[CC 1996 §105.470]
The extent to which employees receive fringe benefits shall depend upon the individual's employment status with the City.
[CC 1996 §105.480]
A. 
The following benefits may be provided to full-time employees of the City:
1. 
Group medical and dental insurance;
2. 
Life insurance, accidental death and dismemberment insurance and long-term disability insurance;
3. 
Participation in employee development or training programs;
4. 
Holidays;
5. 
Vacation;
6. 
Sick leave;
7. 
Workers' Compensation;
8. 
Gasoline expense reimbursement subject to approval of department head with submitted gas receipt. Mileage not applicable;
9. 
Other benefits as approved by the City Council.
[CC 1996 §105.490]
The City may provide a group hospitalization insurance plan and a dental program to all full-time permanent employees. Information on the medical and dental plans is available in the Administrative Department.
[CC 1996 §105.500]
All permanent full-time City employees may be eligible for life insurance coverage provided by the City.
[CC 1996 §105.510]
Employees may, with the approval of their department head, have professional organization dues paid by the City, provided that the membership benefits the employee in completing assigned duties and responsibilities. Membership payments shall be subject to the availability of funds as provided in the annual budget.
[CC 1996 §105.520]
Employees required to wear uniforms will be provided with such clothing allocations as deemed appropriate by the department head. In such case, the employee shall be required to wear the uniform clothing and to return the full allocation of garments upon separation from City service. The City shall replace uniform clothing damaged through natural wear on the job, but not due to negligence by the employee. The employee shall wear uniform clothing only en route to and from work, while on duty and while working an approved part-time job. Prior approval for the use of uniforms while in part-time employment is mandatory. The City Council may establish clothing allowances where deemed appropriate. In such instances, the employee shall be fully responsible for all maintenance and replacement of uniform or clothing.
[CC 1996 §105.530]
A. 
All full-time employees shall be entitled to eighty (80) hours of holiday leave per calendar year for which they shall receive full pay at their standard rate. In order for an employee to receive pay for a holiday, that employee must have been present at work on the scheduled workday immediately preceding and following the holiday, work the holiday if a scheduled workday or have been on an approved leave of absence with pay for the day or days absent.
B. 
Authorized holidays shall be:
New Year's Day (January 1)
Dr. Martin Luther King's Birthday (Third (3rd) Monday in January)
Presidents' Day (Third (3rd) Monday in February)
Memorial Day (Last Monday in May)
Independence Day (July 4)
Labor Day (First (1st) Monday in September)
Thanksgiving Day (Fourth (4th) Thursday in November)
Friday after Thanksgiving
Christmas Eve (December 24)
Christmas Day (December 25)
C. 
Whenever a holiday falls on a Saturday, the Friday preceding shall be considered such holiday; whenever a holiday falls on a Sunday, the Monday following shall be considered such holiday.
[CC 1996 §105.540; Ord. No. 1047 §3, 11-25-2002]
A. 
Vacation shall accrue to all full-time employees and shall be based upon the years of continuous, full-time employment with the City. The rates of vacation for all full-time employees employed as of November 25, 2002 shall be established as follows:
1. 
After one (1) full year of service — five (5) vacation days.
2. 
Two (2) years up to five (5) years accrues 1.54 hours per week — ten (10) vacation days.
3. 
Five (5) years up to ten (10) years accrues 2.308 hours per week — fifteen (15) vacation days.
4. 
Ten (10) years up to fifteen (15) years accrues 3.077 hours per week — twenty (20) vacation days.
5. 
Fifteen (15) years up to twenty (20) years accrues 3.846 hours per week — twenty-five (25) vacation days.
6. 
Twenty (20) years up to thirty (30) years accrues 4.62 hours per week — thirty (30) vacation days.
7. 
Thirty (30) years and up accrues 5.38 hours per week — thirty-five (35) vacation days.
The rates of vacation for all full-time employees hired after November 25, 2002, shall be established as follows:
1.
After one (1) full year — five (5) days.
2.
Two (2) years up to five (5) years — ten (10) days.
3.
Five (5) years up to fifteen (15) years — fifteen (15) days.
4.
Fifteen (15) years up to twenty-five (25) years — twenty (20) days.
5.
After twenty-five (25) years — twenty-five (25) days.
No two (2) Clerks to be on vacation at the same time.
B. 
The department head and the Mayor shall determine the time of year at which time vacation may be taken.
C. 
Vacation shall be completed from the day the person becomes a full-time employee of the City, but the employee shall not have benefit of any paid vacation before completing at least twelve (12) months of continuous service. Employees must use all accrued vacation time prior to their next anniversary date. The Mayor may approve an extension from the anniversary date but not to exceed six (6) months from said date.
D. 
Earned vacation benefits will be given at the new rate beginning January 1, 1996 as each employee meets their anniversary date.
Vacation leave normally shall be scheduled at least two (2) weeks in advance and shall be granted in accordance with rates set forth above, provided approval is given by the department head. Department heads shall schedule vacation leaves with particular regard to the operating requirement, order of requests and seniority of employees. Vacation leave may not accrue from year to year. All annual leave is based on continuous service. No temporary, part-time or seasonal employee shall accrue any annual leave. No employee shall be permitted to waive annual leave for the purpose of receiving double pay.
[CC 1996 §105.550]
A. 
Sick leave benefits, unlike vacation leave, is not something to which the employee is automatically entitled to but is provided by the City in an attempt to keep the employee from being seriously handicapped financially if he/she is unable to work because of illness. For the purpose of this Section, "personal illness" shall include disability due to sickness, injury or accident rendering the employee unable to adequately perform his/her normal duties.
1. 
Sick leave benefits shall be paid for scheduled workdays of "personal illness". No sick leave benefits shall be paid for "personal illness" unless the employee is hospitalized or confined at home (except for the time involved in visitation to the doctor). Abuse of sick leave benefits or fabrication of illness in the use of sick leave benefits shall be cause for suspension or dismissal.
2. 
Accumulation of sick leave.
a. 
The accumulation of sick leave time shall accrue at the rate of six (6) hours per month beginning the first (1st) day of the first (1st) full month after the employee is hired full-time. No sick leave benefits shall be paid within the first six (6) months of continuous full-time employment. In order to accrue the six (6) hours, the employee must not utilize any sick leave during that month.
b. 
Those employees who have from the previous regulations a sick leave bank may only use the accumulated time for sick leave after five (5) consecutive days of illness with documentation from the attending physician.
c. 
The current accruing bank of sick leave must be fully depleted before using time from the initial former sick leave bank. No sick leave benefits shall accrue in excess of thirty (30) days, two hundred forty (240) hours. No sick leave will be compensated for at the time of separation of employment.
3. 
The Administration Department with assistance from the department heads shall be responsible for monitoring the sick leave and verifying the authenticity of absences. Monthly report will be made by the City Clerk to the Council. When all accumulated sick pay benefits are depleted, no other sick days will be compensated.
4. 
In case of injury or accident which is compensable under the Workers' Compensation laws of Missouri, the employees may elect to use accrued sick leave benefits also. However, in no event shall the compensation under Workers' Compensation and the sick leave benefits herein exceed the regular rate of pay.
5. 
No part-time or temporary employee shall be entitled to sick leave benefits. No full-time employee shall be entitled to sick leave benefits for any "personal illness" which shall result from any of the following:
a. 
The use of drugs or intoxicants except when prescribed by a physician.
b. 
Illness or injury intentionally self-inflicted.
c. 
Illness or injury which shall be the result of the employee's own gross misconduct or negligence.
d. 
Disability or illness which shall occur while an employee is on leave of absence, furlough or suspension from work, other than on a regularly earned vacation.
6. 
No sick leave benefits shall be paid for "personal illness" during the holidays or in conjunction (prior to or after) scheduled days off. The use of sick pay benefits shall not encumber the accumulation of vacation leave.
7. 
All sick leave benefits shall be approved by the appropriate department head. The first (1st) day of any sick leave benefits will not be paid unless at least two (2) hours notice in advance of such absence is given to the department head or their designate.
8. 
For sick leaves of more than two (2) consecutive days' duration, the City will require, at the expense of the employee, an employee to file competent written evidence from their doctors that such sick leave usage was for an authorized purpose or reason and written evidence that the employee is physically and mentally able to return to his/her normal duties.
9. 
Claiming sick leave benefits under any condition other than those permitted by this Section or the falsification of any written evidence by any employee of the City will be cause for disciplinary action including suspension, demotion or dismissal and all other action and remedies at law for the remedies at law for the recovery of all monies paid to such employee guilty of this violation.
[CC 1996 §105.560]
A. 
In the case of occupational injury or illness incurred in the performance of an employee's City job, such employee shall be granted occupational injury pay effective immediately.
B. 
Such occupational injury pay shall be the regular base salary of such employee less any amounts received during the same period from employee-provided benefits such as Workers' Compensation.
C. 
Such occupational injury pay shall continue until the happening of the earliest of these events:
1. 
The date such employee shall be determined to be permanently disabled pursuant to the State Workers' Compensation law;
2. 
The date such employee is determined to be able to return to work by the City's appointed physician; or
3. 
The elapse of one hundred five (105) calendar days after the date of the occurrence of the disabling event.
D. 
In the event such employee remains unable to return to work after one hundred five (105) days, such employee may be paid for any accrued sick leave or vacation time. Upon exhaustion of such leave time, such employee shall receive Workers' Compensation payments and disability benefits, if determined eligible.
E. 
Employee's may elect to utilize accrued sick leave or vacation leave to make up the difference between their occupational injury pay or Workers' Compensation benefits and their base pay. An employee desiring to utilize this option shall submit a written request.
F. 
When the City requires a physician's report concerning an occupational illness or injury suffered by an employee, the examination shall be at the expense of the City and performed by a physician selected by the City. Employees who are not satisfied with the physician's determination may submit a report at their own expense from a physician of their own choosing.
[CC 1996 §105.570]
In the event of the death of an immediate family member, a full-time employee may be granted up to three (3) working days of said leave to attend the funeral of that family member. The amount of time granted shall be based upon the recommendation of the department head and shall take into account such factors as relationship, travel and day of the week on which the funeral is held. The purpose of this leave is for funeral attendance and related memorial services. "Immediate family" for the purpose of the Section is defined as: spouse, child, grandchild, brother, sister, parent, father-in-law, mother-in-law, sister-in-law, brother-in-law, grandparent of the employee, half and stepparents, stepbrothers, stepsisters, half brother, half sister or relative living in the same home of the employee. The employees shall receive their regular straight hourly pay. Notice replacement of parents by legal guardian: Employee upon request will be excused, as provided for "parent" under bereavement pay, when the employee's parents or employee's parents are not living.
[CC 1996 §105.580]
A department head with the approval of the City Council may grant employee leave of absence without pay not to exceed ninety (90) calendar days. Such leave shall be granted only when it will not result in undue hardship to the City and when the employee requesting such leave will not have to be replaced for the leave period. No leave without pay shall be granted except upon written request of the employee. Upon expiration of an approved leave without pay, the employee shall be reinstated in the position held at the time leave was granted. Failure on the part of an employee on leave to report at the end of the leave period may be deemed cause for discharge. Benefits, including health, dental, life or any other insurance, shall be discontinued after one (1) month of leave of absence without pay. Vacation and sick leave shall not accrue, nor other leaves of absence be available to an employee while on leave without pay. An employee may, subject to insurance policy restrictions, pay the entire portion of any premium, plus one percent (1%) for administrative costs, for health, dental, life or other group insurance policy offered by the City while the employee is on leave of absence without pay.
[CC 1996 §105.590]
An absence of an employee from duty, including any absence for a single day or part of a day, that is not authorized by a specific grant of leave of absence under the provisions of these rules shall be deemed to be an absence without leave. Any such absence shall be without pay and, in addition, may be subject to disciplinary action. Three (3) working days absence unexplained satisfactorily to the department head may be deemed as voluntary separation from service.
[CC 1996 §105.600]
A. 
An employee leaving the City's service for enlistment or commission on military service to the United States for a period of not more than four (4) years, unless involuntarily extended by order of the President, Governor, Congress or Service Secretary, is paid accrued vacation for which he/she is eligible at the time of separation from the City to perform military duty.
1. 
Vacation and sick time does not accrue while on leave of absence for extended military duty; however, total service with the City continues while on military leave of absence;
2. 
The returning veteran must apply for reinstatement within thirty (30) days of separation from active military service and will be given all rights guaranteed under the Federal Veterans Re-employment Act;
3. 
The returning veteran begins accruing vacation and sick time immediately upon return to employment and is eligible to take earned vacation after thirty (30) days.
[CC 1996 §105.610]
A. 
In addition to leaves of absence otherwise authorized in these rules, employees who are or may become members of the National Guard or any reserve component of the Armed Forces of the United States shall be entitled to leaves of absence from their respective duties, without loss of time, pay, regular leave, impairment of efficiency rating or of any other rights or benefits to which otherwise entitled, for all period of military services during which they are engaged in the performance of duty or training in the service of the United States at the call of the President, Governor, Congress, Adjutant General or Service Secretary, without regard to length of time and for a period not to exceed a total of one hundred twenty (120) hours in any Federal fiscal year.
1. 
Military leave of absence in excess of eighteen (18) calendar days in a calendar year will be granted as leave of absence without pay and all rights and benefits guaranteed under Federal Law will be granted to the employee.
2. 
The employee may elect to use accrued vacation, compensatory time or holidays to cover the period of absence with the consent of his/her department head.
3. 
Before military leave is granted, the employee must file a request with his/her department head stating the dates of the period of absence and forward a copy of orders as soon is received as evidence of such duty for which military leave with pay is granted.
4. 
Employees whose attendance is required at monthly weekend uniformed training assemblies (UTA'S) will be allowed to attend. Employees must notify their immediate supervisor of the dates for which UTA attendance is required thirty (30) days in advance. Employees whose schedule includes weekends will be given time off for UTA attendance, however, the employee will be scheduled for alternate work time and will not get an additional weekend off because of his/her UTA attendance.
5. 
No member of the organized militia or reserve shall be discharged from employment because of being a member of the organized militia reserve, nor shall he/she be hindered or prevented from performing any military service he/she may be called upon to perform by proper authority nor otherwise be discriminated against or dissuaded from enlisting or continuing his/her service in the militia or reserve by threat or injury to him/her in respect to his/her employment.
[CC 1996 §105.620]
Any employee eligible and registered to vote in any election held within this State or any primary election held in preparation for such election, on the day of such election, shall be entitled to leave from duty (if on duty) which would allow three (3) hours of voting time between the time of opening and the time of closing of the polls. This Section shall not apply to voter on the day of election if there are three (3) successive hours while the polls are open in which the employee is not on duty. Only the authorized supervisor may specify the three (3) hours between the time of opening and closing of the polls during which an employee may be granted voting leave. Generally, said leave shall not exceed one (1) hour of paid on-duty time for each election day. Exceptions may be arranged with the approval of the department head. Employees may be required to show current eligible voter registration cards to their supervisor prior to release for voting purposes; and no employee shall be granted time off with pay for voting who is not eligible to participate in a given election.
[CC 1996 §105.630]
Administrative leave may be authorized to provide time off for employees who routinely work in excess of forty (40) hours per week and who are not eligible for overtime pay or compensatory time off. Exempt employees may have paid time off contingent on manpower requirements of the affected department with the approval of their department head. Administrative leave for department heads is subject to approval by the Mayor.
[CC 1996 §105.640]
Employees shall be granted leaves of absence for required jury duty or for any other required appearances before a court as a witness. Such employee shall receive that portion of their regular salary which will, together with their jury duty pay or fees, equal their total salary for the same period.
[CC 1996 §105.650]
Employees requesting a leave of absence for any reason must submit a request in writing. In order to receive consideration, the requested leave shall be approved by the employee's department head.
[CC 1996 §105.660]
The City is a participant in the International City Management Association Retirement Corporation. Payroll deductions will be made for employees who choose to participate in this voluntary program. Membership information is available in the Department of Administration.
[CC 1996 §105.670]
The City is a participant in the Aerospace Credit Union members. Membership information is available in the Department of Administration.
[CC 1996 §105.680]
All City employees shall participate in the Federal Old-Age, Survivors', Disability and Health Insurance program. Employees' contributions are deducted each pay day pursuant to Federal law.