[Added 4-4-2013 by Ord. No. 2013-02[1]]
The Financial Department of the Township of South Hackensack
shall consist of a Chief Financial Officer, Accounts Payable Clerk,
Payroll Clerk and Assistant to the Chief Financial Officer. Said positions
shall be considered part-time positions for the purpose of pension
and medical benefit laws except in such case where all of the aforementioned
titles are filled by one individual, in which case at the option of
the Township Committee said individual may be hired as a full-time
employee. Said employees need not be residents of the Township of
South Hackensack, and no preference shall be given to Township residents
for said positions. They shall be compensated at salaries as set forth
in the Township salary ordinance[2] and paid in accordance with the terms of the Township’s
regular payroll with appropriate deductions funds permitting.
[Added 4-4-2013 by Ord. No. 2013-02[1]]
All employees shall be hired in accordance with the terms of
the Township’s Personnel Policies and Procedures Manual and
subject to any applicable state laws regarding tenure, licensing (if
required) or other regulations.
[1]
Editor's Note: This ordinance also repealed former §
40-18, Deputy Treasurer: duties; compensation; hours.
The Treasurer shall be responsible for the following:
A.
Keeping and maintaining books and records of all financial
transactions of the Township of South Hackensack, except those maintained
by the Tax Collector, in accordance with the standards of the Division
of Local Finance of the Department of Community Affairs of the State
of New Jersey.
B.
Preparing weekly, biweekly, monthly or for such other
period as may be necessary payrolls for certification of the Clerk
of the Township of South Hackensack in compliance with the Salary
Ordinance.
C.
Preparing checks for signature following the approval
of the vouchers by the Township Committee.
D.
Preparing monthly reports to the Township Committee
of all receipts, expenditures, commitments and unexpended appropriations
and any other pertinent data as requested by the Township Committee.
E.
Safekeeping and custody of all municipal securities,
investments and bonds of the Township of South Hackensack.
F.
Investing and reinvesting surplus or idle funds of
the municipality.
G.
Promptly paying interest and principal on municipal
obligations as they fall due.
H.
Cooperating with the Township Clerk in making revenue
and expenditure estimates for the Township and for the benefit of
the Township Committee, reviewing all vouchers or claims and control
all expenditures within the limits of appropriations through an encumbrance
system of budget operations. In addition, the Treasurer shall determine
if there are funds available for the payment of each and every one
of the bills submitted to the Township and shall, for such purposes,
review each of the vouchers to ascertain that it has been properly
executed, approved and verified prior to drawing the check for the
same.
I.
Being responsible for seeing that all funds received
by him or her are deposited to the proper accounts and within the
time allowed by the Division of Local Finance of the Department of
Community Affairs.
J.
Conferring when needed and at least monthly with the
Township Auditor and other officials of the Township of South Hackensack.
K.
Following all regulations of the Division of Local
Finance of the Department of Community Affairs in connection with
the filing of reports and expending of funds received by the Township
of South Hackensack from the United states government and other governmental
agencies which South Hackensack shall have a right to share in under
various programs adopted by the United States government, State of
New Jersey and other governmental agencies.
L.
Filing, in accordance with applicable statutes, monthly,
periodical and annual financial statements, which statements shall
be in writing and, when necessary, verified under oath.
M.
Supervising financial proceedings for the issuance
of bond anticipation notes, municipal bonds and related instruments
in accordance with applicable law.
N.
The Accounts Payable Clerk, under the supervision of the Chief Financial
Officer, shall be responsible for the review of all requests for payment
of municipal funds, preparation and/or review of vouchers and supporting
documentation related to payment requests, preparation of the bill
list for review and approval by the governing body, banking transactions
associated with said payments and the proper maintenance of books
and records related to all transactions.
[Added 4-4-2013 by Ord. No. 2013-02]
O.
The Assistant to the Chief Financial Officer shall perform such duties
as from time to time shall be assigned by the Chief Financial Officer.
They shall include but not be limited to preparing documentation as
directed by the Chief Financial Officer and undertaking such tasks
necessary to ensure that the Chief Financial Officer properly administers
the financial affairs of the Township.
[Added 4-4-2013 by Ord. No. 2013-02]
P.
The Payroll Clerk shall be responsible for the providing proper information
to any private payroll agency retained by the Township to ensure proper
payment of all employee wages and proper deductions therefrom. The
payroll clerk shall ensure that all books and records are kept in
accordance with law and all wages are properly delivered. The payroll
clerk may be designated by the Township Committee to prepare payroll
in the event that the Township Committee does not retain or employ
an independent entity for purposes of the same.
[Added 4-4-2013 by Ord. No. 2013-02]
The adoption of this article shall not affect
any acts of the Treasurer which were performed by him or her prior
to the adoption of this article, provided that such acts were properly
performed in accordance with applicable law.
