct any activities as may be necessary or appropriate to the
purchasing function of the City of Vineland as its contracting agent.
(6)
Develop and provide procedures and forms for requisitions and purchases
by all City personnel.
(7)
Supervise and control the receipt of all supplies, materials, equipment,
and other items purchased on behalf of the City of Vineland.
(8)
Maintain an inventory of all supplies, materials and equipment purchased
by the City of Vineland.
B.
In accordance with the statutory authority of the Treasurer of the
State of New Jersey pursuant to N.J.S.A. 52:34-7, the City of Vineland
hereby adopts and incorporates herein any and all adjustments to the
bid thresholds for awarding the contract for goods or services without
advertising for public bidding as permitted in accordance with N.J.S.A.
40A:11-3 as the said bid thresholds may from time to time be adjusted
by the Treasurer of the State of New Jersey. The Qualified Purchasing
Agent shall have the authority to review, negotiate and award such
contracts pursuant to N.J.S.A. 40A:11-3 within the thresholds as hereinabove
set forth.
