[HISTORY: Adopted by the Board of Commissioners of the Town of Bridgeville at time of adoption of Code; see Ch. 1, General Provisions, Art. I. Amendments noted where applicable.]
In accordance with Chapter 69, Title 29, Delaware Code, Subchapter 11, entitled "Professional Services Negotiation Act," the President and Commissioners of the Town of Bridgeville hereby adopt administrative procedures for the evaluation of applicants to perform professional services for the Town of Bridgeville. These procedures are as follows:
On each occasion when professional services having an estimated cost in excess of five thousand dollars ($5,000.) are required, a public announcement shall be made in accordance with the requirements of the Delaware Code and other rules and regulations as applicable.
For each proposed project, the President shall appoint, subject to confirmation by an affirmative action of the Commissioners, an Evaluation and Selection Board.
The Board shall evaluate the qualifications and performance data submitted by firms responding to the public announcement, together with such data on file at the town and, if necessary, shall conduct discussion with selected firms regarding their qualifications, approach to the project and ability to furnish the required service. Professional service compensation shall not be considered in these discussions.
The following criteria, weighted as appropriate for the project, should be utilized by the Board in ranking the applicants under consideration:
Experience and reputation.
Expertise with the particular project under consideration.
Capacity to meet the requirements of the project.
Locations of the firm's staff or resources.
Familiarity with public works projects for the town.
Broadening of the distribution of the town's work to individuals and firms.
Other criteria which the Board may consider appropriate for the projects involved.
The Board shall advise the President and Commissioners of the qualified firm designated first on the Board's preference list. The other qualified firms and their ranking shall not be disclosed publicly or otherwise at this time.
Should the President and Commissioners be unable to negotiate a satisfactory contract with the qualified firm designated as first on the Board's preference list, the President and Commissioners shall formally terminate negotiations with that firm. The Board shall then advise the President and Commissioners of the qualified firm designated as second on the Board's preference list. If the President and Commissions should again be unable to negotiate a satisfactory contract, the negotiations with the second firm shall be formally terminated. The Board shall then advise the President and Commissioners of the qualified firm designated as third on the preference list and the process shall continue until the President and Commissioners have negotiated a satisfactory contract with the qualified firm designated highest on the Board's preference list.
Within ten (10) days after awarding the contract for the professional services, the President and Commissioners shall publish a public notice regarding this decision as required by the Delaware Code.
The President and Commissioners and/or the Boards shall otherwise comply with the requirements of all federal, state and local laws, rules, regulations, etc., applying to the projects under consideration.