[R.O. 2008 §2-71; Ord. No. 807 §10(A), 7-25-1977; Ord. No. 5123 Exh. A, 2-22-2010]
There is hereby established a Department of Finance. In all cases where the duty is not expressly charged to any other department or office, it shall be the duty of the Director of Finance to act to promote, secure and preserve the financial and property interests of the City. The Director of Finance shall:
Fiscal supervision over officers. Exercise general supervision over all officers of the City regarding the proper management of the fiscal concerns of their respective offices.
Examine books. Examine the books of each department from time to time and see that they are kept in proper form.
Report delinquent payments and financial reports. See that officers receiving money pay the same into the City Treasury, when required, and that all necessary financial reports are made by officials and report all officers delinquent in such payments or reports to the City Administrator and City Council.
Duty upon default of official. Report the default of any official of the City to the City Administrator who shall direct the City Attorney to take legal measures for the recovery of the amount for which such official may be in default.
Responsibility for proceeds of bonds. Deposit the proceeds of all sales of bonds in the City Treasury immediately after he/she shall have received the same and, until such deposit, he/she shall be responsible for the amount thereof.
Payments of money from special trust funds. Pay out to the persons duly entitled thereto, on warrant of the City Council, any money paid into the Treasury pursuant to condemnation proceedings or for the redemption of property sold for taxes or arising from special assessments for public improvements, park fund certificates, condemnation fund certificates and all special trust funds.
Accounts of receipts and expenditures. Keep in proper books a full and accurate account of all the monies received and disbursed by him/her in behalf of the City, specifying the time of receipt and disbursement, from whom received and to whom disbursed and on what account received and disbursed and how paid.
Cancellation of evidences of debt. Cancel all warrants and other evidences of debt against the City, whenever paid by him/her, by writing or stamping across the face thereof the words "paid by the City of Creve Coeur" with the date of payment written or stamped thereon.
Receive and disburse monies. Receive and have custody of all monies paid to the City and shall disburse City monies upon the approval of the City Council.
Pay City employees. Pay City employees upon presentation of the properly certified payroll.
Collect monies and fees due City. Demand and receive all monies and fees owing to the City whenever any person is indebted to the City in any manner and the means of collection of such debt is not otherwise provided for by law. When any claim shall not be collectible by other methods, he/she shall report the same to the City Attorney for prosecution.
Permits and licenses. Issue all permits and licenses except those which are required by ordinance to be issued by a particular department or office.
Audit accounts. Examine and audit the accounts of all officials and departments subject to the approval of the City Administrator and Council.
Prescribe form. Prescribe the form of accounts and reports to be rendered by him/her.
Review contracts. Review contracts, agreements or other obligations for the expenditure of public funds.
Budget duties. Prepare estimate of revenue and give such other assistance in the preparation of the budget as may be required of him/her by the City Administrator.
Financial statements. Transmit to the City Administrator, when so directed, audited statements of cash on hand and of unencumbered appropriation balances for the City as a whole and such other financial statements as the City Administrator may from time to time require. He/she shall keep all departments, boards, commissions or institutions currently informed of its unencumbered appropriation balances.
Keep accounts. Keep all general accounts of the City Government and of the respective departments, offices, boards, commissions and institutions thereof.
Custodian of bonds. Be charged with the custody of the official bonds of the City employees.
Assessments. Prepare all work in connection with the assessment of property and the preparation of all assessment and tax rolls and tax notices, as required. The City may contract with St. Louis County for the performance of any required services for purposes of assessment.
[R.O. 2008 §2-72; Ord. No. 807 §10(B), 7-25-1977]
The Director of Finance shall be the collector of taxes and shall collect all taxes in the manner authorized and required by law and perform such other duties as may be required by the Charter or Statute.