[HISTORY: Adopted by the Board of Trustees of the Village
of Lake Placid indicated in article histories. Amendments noted where
applicable.]
[Adopted 2-17-2015 by L.L. No. 1-2015]
New York General Municipal Law § 103(1) allows the
Village to authorize, by local law, the award of certain purchase
contracts (including contracts for services) subject to competitive
bidding under General Municipal Law § 103 on the basis of
"best value" as defined in § 163 of the New York State Finance
Law. The "best value" option may be used, for example, if it is more
cost efficient over time to award the good or service to other than
the lowest responsible bidder or offerer if factors such as lower
cost of maintenance, durability, higher quality and longer product
life can be documented.
The Village Board may award purchase contracts, including contracts
for services on the basis of "best value" as that term is defined
in New York State Finance Law § 163. All awards based on
best value shall require Village Board approval.
The provisions of this chapter apply to Village purchase contracts,
including contracts for services involving an expenditure of more
than $20,000, but excluding purchase contracts necessary for the completion
of a public works contract pursuant to Article 8 of the New York Labor
Law and any other contract that may in the future be excluded under
state law from the best value option. If the dollar thresholds of
New York General Municipal Law § 103 are increased or decreased
in the future by the State Legislature, the dollar thresholds set
forth herein shall be deemed simultaneously amended to match the new
General Municipal Law thresholds.
Goods and services procured and awarded on the basis of best
value are those that the Village Board determines optimize quality,
cost and efficiency, among responsive and responsible bidder or offerers.
Where possible, the determination shall be based on an objective and
quantifiable analysis of clearly described and documented criteria
as they apply to the rating of bids or offers. The criteria may include,
but shall not be limited to, any or all of the following: cost of
maintenance; proximity to the end user if distance or response time
is a significant term; durability; availability of replacement parts
or maintenance contractors; longer product life; product performance
criteria; and quality of craftsmanship.
Whenever any contract is awarded on the basis of best value
instead of lowest responsible bidder, the basis for determining best
value shall be thoroughly and accurately documented.
Any inconsistent provision of the Village's procurement
policy, as adopted prior to the effective date of this chapter by
resolution of the Village Board, or as amended thereafter, shall be
deemed superseded by the provisions of this chapter.
