[HISTORY: Adopted by the Borough Council of the Borough of Florham
Park 12-16-1969 as Ch. 2, Art II, of the 1969 Code. Amendments
noted where applicable.]
The position of Borough Administrator is hereby created, and employment
of a qualified person for that position is hereby authorized.
The Borough Administrator shall be appointed pursuant to the provisions
of N.J.S.A. 40:87-16.[1]
[1]
Editor's Note: See also N.J.S.A. 40A9-137.
[Amended 12-26-1978 by Ord. No. 29-78]
A.
The Borough Administrator may be suspended without pay
by the Mayor and Council at any time pending a hearing. He may be removed
from office by the Mayor and Council for just cause, upon 30 days' written
notice, after adoption of a resolution setting forth the reasons for removal.
Such resolution shall be adopted by a two-thirds vote of the Borough Council.
B.
The Borough Administrator, upon receipt of a resolution
of removal properly approved. may reply within 10 days of receipt and request
a public hearing. A public hearing, if any, shall be held not earlier than
15 days nor later than 30 days after the request is received by the Borough
Council. The findings of the hearing and decision of removal shall be by written
resolution approved by a two-thirds vote of the Borough Council.
C.
If the Borough Administrator is restored to his position,
he shall be entitled to any compensation lost by reason of his suspension.
[1]
Editor's Note: Former Sec. 2-4, Term of office, which immediately
preceded this section, was repealed 12-26-1978 by Ord. No. 29-78.
[Amended 7-18-2006 by Ord. No. 18-06]
A.
The Borough Administrator shall be appointed on the basis of
administrative qualifications, with special regard to education and training
in governmental affairs and experience therein.
B.
No elected member of the governing body may receive such appointment
unless he first resigns his office. If a member of the governing body resigns
his office in order to be appointed to the position of Borough Administrator,
the salary of the Borough Administrator shall not be increased during the
term of office of the governing body member so resigning.
The Borough Administrator shall be a resident of the Borough. In the
event that on the date of the initial appointment he is not a resident, he
shall become one within one year of such appointment and shall continue his
residency throughout his term of office. If circumstances so warrant, this
residency requirement may be waived by a majority vote of the Borough Council.
During any approved absence or disability of the Borough Administrator,
an officer or employee of the Borough may be appointed by the Borough Council
to temporarily perform the duties and responsibilities of the position.
The compensation of the Borough Administrator shall be fixed by the
Borough Council by appropriate ordinance.
[Amended 12-26-1978 by Ord. No. 29-78]
The Borough Administrator shall act as the chief administrative officer
of the Borough. His duties shall include, with the advice and consent of the
Mayor and Council and under their direction, the development of rules and
regulations for administrative procedures governing purchasing practices,
operation of all departments, personnel management and general coordination
of departments, offices, boards and agencies of the Borough, all for the purpose
of increasing the effectiveness and efficiency of the Borough government and
promoting its economic operation. The Borough Administrator shall perform
the duties hereinafter enumerated and such other duties as may be assigned
to him by the Mayor with the consent of the Borough Council:
A.
He shall act as the Administrator for the Mayor and the
Council of the Borough and, as such, will supervise all salaried personnel
of the Borough through the respective department heads unless otherwise provided
for by law or by this chapter. He shall devote his entire time and effort
to the performance of his duties and functions. He shall not engage in any
other occupation or employment while employed by the Borough except as assigned
by the Mayor and Council.
B.
He shall integrate and coordinate the functions of all
departments, boards, agencies, offices, officials and employees of the Borough
and shall maintain liaison with the Boards of Education of Florham Park and
Hanover Park Regional High School, authorities and commissions.
C.
He shall supervise the purchase of all materials, equipment
and supplies authorized by the Borough Council; establish standards and specifications
to control all purchases by the Borough and recommend to the Council such
standards as to quality, size and variety of articles, equipment and supplies
used by the offices and departments of the Borough to make possible uniform
purchasing practices; advertise for proposals for the furnishing of any and
all work required to be done for the Borough; receive bids therefor at the
direction of the Borough Council; receive all department requisitions for
all materials, equipment and supplies approved for purchase by committee Chairmen;
act as the purchasing agent in the purchase of such materials, equipment and
supplies; issue the necessary purchase order to the lowest responsible bidder
for such materials, equipment and supplies for all departments; require that
all departments, including police and fire, secure a purchase order prior
to the purchasing of all services, supplies, materials or equipment approved
in the budget; ensure that all purchases are at a most favorable price to
the Borough; and see to it that the materials, equipment, services or supplies
delivered are correct in number or amount and comply with the standards and
specifications prescribed by the governing body as agreed to at the time of
purchase. Pursuant to N.J.S.A. 40A:11-9, the Administrator, as purchasing
agent, is authorized to award contracts for the purchase of goods and services
in amounts up to the bid threshold pursuant to N.J.S.A. 40A:11-3, as amended
from time to time. The Administrator shall supervise the qualified purchasing
agent who, pursuant to N.J.S.A. 40A:11-9b, is authorized to award contracts
for the purchase of goods and services in amounts up to the bid threshold
pursuant to N.J.S.A. 40A:11-3, as amended from time to time.
[Amended 9-19-2000 by Ord. No. 22-00; 9-20-2005
by Ord. No. 30-05]
D.
He shall collect all data and prepare a proposed budget
for consideration by the Mayor and Council, annually, on or before December
15 of each year, after obtaining requests for appropriations from all departments
of the Borough and consulting with all department heads. The proposed budget
shall be accompanied by the proper supplemental detail in support of the proposed
budget appropriation with a comparison of prior year's expenditure and
an analysis of the proposed expenditures with recommendations regarding the
feasibility thereof. Upon adoption of the budget, current accounts of the
expenditures made shall be kept on a monthly basis based upon the supplemental
detail of the adopted budget.
E.
He shall require the various departments of the Borough
to furnish annually an adequate inventory of all equipment. materials and
supplies in stock and recommend the sale of any surplus. obsolete equipment,
materials and supplies.
F.
He shall prepare and have custody of all municipal records
not required by law to be kept by another officer of the Borough and establish
and keep up-to-date a coordinated filing system for all Borough departments,
offices, boards and agencies.
G.
He shall keep the Mayor and Council currently informed
on all matters within his jurisdiction by submitting such reports as he deems
advisable or as requested by the Mayor and Council and prepare and present
to the Mayor and Council an annual report on Borough matters and make such
other reports as from time to time the Mayor and Council may require.
H.
He shall advise the Mayor and Borough Council on all
matters of administration, organization and personnel and assign office personnel
to the performance of various duties in various departments and study, recommend,
implement and enforce personnel organization and policy of the Borough and
implement vacation policy as established by the Borough Council for all departments,
except as otherwise provided by statute for Police and Fire Departments.
I.
He shall study, recommend, implement and enforce procedures
and policy of the Borough and its departments for receipt, dissemination and
collation of and responses to communications and requests for information
after consultation with department heads and receive, distribute and follow
up requests for information and complaints from citizens and keep the Mayor
and Council informed on such matters.
J.
He shall prepare an agenda fur and arrange meetings and
conferences of the Mayor and Council and other agencies of the Borough, when
so requested by the Mayor and Council.
K.
He shall attend all meetings of the Mayor and Council,
unless excused by that body.
Nothing in this chapter shall derogate from or authorize the Borough
Administrator to exercise the powers and duties of elected officials of the
Borough and of the boards and agencies thereof established pursuant to law.
