There shall be a Department of Administration,
the head of which shall be the Business Administrator. Prior to his
appointment, the Business Administrator shall be qualified as provided
by law. At the time of his appointment, he need not be a resident
of the City or state, but during his tenure he may reside outside
the City only with the approval of the Council.
[Added 4-5-2016 by Ord.
No. 2047-16]
The Department of Administration shall be responsible for the
operation, maintenance and upkeep of City buildings, including custodial
and janitorial duties, as well as the employees performing such duties,
who shall be under supervision of the Business Administrator.
The Department shall assist the Business Administrator in the preparation of budget estimates, schedules, analyses and exhibits. The procedures, form and administration of the budget shall comply with the requirements of Article XIV of this chapter.
The Department shall prepare, install and maintain
a complete system of personnel administration as prescribed by the
Business Administrator, with the approval of the Mayor. Such system
shall include, without limitation thereto, a job classification and
pay plan; uniform rules for the administration of employee benefit
programs; a personnel file for each employee, including his initial
application, all civil service and other administrative actions relating
to the individual and a record of an annual performance evaluation
and rating, all of which shall comprise a permanent record which shall,
at no time, be removed from the Department offices.
[Added 10-7-1993 by Ord. No. 1251-93]
A.
Description. Within the Department shall be an Affirmative
Action Officer, who shall be located in the Division of Personnel,
as a part-time position, who, under the direction of the Business
Administrator, shall coordinate and administer a comprehensive affirmative
action program for the City of Passaic and perform its related duties
as required.
B.
Responsibilities. The responsibilities of said Affirmative
Action Officer shall be to ensure the equalization of employment opportunities
for qualified job applicants and employees by:
(1)
Designing programs for the recruitment, selection
and employment development of minority groups;
(2)
Investigating and resolving complaints of discrimination
from employees and applicants;
(3)
Maintaining a liaison with federal and state authorities
engaged in the enforcement of equal employment opportunity laws and
regulations;
(4)
Maintaining statistical data on the composition of
the work force in compliance with the Civil Rights Act of 1964 and
other appropriate legislation;
(5)
Maintaining and analyzing data on the availability
of minority members and women in the labor markets;
(6)
Assisting departmental directors and supervisors in
understanding their affirmative action responsibilities;
(7)
Coordinating with the Personnel Department, recruitment
announcements to optimize women's and minority groups' awareness of
employment opportunities;
(8)
Keeping abreast of developments in equal employment
opportunity (EEO) legislation and enforcement generally; and
(9)
Preparing clear, technically sound, accurate and detailed
reports containing findings, conclusions and recommendations on an
annual basis.
[Added 12-16-1993 by Ord. No. 1262-93; amended 12-18-1997 by Ord. No. 1430-97]
A.
There is hereby created and established pursuant to
N.J.S.A. 40:48-2, a committee to be known as the Community Relations
Committee of the City of Passaic.
B.
Membership.
(1)
The Committee shall consist of 15 members during the
first year and such additional number as may be deemed appropriate
and necessary by the City Council to effect the purpose of this chapter.
(2)
The City Council shall appoint five members for one
year, five members for two years and five members for three years,
whose terms shall commence upon appointment. Thereafter, the City
Council shall appoint or reappoint members for three-year terms.
(3)
All of the members shall be residents of the City
of Passaic. All members shall be selected on the basis of their qualifications,
fitness and desire to fulfill and advance the objectives and purposes
of the Committee as defined herein.
(4)
The Community Relations Committee shall annually elect
one of its members as Chairman, whose duties shall be to fix meeting
dates, conduct the meetings, appoint subcommittees and arrange the
activities and functions of the Committee so that they may be accomplished
in an orderly and productive fashion.
(5)
The Community Relations Committee shall annually elect
one of its members as Co-Chairman, whose duties are to assist the
Chairman in the completion of his duties.
(6)
The Community Relations Committee shall annually elect
one of its members as Secretary, whose duties shall be to record the
minutes of all meetings and to receive and transmit all correspondence
of the Committee.
(7)
The City Council shall annually appoint a City Council
official or City representative, who shall not be a member of the
Committee and whose duties shall be to advise expenditure of federal
grant moneys.
(8)
All members of the Committee shall serve without compensation.
(9)
The City Council shall have the discretion, upon recommendation
from the Community Relations Committee, to remove any members appointed
to the Committee who are not fulfilling their duties or responsibilities.
C.
The duties of the Committee shall be as follows:
(1)
To facilitate communication and maintain tranquility
within the community.
(2)
To provide a resource for the community to discuss
problematic areas of community concern.
(3)
To recommend to the City Council programs, improvements
and activities which will benefit the City's relation with the community
as well as alleviate problem areas of community concern.
D.
Funds. The Community Relations Committee shall submit
a budget request to the City Council which shall appropriate in each
annual budget of the City of Passaic such sum as may be determined
by the City Council to be necessary to accomplish the purposes set
forth herein, and to implement those recommendations of the Committee
which the City Council, in its discretion, deems feasible and appropriate.
A.
Within the Department, there shall be a City Purchasing
Agent, who, subject to the direction and supervision of the Director,
shall administer the public purchasing provisions of the Charter and
code.
B.
He shall comply with the requirements of Article XIV of this chapter and shall report to the Director at least monthly on the number, distribution and purchase price of all purchases made by or for the City during the next preceding month.
C.
Whenever practicable and advantageous, the Purchasing
Agent shall employ the facilities of county and state purchase contracts
available to municipalities.
[1]
Editor’s Note: Former § 5-58, Department of Public Works; Director, as amended; § 5-58.1, Director of Department of Public Works tenure, as amended; § 5-59, Street and sewer services duties of Department of Public Works, as amended; § 5-60, Building and grounds duties of Department of Public Works, as amended; and § 5-61, Equipment maintenance duties of Department of Public Works, as amended, were repealed 12-20-2015 by Ord. No. 2084-16. See now Art. XII, Department of Engineering and Public Works.
Within the Department of Administration, there
shall be a Department of Assessments, the head of which shall be the
City Assessor. The Assessor shall be appointed for the term prescribed
by law. The Director may appoint a Chief Assistant and one Assistant
City Assessor.
Under the supervision of the Director, the Division
shall:
A.
Have, perform and discharge all the functions, powers
and duties prescribed by law for a Municipal Assessor.
B.
Make assessments for benefits for local improvement
and, for that purpose, have and exercise the powers and duties of
a board of assessment for local improvement as provided by law.
C.
Maintain adequate assessment records of each separate
parcel of real property assessed or exempted.
D.
Maintain a current Tax Map of the City as a public
record and cause to be recorded thereon all changes in ownership or
character of the real property assessed, employing for that purpose
the facilities of other departments as provided by the code.
