[Amended 7-26-2010 by Ord. No. 2010-07]
The Township, except as otherwise provided by law or regulation, shall be entitled to charge and collect a fee for the reproduction of copies of public records embodied in the form of printed matter a fee of $0.05 per page for standard letter size documents and $0.07 per page for standard legal size documents unless the Township can demonstrate that the actual cost for duplicating exceeds these rates in which case that actual cost may be charged. Actual cost shall be the cost of materials and supplies used to make the copies but shall not include the cost of labor and other overhead expenses. Nevertheless, in circumstances permitted by N.J.S.A. 47:1A-5c, a special service charge may be assessed as provided for in §
40-3. Access to electronic records and nonprinted materials shall be provided free of charge, but the Township shall charge the actual cost of any needed supplies such as computer disks. Written police accident reports, which are requested other than in person, shall be charged an additional fee of $5 for administrative costs as permitted by N.J.S.A. 39:4-131.
For the following items where, due to the nature,
format, manner of collation or volume of a government record, the
record cannot be reproduced by ordinary document copying equipment
in ordinary business sizes, the Township shall charge its actual direct
cost. In addition, and in appropriate circumstances, the Township
may collect a special service charge as permitted by N.J.S.A. 47:1A-5c.
The special service charge shall be imposed, in addition to the actual
cost of duplicating the record, where the nature, manner of collation
or volume of printed matter is such that it cannot be reproduced by
ordinary document copying equipment in ordinary business size or where
such record involves an extraordinary expenditure of time and effort
to accommodate the request. The requestor shall have the opportunity
to review and object to the special service charge prior to it being
incurred.