[Adopted 5-17-1993 as Ch. 2.12 of the 1993 Code; amended in its entirety 11-10-2016 by Order No. 2016-246]
The City Council shall annually in the month of January and whenever a vacancy occurs in such office elect a Clerk of Committees, who shall hold this office until a successor is elected.
Under the direct supervision of the City Clerk, City Auditor and with minimal supervision, performs multifaceted and complex general office duties. Working independently and with others in a fast-paced and customer service oriented environment. Coordinating, scheduling and staffing all of the City Council and City Council subcommittee meetings. Taking and maintaining accurate meeting minutes.
A. 
A full-time position (1,820 hours per year) with flexible hours that allow attendance of all City Council and committee meetings of the City Council during non-business hours.
B. 
Word processing correspondence, other documents with speed and accuracy.
C. 
Scheduling individual and community meetings for City Councillors.
D. 
Liaison to the general public, other elected and appointed officials.
E. 
Routing and following up requests for services.
F. 
Drafting, editing and mailing correspondence on behalf of the City Councillors.
G. 
Ensuring all outgoing correspondence uses proper grammar, punctuation and spelling.
H. 
Working and communicating with City departments and outside agencies including but not limited to utility providers.
I. 
Performs other department work as assigned by City Councillors, City Clerk and City Auditor.
J. 
Performs various confidential projects for City Councillors, consistent with their public duties, and maintains strict confidentiality.
K. 
Train and assist new employees.
L. 
Able to work adjustable thirty-five-hour work week based on meeting schedule.
M. 
Attendance to each and every City Council meeting and City Council subcommittee meeting.
N. 
Scheduling and public notification of any and all meetings of the City Council and its committees.
O. 
Drafting and distribution of agenda for the City Council and subcommittee meetings.
P. 
Management and oversight of the City Council calendar and legislation.
Q. 
Ensure accuracy, approval and public dissemination of all meeting minutes.
R. 
Keeping of all meeting minutes for all City Council and subcommittee meetings.
S. 
Record and produce all minutes of City Council and subcommittee meetings.
T. 
Type final City Council orders for City Clerk and Mayor's signature.
U. 
Familiarity with all City ordinances.
V. 
All duties reasonably anticipated.
In accordance with Chapter 72, Article I, Job Classifications and Salaries, § 72-1, official salary schedules shall be kept on file in the office of the City Clerk.
A. 
Work processing ability and general office knowledge.
B. 
Knowledge and proficiency in Munis and Microsoft Office.
C. 
Advance training in Microsoft Office, Word, Excel, PowerPoint, Publisher and Outlook.
D. 
Ability to update Council information on website and social media.
E. 
Capable of offering problem-solving measures and resolution to constituent requests.
F. 
Knowledge of municipal operations.
G. 
Strong interpersonal skills, allowing for sound communication with the public and others.
H. 
Work effectively under pressure and with frequent interruptions.
I. 
Ability to work simultaneously on multiple projects from different City Councillors.
J. 
Ability and willingness to work independently and in groups.