[R.O. 2008 §2-1; Ord. No. 1562 §1, 1-11-1993; Ord. No. 1567 §1(IV), 2-8-1993]
The rules contained in the most recent edition of "Robert's Rules of Order, Newly Revised" shall be the parliamentary authority and shall govern the conduct of all meetings of the Council in all cases where they are not inconsistent with Missouri law or with the rules of procedure adopted by the Council herein or hereafter.
[R.O. 2008 §2-2; Ord. No. 1567 §1(I), 2-8-1993; Ord. No. 1606 §1, 9-27-1993; Ord. No. 2129 §1, 6-11-2001; Ord. No. 4092 §2, 7-9-2007; Ord. No. 5220 §§1 — 2, 9-8-2011]
Regular — When Held.
The City Council regularly meets at 7:00 P.M. on the second (2nd) and fourth (4th) Monday of the month in the Council Chamber of the Creve Coeur Government Center, except when a regular meeting date falls on a legal holiday, in which case the City Council generally meets the next evening. The City Council may, from time to time, change the date, time or location of a regular meeting. Work sessions routinely precede regular meetings, at various times and locations for the purpose of discussion items.
The City is required by law to give notice of the time, date, place and tentative agenda of each meeting and work session. The notice of a regular meeting or work session shall be posted on the prominent bulletin board at the Government Center at least twenty-four (24) hours prior to the meeting.
Special — Procedure — How Called.
The Mayor upon his/her own motion may or at the request of four (4) members of the City Council shall, call a special meeting of the City Council for a time not earlier than three (3) hours after notice is given to all members of the City Council. Special meetings of the City Council may also be held at any time by the consent of all members of the City Council. Such consent may be given prior to or during the special meeting. Notice of a special meeting shall be given to each City Council member in such manner as will best assure timely receipt thereof, including by means of telecommunications, voice mail, e-mail, fax or delivery.
The City is required by law to give notice of the time, date, place and tentative agenda of each meeting and work session. The notice of a special meeting or work session shall generally be posted on the prominent bulletin board at the Government Center at least twenty-four (24) hours prior to the meeting. If an emergency exists which makes it impossible to give twenty-four (24) hours' notice or to hold the meeting at a time and place reasonably accessible and convenient to the public, an explanation must be reflected in the minutes and notice posted as soon as possible.
Closed Session, Procedure — How Called. Before closing a meeting to the public, a majority of a quorum of the City Council (with a quorum present) must vote to do so in a public vote. The vote of each member of the City Council on the question of closing the meeting and the reason for closing the meeting by reference to a specific exception provided for in Sections 610.010 to 610.030, RSMo., shall be announced at the public meeting and entered into the minutes. No other business may be discussed in a closed meeting which does not directly relate to the specific reason announced to close the meeting to the public.
Attendance. A majority of the members of the City Council shall constitute a quorum for its business.
Voting shall be by roll call and the "ayes" and "nays" shall be recorded in the minutes. Except as otherwise provided by law, the affirmative vote of a majority of the entire City Council shall be necessary to adopt any ordinance or resolution and in the event of a tie, the Mayor shall cast the deciding vote.
An ordinance that would amend, supplement, change, modify or repeal boundaries of zoning districts or the uses, regulations or restrictions thereof is subject to Section 89.060, RSMo.
Adoption Of Ordinances And Resolutions.
Proposed ordinances and resolutions shall be introduced to the City Council only in written or printed form.
The President of the City Council shall certify as to the adoption of all ordinances duly adopted by the City Council. In the absence of the President of the City Council, the senior member of the City Council by tenure shall execute such certification.
Note — See Resolution 1004 regarding selection of Council President.
Charter References — Legislative proceedings, meetings, §3.11(a); legislative proceedings, voting, §3.11(c); legislative proceedings, form of ordinances, §3.11(d); legislative proceedings, procedure, §3.11(e); legislative proceedings, emergency ordinances, §3.11(f); legislative proceedings, effective date of ordinances, §3.11(g); mayor's powers and duties, §4.4; mayor's approval of ordinances, §4.4(c).
[R.O. 2008 §2-3; Ord. No. 1567 §1(II), 2-8-1993; Ord. No. 4092 §3, 7-9-2007]
A City Council meeting agenda shall include any matters relevant to the administration of the City or any matters on which any member desires a report or discussion.
Responsibility for preparation of agenda.
All agenda items are submitted to the City Administrator for inclusion on the agenda. After receiving approval, items are forwarded to the City Clerk for processing.
Additions to the agenda by the Mayor, City Council members or the staff may be accepted by the members of the City Council during a Council meeting.
Content of agenda. The agenda presented to the City Council shall contain a comment for each agenda item requiring an action by the City Council. Such comment shall summarize the information pertaining to the issue for City Council reference and indicate the action proposed.
[R.O. 2008 §2-4; Ord. No. 1567 §1(III), 2-8-1993; Ord. No. 1606 §2, 9-27-1993; Ord. No. 2045 §1, 1-10-2000; Ord. No. 2221 §1, 5-27-2003; Ord. No. 4073 §1, 4-9-2007]
At each regular and special meeting of the Council, the order of business shall be as follows, unless otherwise provided by motion of the Council:
Call meeting to order;
Pledge of allegiance to the flag;
Proclamations or recognitions (if any scheduled);
Comments from the general public;
Public hearing(s) (if any scheduled);
Additions to, acceptance of the agenda;
Minutes (unless included on consent agenda);
Bills payable (unless included on consent agenda);
Business from Mayor and City Council;
Business from City Administrator;
The work session agenda shall be limited to discussion items.
[R.O. 2008 §2-7; Ord. No. 1567 §1(VII), 2-8-1993; Ord. No. 1606 §3, 9-27-1993; Ord. No. 2263 §1, 2-23-2004; Ord. No. 4092 §6, 7-9-2007]
The following rules of procedure shall govern the conduct of all meetings of the City Council, although these rules, other than those prescribed by State Statute and City Charter, may be suspended at any time by the consent of a majority of the City Council present at any meeting: