A. 
The City budget shall be prepared by the Mayor with the assistance of the Business Administrator.
B. 
During the month of May, the Mayor shall require all department heads to submit requests for appropriations for the ensuing budget year and to appear before the Mayor or the Business Administrator at public hearings which shall be held during that month on the various requests.
[Amended 7-11-1991 by Ord. No. MC-2670]
C. 
The Mayor shall submit to the Council his recommended budget, together with such explanatory comment or statement as he may deem desirable on the date set and determined by statute adopted by the Legislature of the State of New Jersey and/or directed by the State of New Jersey Department of Community Affairs, Division of Local Government Services.
[Amended 7-11-1991 by Ord. No. MC-2670]
D. 
The budget document shall be prepared in such form as is required by law for municipal budgets and in accordance with the Charter. There shall be appended to the budget a detailed analysis of all items of expenditure and revenue. Such analysis shall include a comparison of the total number of positions of each class and grade to be authorized by the budget with the actual number thereof employed at the beginning and ending of the preceding budget period. So far as practicable, such analysis shall include appropriate statements of the cost of performance of functional programs and activities in terms of quantitative, countable units of work for operating and capital expenditures.
E. 
The Chief Financial Officer, with the assistance of the Budget Officer, shall prepare all estimates of non-property-tax revenues anticipated for the support of each annual budget and submit said information to the Business Administrator.
[Amended 7-11-1991 by Ord. No. MC-2670]
A. 
The Business Administrator shall supervise the administration of each annual budget. In consultation with department heads, he shall establish quarterly or such other periodic allotments of appropriations as he may deem necessary. Each department shall plan and administer its expenditure program within the limits of such allotments.
B. 
If, at any time during the budget year, the Business Administrator shall ascertain that the City government is faced with the probability of incurring a cash deficit for the current year, he shall reconsider the work programs and allotments of the several departments. Upon such reconsideration and with the approval of the Mayor, the Business Administrator may revise budget allotments so as to forestall, so far as possible, the making of commitments and expenditures in excess of the revenues to be realized during the fiscal year. He shall file with the Comptroller a copy of such revised allotment, and the Comptroller shall control all expenditures within the limits thereof.[1]
[1]
Editor's Note: Former § 5-84, Purchase requisitions, which previously followed this section, was repealed 9-23-1999 by Ord. No. MC-3513.
[Amended 9-8-1994 by Ord. No. MC-3032; 3-28-1996 by Ord. No. MC-3192]
Upon contracts let by public competitive bidding, the Council may, upon recommendation of the Business Administrator with respect to all contracts other than public works contracts, and upon recommendation of the Director of Environmental Affairs and the Director of Engineering with respect to public works contracts, let the contract in the manner prescribed by law. The Business Administrator may execute and sign all contracts, including public works contracts, let and authorized pursuant to the Charter and ordinances.
[Amended 4-13-1989 by Ord. No. MC-2447; 9-23-1999 by Ord. No. MC-3513]
The Business Administrator shall establish an interdepartmental Purchasing Standards Committee, consisting of the Purchasing Agent, Comptroller and representatives of such line departments as may appear desirable, who shall review the various needs of the departments for goods and services. Upon such review, they shall, so far as practicable, establish uniform standards for requisitions and purchases. Such standards, when approved by the Mayor, shall be binding upon all departments. The Committee may also review and make recommendations concerning those individual requisitions submitted to it pursuant to guidelines issued by the Mayor.
A. 
Each department shall, upon request of the Business Administrator, submit a complete statement of the materials, supplies and equipment, and work and labor under contract, which will be required by the department during the ensuing year, half year or quarter year, as the Business Administrator may determine, according to the best estimate of the department head. Such statement shall be in such form and detail as the Business Administrator may require.
B. 
All purchases shall be made in accordance with the rules, regulations and procedures set forth in a document entitled "City of Camden Purchasing Manual," dated November 1, 1999. The contents of said purchasing manual and any amendments or supplements thereto shall become effective and binding on the officers, employees and agents of the City of Camden upon the Mayor filing said document with the Municipal Clerk.
C. 
Purchases may be made within procedure and without the need for bidding, where permitted by state statute, by the Purchasing Agent alone, upon the requisition of a department head. Said purchases shall comply fully to all state legislation and shall be permitted only upon certification of approval by the Business Administrator of the City of Camden, and with the certification of the Director of Finance that the funds are available in the budget, and certified as legal and proper by the Office of the City Attorney.
[Added 4-22-1976 by Ord. No. MC-1078; amended 8-13-1981 by Ord. No. MC-1766]
A. 
No moneys shall be paid out of the funds of the City of Camden for goods or services supplied to or rendered on behalf of the City of Camden, unless the person claiming or receiving said moneys shall first present a detailed bill of items or demands, specifying particularly how the bill or demand is made up, with the certification of the party claiming payment that it is correct.
B. 
Bills, claims and demands against the City, when duly authorized and approved, shall be paid upon the audit, warrant and approval of the Comptroller, and disbursement shall be made by a combination of warrant — bank check or draft individually warranted by the Comptroller or Assistant Comptroller and signed by the Mayor or Acting Mayor and countersigned by the Treasurer or Acting Treasurer. Either signature or both signatures may be facsimile signatures. City payroll checks, however, may be signed by the Treasurer or, in his absence, by the Assistant Treasurer or Acting Treasurer alone, upon voucher and warrant of the Comptroller for a total payroll. Such signature may be a facsimile signature.
[Amended 8-9-1973 by Ord. No. MC-747; 2-11-1976 by Ord. No. MC-1061]
C. 
The Treasurer shall prepare for each regular meeting of the Council a list of all bills, claims and vouchers which have been paid through the close of business on the Friday next preceding the meeting and since the last preceding list was compiled. Such list shall be prepared in sufficient copies for each member of the Council and for the Mayor and the Business Administrator. At least one copy shall be filed with the Municipal Clerk as a public record open to examination in his office.[1]
[Amended 9-8-1994 by Ord. No. MC-3032]
[1]
Editor's Note: See also § 7-9F.