[Amended by Ord. No. 88:56]
A. Within the Department of Administration there shall
be a Division of Purchasing, the head of which shall be the Purchasing
Agent.
B. The powers and duties of the Purchasing Agent shall
be as follows:
(1) To act as the contracting agent of the Township.
(2) To prepare bids and specifications for the purchase
of work, materials, supplies, or services desired to be acquired by
the Township when the estimated aggregate value thereof exceeds the
highest authorized bid threshold amount as determined pursuant to
the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.
[Amended 7-19-2011 by Ord. No. 2011:15]
(3) To recommend to the Business Administrator the award
of bids duly solicited in accordance with the above-mentioned statutory
procedures.
(4) Upon receipt of a requisition approved in writing
by the Comptroller certifying the funds available, the Purchasing
Agent shall purchase, at the lowest possible price, work, materials,
supplies or services the aggregate value of which does not exceed
the effective bid threshold set forth or determined pursuant to N.J.S.A.
40A:11-1 et seq. When necessary to determine that the aggregate value
of such work, materials, supplies or services does not exceed the
said bid threshold amount, and when otherwise required by N.J.S.A.
40A:11-1 et seq., the purchasing agent shall obtain informal price
quotes.
(5) Upon receipt of notification from the Mayor or Business
Administrator that an emergency situation exists affecting the public
health, safety or welfare within the Township, the Purchasing Agent
shall purchase essential work, materials, supplies or services in
compliance with the provisions of the Local Public Contracts Law.
(6) To inspect purchased work, materials, supplies and
services to ascertain their conformity and compliance with the specifications
set forth in the purchase order or contract.
(7) To procure the highest quality work, materials, supplies
or services at the least expense to the Township.
(8) To keep accurate records of all purchases made by
him on behalf of the Township, including but not limited to bids and
specifications, the requisitioning department, the proposed use of
acquired materials, supplies or services, and the purchase amount
and price.
(9) To explore the possibilities of buying "in bulk" to
enable the Township to take maximum advantage of all available discounts.
(10) Upon authorization by the Township Council, to join
with other units of governmental purchasing plans as provided in the
Local Public Contracts Law.