City of Chillicothe, MO City Administrator

[CC 1999 §2-197; Ord. No. 90-15, 5-14-1990; Ord. No. 92-101, 12-28-1992; Ord. No. 93-54, 10-11-1993; Ord. No. 95-125, 10-1995; Ord. No. 2008-40 §1, 3-14-2008; Ord. No. 2011-65 §1, 6-27-2011]

Administrative Office. The City Administrator shall be the chief City Administrator of the City reporting directly to the Mayor and the City Council. Except as otherwise specified by ordinance or by the law of the State of Missouri, the City Administrator shall be responsible to the City Council and Mayor for the administration of all City affairs placed under his/her charge by law or ordinance.

Purchasing. The City Administrator shall be the purchasing agent for the City of Chillicothe (except for the Municipal Utilities) and all purchases shall be made under his/her direction and supervision and in accordance with purchasing rules and procedures approved by the City Council.

Budget. The City Administrator shall be the Budget Officer of the City of Chillicothe, shall assist the department heads and City Officers in assembling estimates of the financial needs and resources of each department and office of the City for each ensuing year and shall prepare a program of the activities within the financial power of the City, embodying in it a budget document with proper supporting schedules and an analysis to be proposed to the Mayor and City Council for their final approval.

Annual Report. The City Administrator shall prepare and present to the Mayor and City Council an annual report of the City's affairs, including in such report a summary of reports of department heads and such other reports as the Mayor and City Council may require.

Personnel. The City Administrator:

[Ord. No. 2018-67, 9-10-2018]

Shall act as the personnel officer of the City;

Shall recommend an appropriate employee classification system and pay plan to the Mayor and City Council;

Shall, after consultation with the department heads, recommend for approval all advancements and appropriate pay increases;

Shall, after consultation with the department heads, recommend the appointment or removal of employees of the City; and

May place any employee on administrative leave, with or without pay, due to violations of City policy or for the good of the City for such period as the Administrator deems proper, and will promptly report such action to the Mayor and City Council for their review.

Policy Formulation. The City Administrator shall recommend to the Mayor and City Council adoption of such measures as he/she may deem necessary or expedient for the health, safety and welfare of the City or for the improvement of administrative services of the City.

Boards And Committees. The City Administrator shall work with or assist all department heads, City boards and committees and shall report directly to the Mayor and City Council concerning any actions taken by such boards or committees, except as otherwise provided by law.

Attend City Council Meetings. The City Administrator shall attend all meetings of the City Council unless excused prior to the meeting.

Bid Specifications. The City Administrator shall supervise the preparation of all bid specifications for services and equipment and receive sealed bids for presentation to the City Council for all departments, except the Municipal Utilities.

State And Federal Aid Programs. The City Administrator shall make application for all Federal and State programs which may have application to the City of Chillicothe, Missouri, and shall assist department heads in finding and applying for applicable Federal and State grants or other assistance.

Conference Attendance. The City Administrator shall attend State and regional conferences and programs applicable to his/her office and the business of the City of Chillicothe, when said conferences and programs are approved in his/her budget, and such other conferences and programs, whenever such attendance is directed and approved by the City Council and Mayor.

Record Keeping. The City Administrator shall keep full and accurate records of all actions taken by him/her in the course of his/her duties and he/she shall safely and properly keep all records and papers belonging to the City of Chillicothe and entrusted to his/her care; all such records shall be and remain the property of the City of Chillicothe and be open to inspection by the Mayor and City Council at all times.

City Property. The City Administrator shall assist the City Council in the management of all real and personal property of the City, except that property under the exclusive control of the Board of Public Works. He/she shall work with or assist department heads in the preparation of such inventories and statements of condition of the City property as directed by the City Council. Real and personal property of the City will be sold or disposed of as directed by the City Council or otherwise provided by ordinance.

Departments. The City Administrator shall direct and supervise all departments, offices and agencies of the City and shall regularly report to the Mayor and City Council concerning such departments.

Investigate And Report. The City Administrator shall have the power to investigate and to examine or inquire into the affairs or operation of any department of the City under his/her jurisdiction and shall report on any condition or fact concerning the City Government requested by the Mayor or City Council.

Miscellaneous. In addition to the foregoing duties, the City Administrator shall perform any and all other duties or functions prescribed by the Mayor and City Council.

At no time shall the duties or powers of the City Administrator supersede the action by the Mayor and City Council.

The City Administrator shall have the authority to attend any and all meetings of any department of the City, regardless of whether the meeting is an open meeting or a closed meeting of such department, and upon request will make a report of such meetings to the Mayor and City Council.