Town of Orleans, MA Departmental Revolving Funds

[HISTORY: Adopted by the 5-7-2018 Annual Town Meeting, Art. 5. Amendments noted where applicable.]

This by-law establishes and authorizes revolving funds for use by Town departments, boards, committees, agencies or officers in connection with the operation of programs or activities that generate fees, charges or other receipts to support all or some of the expenses of those programs or activities. These revolving funds are established under and governed by M.G.L. c 44, § 53E 1/2.

§ 82-2 Expenditure limitations.

A department or agency head, board, committee or officer may incur liabilities against and spend monies from a revolving fund established and authorized by this by-law without appropriation subject to the following limitations:

Fringe benefits of full-time employees whose salaries or wages are paid from the fund shall also be paid from the fund.

No liability shall be incurred in excess of the available balance of the fund.

The total amount spent during a fiscal year shall not exceed the amount authorized by Town Meeting on or before July 1 of that fiscal year, or any increased amount of that authorization that is later approved during that fiscal year by the Board of Selectmen and Finance Committee.

§ 82-3 Interest.

Interest earned on monies credited to a revolving fund established by this by-law shall be credited to the general fund.

§ 82-4 Procedures and reports.

Except as provided in M.G.L. c. 44, § 53E 1/2 and this by-law, the laws, by-laws, rules, regulations, policies or procedures that govern the receipt and custody of Town monies and the expenditure and payment of Town funds shall apply to the use of a revolving fund established and authorized by this by-law. The Director of Municipal Finance shall include a statement on the collections credited to each fund, the encumbrances and expenditures charged to the fund and the balance available for expenditure in the regular report the Director of Municipal Finance provides the department, board, committee, agency or officer on appropriations made for its use.

§ 82-5 (Reserved)

§ 82-5.1 Council on Aging Revolving Fund.

5.1.1 Fund name. There shall be a separate fund called the Council on Aging Revolving Fund authorized for use by the Council on Aging.

5.1.2 Revenues. The Director of Municipal Finance shall establish the Council on Aging Revolving Fund as a separate account and credit to the fund all of the user, program and activity fees charged and received by the Council on Aging in connection with its programs and activities.

5.1.3 Purposes and expenditures. During each fiscal year, the Council on Aging may incur liabilities against and spend monies from the Council on Aging Revolving Fund for the expenses of its fee-based programs and activities in connection with the services provided by the Council on Aging.

5.1.4 Fiscal years. The Council on Aging Revolving Fund shall operate for fiscal years that begin on or after July 1, 2018.

§ 82-5.2 The Council on Aging Transportation Revolving Fund.

5.2.1 Fund name. There shall be a separate fund called the Council on Aging Transportation Revolving Fund authorized for use by the Council on Aging.

5.2.2 Revenues. The Director of Municipal Finance shall establish the Council on Aging Transportation Revolving Fund as a separate account and credit to the fund all donations received for transportation services.

5.2.3 Purposes and expenditures. During each fiscal year, the Council on Aging may incur liabilities against and spend monies from the Council on Aging Transportation Revolving Fund to fund driver salaries, vehicle maintenance and other necessary expenses in connection with the transportation program of the Council on Aging.

5.2.4 Fiscal years. The Council on Aging Transportation Revolving Fund shall operate for fiscal years that begin on or after July 1, 2018.

§ 82-5.3 The Home Composting Bin/Recycling Revolving Fund.

5.3.1 Fund name. There shall be a separate fund called the Home Composting Bin/Recycling Revolving Fund for use by the Department of Public Works.

5.3.2 Revenues. The Director of Municipal Finance shall establish the Home Composting Bin/Recycling Revolving Fund as a separate account and credit to the fund all of the fees charged and received by the Department of Public Works for composting bins and recycling containers.

5.3.3 Purposes and expenditures. During each fiscal year, the Department of Public Works may incur liabilities against and spend monies from the Home Composting Bin/Recycling Revolving Fund for the expenses of purchasing additional composting bins and recycling containers.

5.3.4 Fiscal years. The Home Composting Bin/Recycling Revolving Fund shall operate for fiscal years that begin on or after July 1, 2018.

§ 82-5.4 Cultural Council Awards Revolving Fund.

5.4.1 Fund name. There shall be a separate fund called the Cultural Council Awards Revolving Fund for use by the Cultural Council.

5.4.2 Revenues. The Director of Municipal Finance shall establish the Cultural Council Awards Revolving Fund as a separate account and credit to the fund entry fees, grants and donations received by the Cultural Council.

5.4.3 Purposes and expenditures. During each fiscal year, the Cultural Council may incur liabilities against and spend monies from the Cultural Council Awards Revolving Fund for awards and to reimburse expenses.

5.4.4 Fiscal years. The Cultural Council Awards Revolving Fund shall operate for fiscal years that begin on or after July 1, 2018.

§ 82-5.5 The Beach Store Revolving Fund.

5.5.1 Fund name. There shall be a separate fund called the Beach Store Revolving Fund for use by the Natural Resources Department.

5.5.2 Revenues. The Director of Municipal Finance shall establish the Beach Store Revolving Fund as a separate account and credit to the fund all fees charged and received by the Natural Resources Department from the resale of beach store related items.

5.5.3 Purposes and expenditures. During each fiscal year, the Natural Resources Department may incur liabilities against and spend monies from the Beach Inventory Revolving Fund to purchase items for resale and any other expenses related to the beach store.

5.5.4 Fiscal years. The Beach Store Revolving Fund shall operate for fiscal years that begin on or after July 1, 2018.

§ 82-5.6 The H.K. Cummings Collection Revolving Fund.

5.6.1 Fund name. There shall be a separate fund called the H.K. Cummings Collection Revolving Fund authorized for use by Snow Library.

5.6.2 Revenues. The Director of Municipal Finance shall establish the H.K. Cummings Collection Revolving Fund as a separate account and credit to the fund all of the fees charged and received by Snow Library in connection with the sale of prints.

5.6.3 Purposes and expenditures. During each fiscal year, the Snow Library may incur liabilities against and spend monies from the H.K. Cummings Collection Revolving Fund for the expenses of the reproduction and digitization of prints in the H.K. Cummings Special Collection.

5.6.4 Fiscal years. The H.K. Cummings Collection Revolving Fund shall operate for fiscal years that begin on or after July 1, 2018.

§ 82-5.7 The Solar Credits Revolving Fund.

5.7.1 Fund name. There shall be a separate fund called the Solar Credits Revolving Fund authorized for use by the Town.

5.7.2 Revenues. The Director of Municipal Finance shall establish the Solar Credits Revolving Fund as a separate account and deposit the revenues received by the Town for net metering credits.

5.7.3 Purposes and expenditures. During each fiscal year, the Town may incur liabilities against and spend monies from the Solar Credits Revolving Fund for the Town's utility bills.

5.7.4 Fiscal years. The Solar Credits Revolving Fund shall operate for fiscal years that begin on or after July 1, 2018.