The office of Borough Administrator of the Borough
of Dumont is hereby created in accordance with the provisions of N.J.S.A.
40A:9-136 et seq.
The Borough Administrator shall receive such
compensation as shall be prescribed from time to time by the Salary
Ordinances of the Borough of Dumont.
The qualifications and requirements for appointment
to the office of Borough Administrator shall be as follows:
A. The Borough Administrator shall be appointed on the
basis of his executive and administrative abilities and qualifications
with special regard to education, training and experience in government
affairs and shall have, as a minimum, a bachelor's degree and at least
five years of New Jersey municipal management experience. An M.P.A./M.B.A.
may substitute for two years of experience.
B. The person appointed to the office of Borough Administrator
need not be a resident of the Borough of Dumont.
C. No elected member of the governing body shall be appointed
as Borough Administrator during the member's term of office nor within
one year after the expiration of said term.
D. The Borough Administrator shall devote his entire
time and effort to the performance of the duties and functions of
the position of Administrator and shall not engage in any other occupation,
enterprise or employment while employed by the Borough of Dumont,
except as approved by the governing body.
E. The Borough Administrator shall not engage in any
political activity nor make any financial or other contribution to
any local political campaign, lobby effort or issue pending before
the governing body; provided, however, that nothing contained herein
shall be deemed to prohibit the Borough Administrator from appearing
before another governmental body on behalf of the Borough of Dumont
when authorized or directed so to do.
The Borough Administrator shall be the chief
administrative officer of the Borough of Dumont under the general
policy supervision of the Mayor and Council. The Administrator's duties
shall include the development of rules and regulations for administrative
procedures governing purchasing practices, operation of all departments,
personnel management and general coordination of departments, offices,
boards and agencies of the Borough, all for the purpose of increasing
the effectiveness and efficiency of the Borough government and promoting
its economic and responsive operation. The Administrator shall:
A. Supervise and direct the business activities of all
Borough departments and recommend, develop, promulgate and implement,
with the approval of the Mayor and Council, sound administrative,
personnel and purchasing practices and procedures for all departments,
offices and agencies of the Borough of Dumont.
B. Act as a liaison among the various municipal boards,
agencies and departments of the Borough of Dumont and its professional
advisors and be responsible for the coordination of interdepartmental
operations, with the authority and duty to discuss with department
Chairmen and department heads such matters as may be deemed necessary
to the interests of the Borough of Dumont municipal government and
to give direction as may be deemed proper under the circumstances,
within statutory limitations.
C. Serve as the purchasing officer of the Borough of
Dumont and shall purchase, in accordance with the provisions of the
governing statutes and sound purchasing practices, all services, supplies
and equipment for the various agencies, boards, departments and other
offices of the Borough of Dumont. Prior approval of the department
Chairman shall be obtained for individual purchases exceeding one
$1,000. Purchases shall be made in accordance with applicable state
statutes, rules and regulations and shall require approval of the
Mayor and Council. For purchases made without prior approval of the
department Chairman or the Mayor and Council, at least three quotations
shall be solicited from manufacturers, firms or other dealers when
the cost of the item purchased exceeds $250, and the purchase shall
be made from the lowest responsible vendor when kind and quality of
the items are equal. The Administrator shall keep an accurate account
of all purchases and shall, from time to time or when directed, make
a full written report to the Mayor and Council; issue rules and regulations
governing the requisition and purchase of all Borough supplies and
equipment, consistent with the provisions of this article; and, in
accordance with the policies set down by the Mayor and Council, review
and recommend all bills and vouchers for payment prior to final approval
by the Mayor and Council.
D. Annually, after consultation with department heads
and Borough agencies, collect all necessary data and prepare a proposed
capital and operating budget for consideration by the Mayor and Council.
Said proposed budget shall be accompanied by the proper supplemental
material in support of the proposed budget appropriation with a comparison
of prior years' expenditures and an analysis of the proposed expenditures,
with recommendations regarding the feasibility thereof.
E. Draft an explanatory budget message, including a comparison
of prior years' appropriations and expenditures and an analysis of
the proposed expenditures.
F. Upon adoption of the budget, be responsible for its
administration and for implementation of the work programs contained
therein and maintain a continuing review and analysis of budget operations,
work programs and costs of municipal services and shall, on a monthly
basis or as directed so to do by the Mayor and Council, submit said
review and analysis to the Mayor and Council.
G. Serve as the chief personnel officer of the Borough
of Dumont and, as such, after prior approval of the appropriate Council
liaison, hire and promote employees of the Borough of Dumont and,
subsequent to satisfactory completion of the probationary period,
advance said employee or employees to the next step. When it is deemed
necessary or advisable for the betterment of the Borough of Dumont
to suspend an employee or employees, the Administrator may, after
prior approval of the department Council liaison, discharge any employee
or employees. All employees covered by state statutes shall be promoted
or discharged only in accordance with such statutes. Any action taken
with respect to a department head shall be taken only after consultation
with the Mayor and Council. The Borough Administrator shall report
all actions taken under this subsection at the next regular meeting
of the governing body.
H. Be responsible for the negotiation of collective bargaining
contracts with agencies, organizations or associations representing
Borough employees, subject to the approval of the governing body,
and for the administration and enforcement of such contracts and personnel
policies and practices of the Borough.
I. Research and prepare the necessary documentation for
negotiation activities and participate with the Mayor and Council
in the negotiations and recommend the use of outside sources when
deemed advisable.
J. Attend all meetings of the Mayor and Council and other
committees as directed by the Mayor and Council, with a right to take
part in the discussions. The Administrator shall receive notice of
all regular and special meetings of the Mayor and Council and all
advisory committees and shall attend all such meetings, whether within
or without the Borough of Dumont, as may be assigned, from time to
time, by the Mayor and Council.
K. Prepare the workshop agenda for each meeting of the
Mayor and Council and supply facts pertinent thereto and deliver the
same to the Mayor and Council 48 hours in advance of the workshop.
L. Keep the Mayor and Council informed of all matters
assigned to him or otherwise within his jurisdiction through periodic
reports, either in writing or orally, as directed by the Mayor and
Council.
M. Receive copies of all general and official correspondence
addressed to the Mayor and Council and refer the same to the appropriate
officer or department for disposition and reply.
N. Report to the Mayor and Council annually, at such
time as the Mayor and Council may require, on the coverage, expiration
date and premium of each surety bond and contract of insurance, the
nature and terms of outstanding leases, the rent reserved by each
and their respective expiration dates.
O. See that the provisions of all franchises, leases
and privileges granted by the Borough of Dumont are complied with.
P. Recommend the employment of experts and consultants
to perform work and render advice in connection with the operation
of authorized work projects in the Borough of Dumont subject to approval
by the Mayor and Council.
Q. Expedite the letting of contracts and supervise the
performance and faithful execution of the same except insofar as such
duties are expressly imposed upon some other Borough of Dumont officer
or official by statute.
R. See that all money owed the Borough of Dumont is promptly
paid and proper proceedings are taken for the security and collection
of all Borough of Dumont claims.
S. Keep the Mayor and Council currently informed as to
federal aid projects and state aid projects and any other aid programs
for which the Borough of Dumont may qualify.
T. Act as liaison between the Borough of Dumont and the
various county, state and federal agencies with respect to all applications
for funds and/or services needed or required by the Borough of Dumont.
U. Research, apply for and supervise the implementation
of funding grants from various sources for the improvement and development
of the Borough's capital projects and for services to the Borough
and its residents.
V. At the request of the Mayor and Council, investigate
the actions, duties and responsibilities of any elected or appointed
officials and the operations of any department of the Borough, submitting
his report relating thereto to the governing body for such further
action as it may deem advisable.
W. Perform such other administrative and ministerial
duties and functions as may be assigned by the Mayor and Council.
The Borough Administrator shall have all those
powers and duties specially set forth herein, other than those required
by law to be exercised by the members of the governing body itself
or by any other officer, board or body.