[HISTORY: Adopted by the Planning Board of the Town of Orleans 11-30-1994. Amendments
noted where applicable.]
GENERAL REFERENCES
Appointed town boards — See Charter, Ch. 6.
The Planning Board (Board) shall consist of seven (7) members
that are appointed by the Board of Selectmen. Each member will serve
a three year term. Terms shall be staggered such that in any given
calendar year no more than three terms expire.
The Board will reorganize annually at the first meeting in July.
At that time the Board will elect a Chairman, Vice-Chairman and Clerk.
The previous year's Chairman of the Board shall chair the meeting
during reorganization.
A.
Chairman.
(1)
The Chairman shall preside at all meetings and shall decide all points
of order unless unable to act for any reason.
(2)
The Chairman may be overruled by a majority of the members present.
The Chairman may vote on all matters before the Board.
(3)
The Chairman will work in concert with the Town Executive in supervising
the work of the Town Planner and assist the Town Planner in supervising
the work of the Planning Department Secretary.
(4)
In the absence of the Town Planner the Chairman shall have authority
to sign the Planning Department payroll and budget expenditures.
B.
Vice-Chairman. If the Chairman is unable to act for whatever reason,
the duties and responsibilities of the Chairman shall become those
of the Vice-Chairman.
C.
Clerk. In the absence of both the Chairman and Vice-Chairman, the
Clerk shall assume their duties and responsibilities. The Clerk or
Town Planner are authorized to endorse Approval Not Required Plans
on behalf of the Board, following a favorable vote on the plan.
The powers and duties of the Board are set forth in the Orleans
Home Rule Charter, Chapter 9 and in MGL Chapter 41 Sections 81 A-1
through 81-GG inclusive, MGL Chapter 40A and the Orleans Subdivision
Rules and Regulations.[1]
Four (4) voting members of the Board shall constitute a quorum.
The Board will hold its regularly scheduled meetings on the
second and fourth Tuesdays of each month at 7:00 p.m. If there is
a serious conflict the meeting may be rescheduled by the Chairman,
Vice-Chairman or Clerk.
Special meetings may be called by either the Chairman, Vice-Chairman
or Clerk. Forty-eight (48) hours of advanced notice and posting the
meeting in accordance with the Open Meeting Law is required.
The Planning Board Secretary shall tape-record all meetings.
Tapes will be available for inspection during regular office hours.
Tapes will be saved for three (3) years. Minutes will be presented
to the Board for approval as soon as possible after a meeting, usually
within one (1) month of the meeting.
Board members shall not discuss the merits of any pending applications
with the public, applicants or their agents outside of meetings. Board
members shall refrain from giving any opinion regarding state or local
laws, regulations or procedures that pertain to the Board. Any such
questions shall be referred to the Town Planner.
Robert's Rules of Order shall be followed in any circumstances
not specifically covered in the above mentioned regulations.
