[CC 1989 §2-30; Ord. No. 2249 §1, 8-24-1998; Ord. No. 2330 §§1 — 2, 5-10-1999; Ord. No. 2649 §1, 12-11-2001; Ord. No. 3052 §1, 8-24-2005; Ord. No. 3540 §1, 9-15-2010; Ord. No. 3589 §1, 5-10-2011]
A.
The
regular meetings of the Board of Aldermen shall be held on the second
(2nd) and fourth (4th) Monday of each month, at the Municipal Center
or other designated place reasonably accessible to the public within
the City, commencing at 7:00 P.M., except that when the day fixed
for any regular meeting falls on a legal holiday or on the eve of
a legal holiday, such meeting shall be held on the next succeeding
day not a holiday, at the same hour.
B.
If
the regular meeting of the Board of Aldermen (exclusive of any necessary
closed session) has not concluded by 10:30 P.M., an adjournment vote,
following the form of Robert's Rules of Order, shall be taken at that
hour. If the majority of the members of the Board of Aldermen attending
the meeting vote to adjourn, the meeting is adjourned. Failing such
majority, the meeting shall continue. Nothing in this Section shall
be construed to preclude another vote to adjourn following the required
vote at 10:30 P.M.
C.
If the City Clerk receives emails, faxes or direct phone calls from four (4) or more Aldermen stating that they will be absent from a regular meeting by the end of the business day on the Thursday immediately prior to the next regularly scheduled meeting as described in Subsection (A), the City Clerk shall, with the approval of the Mayor, or in his or her absence the Acting President of the Board of Aldermen, properly post and communicate that the meeting has been canceled due to the lack of the required quorum to conduct business.
1.
Each Alderman shall provide the City Clerk notice of his/her anticipated
absence when said absence is known in advance and a method of communication
is reasonably available.
D.
Annual Work Shop.
1.
The Board of Aldermen and the Mayor shall convene annually for a
planning work shop to discuss and consider the City's Strategic Plan,
Comprehensive Land Use Plan and other matters involving goals and
objectives and the state of the City as may be set forth on the work
shop agenda. The meeting time and place of the work shop and the agenda
shall be determined by the Mayor, subject to approval by the Board.
[Code 1975 §3.02(2); CC 1989 §2-31]
Special meetings of the Board of Aldermen shall be held upon
call by the Mayor or four (4) members of the Board. Notice of any
such special meeting shall be issued in writing signed by the Mayor
or Aldermen issuing such call and shall be served upon each member
of the Board either in person or by notice left at his/her place of
residence, stating the date and hour of the meeting and the purpose
for which such meeting is called, which such notice shall be served
at least twenty-four (24) hours before the time set for the meeting.
Only such business as is designated in the notice shall be transacted
at a special meeting.
[Ord. No. 2850 §1, 9-24-2003]
Work sessions of the Board of Aldermen shall be held upon call
by the Mayor or four (4) members of the Board of Aldermen. Notice
of any such work session along with a tentative agenda for same shall
be given to the City Clerk no later than noon on the Wednesday prior
to a regular meeting of the Board of Aldermen. Such notice may be
given to the City Clerk in writing. The City Clerk shall post the
necessary Sunshine Law notices for any work session.
[Code 1975 §3.02(3); CC 1989 §2-33; Ord. No. 1596 §4, 5-18-1992; Ord. No. 2194 §1, 4-27-1998]
A.
At the hour appointed, the Mayor, the Acting President of the Board of Aldermen, or in their absence, any member of the Board of Aldermen, shall call the Board to order, the Clerk shall call the roll of members and announce whether or not a quorum is present. Five (5) of the Aldermen shall constitute a quorum. If a quorum is not present, a smaller number may lawfully adjourn the meeting until a quorum is present. It shall be the duty of the Mayor or, in his/her absence, the Acting President of the Board of Aldermen to conduct all meetings of the Board, to preserve order and decorum and decide questions of order and procedure in accordance with Subsection (B) hereof.
B.
All
meetings of the Board of Aldermen shall be conducted in accordance
with the most current Edition of Robert's Rules of Order, excepting
any such rules which are repugnant to the constitution or laws of
the State of Missouri and excepting further any such rule amended
by ordinance of the City of Town and Country.
[Ord. No. 4306, 8-26-2019]
[Code 1975 §3.02(4); CC 1989 §2-34]
All reports, communications, bills, resolutions, documents or other matters to be submitted to the Board shall be delivered to the City Clerk no later than noon on the Wednesday prior to a Board meeting, whereupon the City Clerk shall arrange an agenda of such matters according to the order of business set out in Section 110.150 listing each such matter under the appropriate category in the order filed. If the meeting is a special meeting then the above shall be done as soon as practical prior to the meeting. The provisions of this Section may be suspended by the Mayor with approval of a majority of the members of the Board of Aldermen present at the meeting.
[Code 1975 §3.02(5); CC 1989 §2-35]
A.
The
order of business at each regular meeting of the Board shall be as
follows unless otherwise provided by motion of the Board:
1.
Roll call of members; announcement of quorum.
2.
Approval of minutes of previous meetings.
3.
Hearing of citizens.
4.
Communications from City boards, commissions and officers and reports
of City Officials.
5.
Public hearings.
6.
Discussion of any unfinished business limited to previously introduced
bills and resolutions, and to postponed motions.
7.
Discussion of any new business limited to bills, resolutions, payment
of bills and other items requiring approval of the Board of Aldermen.
8.
Discussion of any other business, which need not be on the agenda.
9.
Adjournment.
[Code 1975 §3.02(6); CC 1989 §2-36]
Prior to the final passage of any ordinance, any person interested
therein shall be afforded a reasonable opportunity to be heard thereon
before the Board. In addition, persons shall be given the opportunity
to present any matter to the Board at the time provided for hearings
from citizens in the order of business. Each person desiring to speak
shall be afforded such time as is reasonable. All remarks shall be
addressed to the Board as a body and not to any member thereof. No
person, other than the members of the Board and person having the
floor, shall be permitted to enter into any discussion, either directly
or through a member of the Board, without the permission of the Presiding
Officer.
[Code 1975 §3.02(7); CC 1989 §2-37; Ord. No. 1208 §1, 9-12-1988; Ord. No. 2888 §1, 2-10-2004]
All bills shall be prepared in written or printed form. Each
bill shall be introduced by one (1) or more members of the Board and
shall thereupon be read by title or in full two (2) times. Both readings
shall not occur at a single meeting unless the bill shall relate directly
to an issue of immediate public health, safety or welfare. Such a
determination of immediate public health, safety or welfare shall
be determined by a majority vote of the members of the Board of Aldermen
present at the meeting where there is a quorum with the consent of
the Mayor. If a bill is read by title only, copies of the bill shall
be made available for public inspection prior to the time the bill
is considered by the Board of Aldermen. For a bill to be approved,
a motion must be made and seconded to approve the bill, and a majority
of the members of the Board of Aldermen present at the meeting must
vote in favor of the motion. No bill shall become an ordinance unless
on its final passage, it is passed by the affirmative vote of a majority
of the members elected to the Board of Aldermen, unless a greater
number of votes is required by law. The Mayor shall not vote on any
question except in case of a tie. The vote of each member shall be
entered in the journal on the final passage of every ordinance. No
bill shall become an ordinance until it has been signed by the Mayor
or person exercising the duties of the Mayor's office or shall have
been passed over the Mayor's veto as provided herein.
[Code 1975 §3.02(8); CC 1989 §2-38]
Every bill duly passed by the Board of Aldermen and presented
to the Mayor and by him/her approved shall become an ordinance and
every bill presented as aforesaid but returned with the Mayor's objection
thereto shall stand reconsidered. The Board of Aldermen shall cause
the objections of the Mayor to be entered at large upon the journal
and proceed at its convenience to consider the question pending which
shall be in this form: "Shall the bill pass, the objections of the
Mayor thereto notwithstanding?" The vote on the questions shall be
taken by "ayes" and "nays" and the names entered upon the journal
and if two-thirds (⅔) of all the members-elect shall vote in
the affirmative, the City Clerk shall certify the fact on the roll
and the bill thus certified shall be deposited with the proper officer
and shall become an ordinance in the same manner with like effect
as if it has received the approval of the Mayor. The Mayor shall have
the power to sign or veto any ordinance passed by the Board of Aldermen;
provided that, should he/she neglect or refuse to sign any ordinance
and return the same with his/her objections, in writing, at the next
regular meeting of the Board of Aldermen, the same shall become a
law without his/her signature.
