A.
The City budget shall be prepared by the Mayor with the assistance
of the Business Administrator.
B.
During the month of May, the Mayor shall require all department heads
to submit requests for appropriations for the ensuing budget year
and to appear before the Mayor or the Business Administrator at public
hearings which shall be held during that month on the various requests.
[Amended 7-11-1991 by Ord. No. MC-2670]
C.
The Mayor shall submit to the Council his recommended budget, together
with such explanatory comment or statement as he may deem desirable
on the date set and determined by statute adopted by the Legislature
of the State of New Jersey and/or directed by the State of New Jersey
Department of Community Affairs, Division of Local Government Services.
[Amended 7-11-1991 by Ord. No. MC-2670]
D.
The budget document shall be prepared in such form as is required
by law for municipal budgets and in accordance with the Charter. There
shall be appended to the budget a detailed analysis of all items of
expenditure and revenue. Such analysis shall include a comparison
of the total number of positions of each class and grade to be authorized
by the budget with the actual number thereof employed at the beginning
and ending of the preceding budget period. So far as practicable,
such analysis shall include appropriate statements of the cost of
performance of functional programs and activities in terms of quantitative,
countable units of work for operating and capital expenditures.
E.
The Chief Financial Officer, with the assistance of the Budget Officer,
shall prepare all estimates of non-property-tax revenues anticipated
for the support of each annual budget and submit said information
to the Business Administrator.
[Amended 7-11-1991 by Ord. No. MC-2670]
A.
The Business Administrator shall supervise the administration of
each annual budget. In consultation with department heads, he shall
establish quarterly or such other periodic allotments of appropriations
as he may deem necessary. Each department shall plan and administer
its expenditure program within the limits of such allotments.
B.
If, at any time during the budget year, the Business Administrator
shall ascertain that the City government is faced with the probability
of incurring a cash deficit for the current year, he shall reconsider
the work programs and allotments of the several departments. Upon
such reconsideration and with the approval of the Mayor, the Business
Administrator may revise budget allotments so as to forestall, so
far as possible, the making of commitments and expenditures in excess
of the revenues to be realized during the fiscal year. He shall file
with the Comptroller a copy of such revised allotment, and the Comptroller
shall control all expenditures within the limits thereof.[1]
[1]
Editor's Note: Former § 5-84, Purchase requisitions,
which previously followed this section, was repealed 9-23-1999 by
Ord. No. MC-3513.
[Amended 9-8-1994 by Ord. No. MC-3032; 3-28-1996 by Ord. No.
MC-3192]
Upon contracts let by public competitive bidding, the Council
may, upon recommendation of the Business Administrator with respect
to all contracts other than public works contracts, and upon recommendation
of the Director of Environmental Affairs and the Director of Engineering
with respect to public works contracts, let the contract in the manner
prescribed by law. The Business Administrator may execute and sign
all contracts, including public works contracts, let and authorized
pursuant to the Charter and ordinances.
[Amended 4-13-1989 by Ord. No. MC-2447; 9-23-1999 by Ord. No.
MC-3513]
The Business Administrator shall establish an interdepartmental
Purchasing Standards Committee, consisting of the Purchasing Agent,
Comptroller and representatives of such line departments as may appear
desirable, who shall review the various needs of the departments for
goods and services. Upon such review, they shall, so far as practicable,
establish uniform standards for requisitions and purchases. Such standards,
when approved by the Mayor, shall be binding upon all departments.
The Committee may also review and make recommendations concerning
those individual requisitions submitted to it pursuant to guidelines
issued by the Mayor.
A.
Each department shall, upon request of the Business Administrator,
submit a complete statement of the materials, supplies and equipment,
and work and labor under contract, which will be required by the department
during the ensuing year, half year or quarter year, as the Business
Administrator may determine, according to the best estimate of the
department head. Such statement shall be in such form and detail as
the Business Administrator may require.
B.
All purchases shall be made in accordance with the rules, regulations
and procedures set forth in a document entitled "City of Camden Purchasing
Manual," dated November 1, 1999. The contents of said purchasing manual
and any amendments or supplements thereto shall become effective and
binding on the officers, employees and agents of the City of Camden
upon the Mayor filing said document with the Municipal Clerk.
C.
Purchases may be made within procedure and without the need for bidding,
where permitted by state statute, by the Purchasing Agent alone, upon
the requisition of a department head. Said purchases shall comply
fully to all state legislation and shall be permitted only upon certification
of approval by the Business Administrator of the City of Camden, and
with the certification of the Director of Finance that the funds are
available in the budget, and certified as legal and proper by the
Office of the City Attorney.
[Added 4-22-1976 by Ord. No. MC-1078; amended 8-13-1981 by Ord. No.
MC-1766]
A.
No moneys shall be paid out of the funds of the City of Camden for
goods or services supplied to or rendered on behalf of the City of
Camden, unless the person claiming or receiving said moneys shall
first present a detailed bill of items or demands, specifying particularly
how the bill or demand is made up, with the certification of the party
claiming payment that it is correct.
B.
Bills, claims and demands against the City, when duly authorized
and approved, shall be paid upon the audit, warrant and approval of
the Comptroller, and disbursement shall be made by a combination of
warrant — bank check or draft individually warranted by the
Comptroller or Assistant Comptroller and signed by the Mayor or Acting
Mayor and countersigned by the Treasurer or Acting Treasurer. Either
signature or both signatures may be facsimile signatures. City payroll
checks, however, may be signed by the Treasurer or, in his absence,
by the Assistant Treasurer or Acting Treasurer alone, upon voucher
and warrant of the Comptroller for a total payroll. Such signature
may be a facsimile signature.
[Amended 8-9-1973 by Ord. No. MC-747; 2-11-1976 by Ord. No. MC-1061]
C.
The Treasurer shall prepare for each regular meeting of the Council
a list of all bills, claims and vouchers which have been paid through
the close of business on the Friday next preceding the meeting and
since the last preceding list was compiled. Such list shall be prepared
in sufficient copies for each member of the Council and for the Mayor
and the Business Administrator. At least one copy shall be filed with
the Municipal Clerk as a public record open to examination in his
office.[1]
[Amended 9-8-1994 by Ord. No. MC-3032]
