[HISTORY: Adopted by the Township Committee of the Township of Shamong 11-8-2017 by Ord. No. 2017-7. Amendments noted where applicable.]
Special events may add to the quality of life of the residents, and while the Township does not desire to limit or burden event planners, it seeks to impose herein a permit requirement in order to ensure notice to the Township and planning and coordination with the Office of Emergency Management.
As used in this chapter, the following terms shall have the meanings indicated:
- SPECIAL EVENT
- Defined as follows: Any race, walkathon, fair, carnival festival, show, exhibition, or other similar event within the Township of Shamong where estimated attendance is greater than 300 guests, held on public ground, park or right-of-way or held on private ground where the public is invited or the event is advertised.
Any individual, partnership, corporation or entity conducting a special event shall submit an application for a special event permit, which shall not require a fee. Applications must be submitted at least 30 days prior to the date of the event.
Attached to each application for a special event permit shall be an event management plan, which shall include proposed planning to address public health and safety issues including, but not limited to, emergency vehicle access, traffic management, and public health management. This plan shall include:
Emergency vehicle access management includes establishing the location(s) and manner in which emergency vehicles may access the event and property if necessary.
Traffic management includes:
Providing safe ingress and egress, vehicular traffic flow, and pedestrian traffic flow;
Utilizing parking attendants, signs, or other parking-related instructions to facilitate vehicular and pedestrian traffic flow onto, off of, and within the event. Off-duty police officers may be hired to assist with traffic management;
Establishing areas temporarily devoted to parking based on the volume of visitors expected; and
Establishing overflow parking areas in the event the planned-for parking capacity is exceeded.
Public health management includes:
Providing sanitary facilities sufficient to accommodate, without causing long queues, the volume of visitors expected;
Providing hand-sanitizing facilities for visitors to wash or sanitize their hands after the use of the sanitary facilities;
Locating sanitary facilities and managing them with an appropriate cleaning schedule, so as to prevent adverse impacts on adjacent properties, such as odors;
Providing trash and recycling receptacles to accommodate the volume of visitors expected in order to prevent the accumulation of trash on the ground; and
Properly training and equipping event staff on how to handle an emergency situation during the event including, but not limited to, whether and how police, fire, or other entities should be contacted based on an actual emergency.
If a special event occurs periodically or more than once per year and occurs under the same basic conditions, an applicant may satisfy the provisions of this chapter for the multiple events by submitting a single event management plan that notes the multiple occurrences and the future dates of the event.
If the Office of Emergency Management Coordinator requests or requires any additional information or changes to the special event management plan, the applicant shall provide the additional information and comply with the required changes.
Every applicant granted a special event permit shall provide insurance and indemnification to the Township in accord with the following:
Insurance. The Township shall require, as a condition of the issuance of a permit, and the applicant shall furnish evidence of, a public liability insurance policy in an amount not less than $1,000,000 combined single limit, per occurrence and in the aggregate, covering personal injury and property damage, issued by an insurance company authorized to do business in the State of New Jersey. The insurance policy shall be endorsed to the Township, with the Township, its elected and appointed boards, officers, agents, and employees named as additional insured, and shall provide that any other insurance maintained by the Township shall be in excess of, and not contributing with, the insurance coverage provided to the Township under the applicant's policy.
Indemnification. The applicant shall also be required to sign an indemnity agreement in a form approved by the Township Attorney which shall expressly provide that the applicant agrees to defend, protect, indemnify and hold the Township, its officers, employees and agents free and harmless from and against any and all claims, damages, expenses, loss or liability of any kind or nature whatsoever arising out of, or resulting from, the alleged acts or omissions of the applicant, participants, its officers, agents or employees in connection with the permitted event or activity; and the permit shall expressly provide that the applicant shall, at the applicant's own cost, risk and expense, defend any and all claims or legal actions that may be commenced or filed against the Township, its officers, agents, participants or employees, and that the applicant shall pay any settlement entered into and shall satisfy any judgment that may be rendered against the Township, its officers, agents or employees as a result of the alleged acts or omissions of the applicant or the applicant's officers, agents, participants or employees in connection with the uses, events or activities under the permit. This indemnification shall specifically include the provision of legal counsel for defense, including payment thereof, and any costs incurred by the Township in seeking enforcement of the indemnification.
Any person, firm, corporation, association or legal party whatsoever who or which shall violate, or authorize or procure a violation, or cause to be violated, any provision of this chapter shall, upon conviction thereof, be punishable as provided under the general penalty provisions found at § 1-15 of this Code.