[HISTORY: Adopted by the Borough Council of the Borough of
Littlestown as Ch. 35A of the 1994 Code. Amendments noted where applicable.]
The office of Littlestown Borough Manager is hereby created
by the Littlestown Borough Council, in accordance with the provisions
of Sections 1141 through 1143, inclusive, of the Borough Code (8 Pa.C.S.A.
§§ 1141 through 1143).
[Amended 12-12-2000 by Ord. No. 537]
The Littlestown Borough Manager shall be appointed for an indefinite
term by a majority of all members of the Littlestown Borough Council.
The Littlestown Borough Manager shall serve at the pleasure of the
Littlestown Borough Council and may be removed at any time by a majority
vote of all its members. At least 30 days before such removal is to
become effective, the Littlestown Borough Council shall furnish the
Littlestown Borough Manager with a written statement setting forth
its intention to remove him/her. The Littlestown Borough Council will
provide severance pay and medical coverage for a thirty-day period.
Severance pay will be at the Borough Manager's current rate of pay.
A.
The Littlestown Borough Manager shall be chosen solely on the basis
of executive and administrative abilities, with special reference
to the duties of the office as herein outlined.
B.
The Littlestown Borough Manager need not be a resident of the Borough
of Littlestown or of the Commonwealth of Pennsylvania at the time
of appointment, but during the tenure of office may reside outside
of the Borough of Littlestown only with the approval of the Littlestown
Borough Council. If the Littlestown Borough Council fails within a
reasonable time, not to exceed 60 days after the appointment, to approve
the Littlestown Borough Manager's residence outside the Borough of
Littlestown, he/she must immediately become, and during his/her tenure
remain, a resident of the Borough of Littlestown.
Before entering upon his/her duties, the Littlestown Borough
Manager shall give a bond in the sum of $25,000 to the Borough of
Littlestown, with a bonding company as surety, to be approved by the
Littlestown Borough Council, conditioned upon the faithful performance
of his/her duties, the premium for said bond to be paid by the Borough
of Littlestown. The nature and amount of said bond shall be sufficient
to encompass the Littlestown Borough Manager's duties as Littlestown
Borough Treasurer, as set forth hereinbelow.
The salary of the Littlestown Borough Manager shall be fixed
from time to time by the Littlestown Borough Council.
The Littlestown Borough Manager shall be the chief administrative
officer of the Borough of Littlestown and shall be responsible to
the Littlestown Borough Council as a whole for the proper and efficient
administration of the affairs of the Borough of Littlestown placed
in his/her charge. The powers and duties for administration of all
Borough of Littlestown business shall be vested in the Littlestown
Borough Manager, unless expressly imposed, conferred or reserved by
statute or ordinance upon or unto other Borough of Littlestown officers
or employees.
Subject to recall by ordinance of the Borough of Littlestown,
the powers and duties of the Littlestown Borough Manager shall include
the following:
A.
General. The Borough Manager shall:
(1)
Prepare short-term and long-range objectives and recommend them to
the Borough Council.
(2)
Prepare plans and programs for attainment of objectives approved
by the Borough Council.
(3)
Represent the Borough in contacts with state and federal legislators.
(4)
Investigate and present recommendations to the Borough Council concerning
application for state and federal grants and aid programs.
(5)
Prepare and update plans for Borough utilization of funds made available
under federal and state grants and aid programs.
(6)
Determine priorities of projects to meet objectives approved by Council.
(7)
Delegate responsibility and authority for performance of assigned
functions to departments reporting to him/her.
(8)
Develop and update a training plan for Borough employees.
(9)
Prepare, recommend to Council and implement a capital improvement
program.
(10)
Prepare and implement a preventive maintenance program for Borough
equipment.
(11)
Develop and administer Borough personnel policies, procedures and
programs.
(12)
Review applications of prospective employees, interview and hire,
subject, however, to the approval of the Personnel Committee and Council.
(13)
Prepare reports to other governmental units.
(14)
Attend and participate at Borough conventions and professional association
meetings.
(15)
Originate and maintain contacts with federal and state agencies and
other organizations with whom the Borough may have business.
(16)
Maintain professional affiliations and keep abreast of new developments
in municipal government matters.
(17)
Supervise and be responsible for the activities of all municipal
departments.
(18)
Upon the approval of the Personnel Committee, and subject to the
veto of Council, hire and, when for the good of the Borough of Littlestown,
suspend or discharge any employee under his/her supervision, provided
that persons covered by the civil service provisions of the Littlestown
Borough Code shall be hired, suspended or discharged in accordance
with such provisions, and provided further that the Littlestown Borough
Manager shall report, at the next meeting thereafter of the Littlestown
Borough Council, any action taken by authority of this subsection.
(19)
Prepare and submit to the Littlestown Borough Council a budget for
the next fiscal year and an explanatory budget message, in such a
timely fashion as will enable the Littlestown Borough Council to consider
and adopt the budget and related tax ordinances according to the requirements
of law. In preparing the budget, the Littlestown Borough Manager,
or an officer designated by him/her, shall obtain from the head of
each department, agency or board, or any qualified officer thereof,
estimates of revenues and expenditures and such other supporting data
as is required. The Littlestown Borough Manager shall review such
estimates and may revise them before submitting the budget to the
Littlestown Borough Council.
(20)
Be responsible for the administration of the budget after its adoption
by the Littlestown Borough Council.
(21)
Develop, in conjunction with the preparation of the budget, long-range
fiscal plans for the Borough of Littlestown, such plans to be presented
annually to the Council for its review and adoption.
(23)
Attend all meetings of the Littlestown Borough Council and its committees,
with the right to take part in the discussions. The Littlestown Borough
Manager shall receive notice of all special meetings of the Littlestown
Borough Council and its committees.
(24)
Prepare the agenda for each meeting of the Littlestown Borough Council
and supply facts pertinent thereto, all in conjunction with the Littlestown
Borough Secretary.
(25)
Keep the Littlestown Borough Council informed as to the conduct of
Littlestown Borough affairs, submit periodic reports on the condition
of the Littlestown Borough finances and such other reports as the
Littlestown Borough Council requests, and make such recommendations
to the Littlestown Borough Council as deemed advisable.
(26)
Ensure that the provisions of all franchises, leases, permits and
privileges granted by the Littlestown Borough Council are observed.
(27)
Employ, by and with the approval of the Littlestown Borough Council,
experts and consultants to perform work and to advise.
(28)
Attend to the letting of contracts in due form of law, and supervise
the performance and faithful execution of the same.
(29)
Be responsible for all accounts payable and receivable.
(30)
Serve as purchasing officer of the Borough of Littlestown and purchase,
in accordance with the provisions of the Littlestown Borough Code,
all supplies and equipment for the agencies, boards, departments and
other offices of the Borough of Littlestown. The Littlestown Borough
Manager shall keep an account of all purchases and shall, from time
to time or when directed by the Littlestown Borough Council, make
a full written report thereof. He/she shall also issue rules and regulations,
subject to the approval of the Littlestown Borough Council, governing
the procurement of all municipal supplies and equipment.
(31)
Investigate and dispose of, or designate an officer to investigate
and dispose of, all complaints regarding Littlestown Borough services
and personnel and to report to the Council thereon. All complaints
regarding Littlestown Borough services shall be referred to the office
of the Littlestown Borough Manager.
(32)
Enforce the ordinances and regulations of the Borough of Littlestown.
B.
Daily basis. The Borough Manager shall:
D.
Monthly basis. The Borough Manager shall:
(1)
Prepare and/or approve specifications for purchase of major equipment.
(2)
Review budget performances of all departments.
(3)
Prepare monthly reports on all activities, e.g., construction projects
and cost, equipment purchases for submission to Borough Council.
(4)
Prepare recommendations, background information and cost estimates
for monthly Borough Council meetings.
(5)
Attend and participate in all Borough Council meetings.
(6)
Program all major expenditures from cash flow viewpoint.
Individual members, or a group of groups of individual members
of the Littlestown Borough Council, shall not dictate or influence,
or attempt to dictate or influence, the hiring of any person to, or
his/her discharge from, municipal employment by the Littlestown Borough
Manager, or in any manner take part in this hiring, suspending or
discharging of employees in the administrative service of the Borough
of Littlestown, except as required by the civil service provisions
of the Littlestown Borough Code or the provisions of the Local Agency
Act.[1] Other than for the purpose of inquiry, the Littlestown
Borough Council or any of its members or any of its committees shall
deal with the administrative service solely through the Littlestown
Borough Manager, and the Littlestown Borough Council or any of its
members or its committees shall not give orders, publicly or privately,
to any subordinate of the Littlestown Borough Manager.
[1]
Editor's Note: See 2 Pa.C.S.A. §§ 551 et seq.
and 751 et seq.
If the Littlestown Borough Manager becomes ill or needs to be
absent from the Borough of Littlestown, he/she shall designate one
qualified member of his/her staff to perform the duties of Littlestown
Borough Manager during his/her absence or disability. The person so
designated shall not perform these duties for a period longer than
two weeks without the approval of the Littlestown Borough Council.
