It is the policy of the City that surplus property/equipment
that has been determined to be no longer useful for any municipal
purpose and has a resale/salvage value of less than $5,000 may be
sold, donated or discarded in accordance with the following guidelines.
Upon receipt of the written approval of the Mayor, City department
heads may discard or donate surplus supplies/equipment that have a
resale or salvage value of less than $500.
Surplus supplies/equipment having a resale or salvage value
of $500 or more but less than $5,000 may be sold or donated with the
Mayor's written approval of the plan to sell (bid/auction) such supplies/equipment.
A. The department's
plan to sell by bid or auction the surplus supplies/equipment will
including the following:
(1) A bidding notice or notice of sale by auction, including:
(a)
Complete description of the surplus supplies/equipment.
(b)
A notification of when, where and how the surplus supplies/equipment
may be inspected.
(c)
All terms and conditions of the sale.
(d)
The place and deadline for the submission of bids or place and
time of auction.
(e)
A statement that the City retains the right to reject any and
all bids.
(2) Posting a notice at City Hall and in a newspaper with general circulation
in the local area with all terms and conditions delineated in the
notices of sale.
(3) Full and proper documentation/recording of the transaction(s) in
conformity with all terms and conditions delineated in the notices
of sale.
B. If the
governmental body rejects the bid of the highest bidder, the governmental
body may:
(1) Negotiate a sale of such supply/equipment, so long as the negotiated
sale price is higher than the bid price.
The City's procurement officer may choose to utilize the surplus
supplies/equipment as a "trade in" in process of purchasing new supplies/equipment.
All proceeds from the sale of surplus supplies/equipment shall
be deposited into the City's reserve/revolving account.
Surplus supplies/equipment with an estimated resale or salvage
value of less than $5,000 may be donated to an organization that has
an IRS tax-exempt status by reason of its charitable nature, by a
majority vote of the Municipal Council.