[HISTORY: Adopted by the Township Committee of the Township
of Shamong 11-8-2017 by Ord. No.
2017-7. Amendments noted where applicable.]
Special events may add to the quality of life of the residents,
and while the Township does not desire to limit or burden event planners,
it seeks to impose herein a permit requirement in order to ensure
notice to the Township and planning and coordination with the Office
of Emergency Management.
As used in this chapter, the following terms shall have the
meanings indicated:
Defined as follows: Any race, walkathon, fair, carnival festival,
show, exhibition, or other similar event within the Township of Shamong
where estimated attendance is greater than 300 guests, held on public
ground, park or right-of-way or held on private ground where the public
is invited or the event is advertised.
Any individual, partnership, corporation or entity conducting
a special event shall submit an application for a special event permit,
which shall not require a fee. Applications must be submitted at least
30 days prior to the date of the event.
Attached to each application for a special event permit shall
be an event management plan, which shall include proposed planning
to address public health and safety issues including, but not limited
to, emergency vehicle access, traffic management, and public health
management. This plan shall include:
A.
Emergency vehicle access management includes establishing the location(s)
and manner in which emergency vehicles may access the event and property
if necessary.
B.
Traffic management includes:
(1)
Providing safe ingress and egress, vehicular traffic flow, and pedestrian
traffic flow;
(2)
Utilizing parking attendants, signs, or other parking-related instructions
to facilitate vehicular and pedestrian traffic flow onto, off of,
and within the event. Off-duty police officers may be hired to assist
with traffic management;
(3)
Establishing areas temporarily devoted to parking based on the volume
of visitors expected; and
(4)
Establishing overflow parking areas in the event the planned-for
parking capacity is exceeded.
C.
Public health management includes:
(1)
Providing sanitary facilities sufficient to accommodate, without
causing long queues, the volume of visitors expected;
(2)
Providing hand-sanitizing facilities for visitors to wash or sanitize
their hands after the use of the sanitary facilities;
(3)
Locating sanitary facilities and managing them with an appropriate
cleaning schedule, so as to prevent adverse impacts on adjacent properties,
such as odors;
(4)
Providing trash and recycling receptacles to accommodate the volume
of visitors expected in order to prevent the accumulation of trash
on the ground; and
(5)
Properly training and equipping event staff on how to handle an emergency
situation during the event including, but not limited to, whether
and how police, fire, or other entities should be contacted based
on an actual emergency.
D.
If a special event occurs periodically or more than once per year
and occurs under the same basic conditions, an applicant may satisfy
the provisions of this chapter for the multiple events by submitting
a single event management plan that notes the multiple occurrences
and the future dates of the event.
E.
If the Office of Emergency Management Coordinator requests or requires
any additional information or changes to the special event management
plan, the applicant shall provide the additional information and comply
with the required changes.
Every applicant granted a special event permit shall provide
insurance and indemnification to the Township in accord with the following:
A.
Insurance. The Township shall require, as a condition of the issuance
of a permit, and the applicant shall furnish evidence of, a public
liability insurance policy in an amount not less than $1,000,000 combined
single limit, per occurrence and in the aggregate, covering personal
injury and property damage, issued by an insurance company authorized
to do business in the State of New Jersey. The insurance policy shall
be endorsed to the Township, with the Township, its elected and appointed
boards, officers, agents, and employees named as additional insured,
and shall provide that any other insurance maintained by the Township
shall be in excess of, and not contributing with, the insurance coverage
provided to the Township under the applicant's policy.
B.
Indemnification. The applicant shall also be required to sign an
indemnity agreement in a form approved by the Township Attorney which
shall expressly provide that the applicant agrees to defend, protect,
indemnify and hold the Township, its officers, employees and agents
free and harmless from and against any and all claims, damages, expenses,
loss or liability of any kind or nature whatsoever arising out of,
or resulting from, the alleged acts or omissions of the applicant,
participants, its officers, agents or employees in connection with
the permitted event or activity; and the permit shall expressly provide
that the applicant shall, at the applicant's own cost, risk and
expense, defend any and all claims or legal actions that may be commenced
or filed against the Township, its officers, agents, participants
or employees, and that the applicant shall pay any settlement entered
into and shall satisfy any judgment that may be rendered against the
Township, its officers, agents or employees as a result of the alleged
acts or omissions of the applicant or the applicant's officers,
agents, participants or employees in connection with the uses, events
or activities under the permit. This indemnification shall specifically
include the provision of legal counsel for defense, including payment
thereof, and any costs incurred by the Township in seeking enforcement
of the indemnification.
Any person, firm, corporation, association or legal party whatsoever who or which shall violate, or authorize or procure a violation, or cause to be violated, any provision of this chapter shall, upon conviction thereof, be punishable as provided under the general penalty provisions found at § 1-15 of this Code.
