The Town Manager or his/her designated representative shall be responsible for the maintenance of personnel records for each employee. The Town complies with all legal requirements for the retention of and access to employee personnel records.
Personnel action forms are used to ensure accurate maintenance of personnel records relative to leave, employment and personal status changes. Submission of these forms is to be made according to the following procedures:
A. 
Status changes.
(1) 
Personnel action forms indicating changes in classification, pay increases, appointment, completion of probationary period, discharge, suspension, transfer or promotion should be initialed by the department head at least two weeks prior to the effective date of such action where feasible and forwarded to the Town Manager's office.
(2) 
Personnel action forms indicating resignation, changes in address, name, telephone number, marital status, dependents, etc., should be initialed by the employee and submitted to the department head two weeks prior to the effective date of such action or as soon as possible. Department heads will then forward the forms to the Town Manager's office. Department heads should advise their subordinates to report such changes, as well as the acquisition of additional training or education, to assure proper maintenance of records and personnel files.
B. 
Leave. Personnel action forms indicating proposed days of vacation, personal, sick, bereavement, military, jury, or family and medical leave should be initialed by the employee and submitted to the department head for approval prior to commencement of leave if possible. Department heads shall forward the form to the Town Manager's office with the time and payroll reports.
A. 
Any appointed Town officer or employee who has or may have a significant financial interest, direct or indirect, in any contract, transaction or decision or any agency, agent, officer, board or commission of the Town shall immediately disclose the nature and extent of that interest, in writing, to the Town Clerk, who shall record such disclosure upon an official record filed in the office of the Town Clerk. The Town Clerk shall then send a copy of such disclosure to the agency, agent, officer, board or commission of the Town making such contract, transaction or decision.
B. 
Any such officer or employee shall be disqualified from any discussion, action or vote on any such matter coming before an agency, agent, officer, board or commission. Such officer or employee of the Town shall not in any way condone, promote, encourage, influence or otherwise attempt to affect action or matters which will or may result in a conflict of interest between his Town duties and responsibilities and his private affairs or which are incompatible with the proper discharge of his/her other official duties and, to that end, no appointed Town officer or employee shall grant any special consideration, treatment or advantage to any person or entity beyond that which is available to every other person or entity.
C. 
Violation of the provisions of this section shall be grounds for the immediate discharge of any such officer or employee. Any such violation shall render such contract, transaction or decision voidable by the agency, agent, officer, board or commission or employee making such contract, transaction or decision.
D. 
The Council shall, by ordinance, establish procedures for disclosure of possible conflicts of interest and determination of the facts and record in any situation where there is possible conflict of interest, and such ordinance shall provide for appropriate action.