[Added 3-19-2013 by L.L. No. 3-2013]
A. Procurement officers are hereby authorized to establish standards,
criteria and policies which will reasonably enable such officers to
determine the best value to be achieved in the awarding of contracts
for the procurement of goods and services related to such goods, but
not for municipal public works.
B. Procurement officers shall solicit the input as to criteria, standards
and policies for determining best value from all department heads
whose operations will be directly affected by the award of the procurement
contract for specific machinery, services, equipment, supplies and
materials.
C. Following consideration of input from department heads, standards,
criteria and policies to be utilized by procurement officers for determining
best value shall be submitted to the Board of Trustees for review.
D. Upon approval by the Board of Trustees, procurement officers will
utilize the standards, criteria and policies pertaining to the specified
supplies, materials, services, machinery and equipment in determining
the best value of bids submitted in response to request for bids,
and in the procurement of goods and services which fall below the
public bidding requirements of § 103 of the General Municipal
Law.
E. In soliciting proposals for goods and services, or bids where public
bidding is required, except for municipal public works, procurement
officers shall advise the prospective vendors of this policy, when
the procurement officer reasonably believes that a purchase based
upon best value is in the Village's best interest.
F. Procurement officers shall make purchases based upon best value on
every occasion where vendors have been advised that purchase contracts
will be awarded based upon best value.
G. In the event a procurement officer intends to deviate from the standards,
criteria and policies approved by the Board of Trustees, in awarding
a purchase contract on the basis of best value, the procurement officer
shall document in writing the reasons for such deviation in advance
to the Board of Trustees, if time permits. In the event that such
purchases are of exigent nature, such that the Board of Trustees would
not have adequate time to review the reasons for such deviation, the
procurement officer shall provide reasons for such deviation in writing
to the Board of Trustees as soon as possible.
H. An individual who willfully and intentionally deviates from the standards,
criteria and policies approved by the Board of Trustees, without reasonable
justification and for personal benefit, will be subject to administrative
disciplinary proceedings and/or will be guilty of a violation, with
applicable Penal Law sanctions.
[Added 4-27-2023 by L.L. No. 2-2023]
The Board of Trustees of the Village of Chittenango does hereby
authorize all members of the public bodies of the Village of Chittenango
to participate in meetings using videoconferencing technology in a
manner consistent with Public Officers Law § 103-a and the
Village's videoconferencing policy, titled "Policy and Procedures
for Village of Chittenango Public Body Member Videoconferencing Pursuant
to Public Officers Law § 103-a," as adopted by resolution
of the Village Board of Trustees.